Purchase Order Terms and Conditions:
Prior to starting work, be certain to have a valid hard copy of the purchase order. A purchase order is valid only when all the following conditions are met:
- A purchase order number appears in the upper right hand corner of the form.
- A vendor number is clearly identified. Shipping/freight charges are included as a line item on the purchase order. Shipping/freight charges not included on the purchase order will not be paid.
Discrepancies on purchase orders should be resolved with the originating department. Describe the discrepancy, the reason for the discrepancy, and possible alternatives.
No alteration of the statement of work or substitutes of any kind may be made without prior written authorization of the originating department. When you cannot provide the services exactly as specified, please notify the originated department. Substitutions are not allowed. Benedictine University is not responsible for articles delivered and/or services performed without a valid purchase order.
We try to be fair to our suppliers. When an Accounts Payable representative cannot resolve your problem, please contact the Accounts Payable supervisor.
Under no circumstances is the amount of the purchase order to be exceeded. If the dollar amount shown on the purchase order is not sufficient to cover the merchandise or services and freight charges, the purchase order must be returned to the originating department for correction prior to shipping. Invoice amounts in excess of the approved PO will not be paid.
Invoicing: Mail the original invoice to:
Accounts Payable Department
5700 College Road
Lisle, IL 60532
A copy of the detailed invoice should be mailed to the ship-to address. All invoices must contain the purchase order number, invoice number, vendor number, unit of measure, price and date.
Invoices lacking this information will be returned.
If you do not have a purchase order number, please contact the buyer that requested your merchandise or services.
To avoid payment delays, please send your invoices as they are incurred.
Payment terms are net 30 days unless specific discounts apply pursuant to the vendor.
Vendors may contact the Accounts Payable Department to inquire about invoices and payment status. Please direct your call to any Accounts Payable representative at (630) 829-6461.
Benedictine University Accounts Payable staff is available to answer your questions Monday-Friday, 8:30 a.m. - 4:30 p.m. except on University holidays. Please direct your call to any Accounts Payable representative at (630) 829-6461. Telephone inquiries are limited to three purchase orders. When you have more than three inquiries, please write to the address noted below. A response will be mailed within 14 business days from the date of receipt.