Catalog Archives - 2005-2006 Graduate Programs
  Advising Program Continuity/Time Limit
  Graduation Requirements Student-At-Large Study
  Transfer Credit and Course Substitutions Certificate Programs
  The Grading System International Graduate Student Applicants
  Incompletes Admissions Procedures
  Deferred Grades Admission Requirements


Audit Required Academic Credentials
  Satisfactory Academic Progress Policy English Competency
  Academic Dismissal Educational Credential Evaluation
  Withdrawal from a Class Graduate Entrance Exams
  Repeated Courses Expenses
  Academic Honesty Policy Withdrawal and Refund Policy
  Graduate Student Board of Appeals Federal Pro-rata Policy
  Membership in GSBA Satisfactory Academic Progress Policy
  Normal Procedure for Resolving Academic Disputes Satisfactory Academic Progress Review Process
  Appeal Process

Appeal Procedure

  Graduate Assistantship Definitions
  Communication Skills  
  Mathematical Skills  
A faculty member will guide and assist each student in planning coursework, both before registration and at any time the need arises. Most advising can be done at a student’s convenience.
Graduation Requirements
A student must earn 64 quarter credit hours (33 semester credit hours in School of Education programs and 40 semester hours in the Clinical Exercise Physiology program) for graduation and must maintain a ‘B’ average (3.00) in all Benedictine coursework.
A student must complete a minimum of 32 quarter credit hours (24 semester credit hours in School of Education Programs) of coursework at Benedictine University at the 500 level or above. This requirement is known as the academic residency requirement. For students in dual degree programs, the residency requirement is 64 quarter credit hours.
All coursework with a grade below ‘C’ must be repeated for the course to apply toward graduation and/or certificate requirements. Courses designated as foundation courses, as identified in the catalog, require a grade of a ‘B’ or higher to apply toward graduation/certificate requirements.
Transfer Credit and Course Substitutions
Candidates’ previous coursework in related areas will be evaluated on an individual basis to determine transfer credit and course substitutions. Requests for transfer credit or course substitution should be discussed with a faculty advisor.
  Transfer Credit
  In order to qualify for transfer credit, the course must be an appropriate graduate-level course, must have been taken within the last five years and must have resulted in a grade of ‘B’ or higher. Students must submit transcripts for departmental approval prior to the end of the first term after acceptance.
  Course Substitution
  Candidates may request permission to substitute an elective for a required course.
The Grading System
Final grades for courses are as follows: 'A,' 'B,' 'C,' 'D' (lowest passing grade) and 'F' (failure). Grade point averages are calculated on an A = 4.0 system and are based on all graduate coursework at Benedictine University.
Under extraordinary circumstances, when a student is unable to complete all course assignments by the final date of the term, a grade of 'I'(Incomplete) may be requested by the student and issued with the permission of the instructor. The grade of 'I' will become an 'F' unless the student has removed it within 180 days of the end of that term. It is the student´┐Żs responsibility to complete all course requirements. In order to be eligible for an Incomplete, a student must be performing satisfactorily in the course, have completed a sustained portion of the course and be in good academic standing.
Deferred Grades
In certain courses, because of the structure or timing of the course, a deferred grade of 'X' will be assigned. A grade of "IP," in Progress, is assigned when a course is schedule a meet after the end of the term in which it is scheduled.
A grade of Audit (AU) indicates that a student has registered for a course and was eligible to attend class sessions. It does not necessarily reflect participation, nor does it indicate anything regarding completion of assignments. Registration on an Audit basis or change to Audit status requires the approval of the instructor. Once a grade of Audit is received, it cannot be changed to a letter grade
Satisfactory Academic Progress Policy
Graduate students are expected to maintain a 3.0 grade point average to remain in good academic standing. Any student whose cumulative grade point average falls below a 3.0 will be placed on probation. A notice of academic probation will appear on the student’s transcript. Students will not graduate unless the cumulative grade point average is at least 3.0. Students participating in a dual degree program must maintain an overall grade point average that meets the requirements of both programs. Grade point averages will not be computed for each program separately. Students concerned about their academic standing are encouraged to talk to their academic advisor.
Academic Dismissal
If a student fails to achieve satisfactory academic standing for three consecutive quarters (or two consecutive semesters), the student is dismissed from the University because of poor scholarship. Any student dismissed for poor scholarship may submit an appeal to the Committee on Academic Standing for a one-term reinstatement. Criteria that the Committee on Academic Standing will consider include the student’s current term grade point average (G.P.A.), cumulative G.P.A., the student's explanation for the prior G.P.A. and plans to remedy the situation.
Withdrawal from Class
Students wishing to withdraw from a class must submit the proper paperwork to Benedictine Central. Students have until the day prior to the second day of class to drop the class. Students who withdraw on or after the second of class [and prior to the last day to withdraw] will receive a ‘W’ on both the grade report and transcript. Students may not withdraw from a course after the last day to withdraw [which is two-thirds through the course]. Simply failing to attend class or notifying the instructor does not constitute an authorized withdrawal and will result in a grade of 'F.'
Repeated Courses
In an authorized repetition of a course, the student will not receive additional credit hours. Only the most recent grade will be used in computing the grade point average. However, for an accurate record of the student’s academic history, all attempts in the same course will be shown on the transcript. Only courses repeated at Benedictine University are authorized repetitions.

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Academic Honesty Policy
The search for truth and the dissemination of knowledge are the central missions of a university. Benedictine University pursues these missions in an environment guided by our Roman Catholic tradition and our Benedictine Heritage.
Integrity and honesty are therefore expected of all University students. Actions such as cheating, plagiarism, collusion, fabrication, forgery, falsification, destruction, multiple submission, solicitation, and misrepresentation are violations of these expectations and constitute unaccepatble behavior in the University community.
To access the complete Academic Honesty Policy, which includes student responsibility, responsibility and authority of faculty, violations, reporting and communicating, responsibilities of the provost, appeals, composition of the academic appeals board, procedures of the academic appeals board, and records, please select the following link:
Graduate Student Board of Appeals
The Graduate Student Board of Appeals (GSBA) will hear appeals related to the academic experience of a graduate student when the normal process for settling disputes has been exhausted. Disputes involving administrative offices, sexual harassment by a faculty member, nonpayment of debts, etc., should not be referred to the GSBA, but should go directly to the Provost and Vice President for Academic Affairs. Violation of these procedures that do not prejudice any party will not invalidate the procedure.
Membership in GSBA
When the Associate Provost receives a formal appeal from a student or faculty member, the GSBA will be constituted. The Associate Provost shall appoint three members of the graduate faculty to serve on the board.
Each year, the faculty of each program will identify one of their students for potential service. The Associate Provost will appoint two students (neither from the same program as the student or faculty member involved in the appeal) to serve on the GSBA.
The student and faculty member shall each have the right to ask for replacement of any two members of the original selection. The Associate Provost will appoint substitutes as needed. Only two such challenges may be used by either party.
Normal Procedure for Resolving Academic Disputes
Ordinarily, the student must first meet with the faculty member in question and try to resolve the issue. Failing this, the appellant should contact the department chair. (If the faculty member in question is the department chair, the student must first meet with the department chair to try to resolve the issue.) The department chair should hear from both the student and the faculty member and try to resolve the issue in a professional manner. The department chair shall keep a record of the outcome.
If after meeting with the department chair the issue is unresolved, the appellant should contact the college dean. The college dean should hear from both the student and the faculty member and try to resolve the issue in a professional manner. The college dean shall keep a record of the outcome. If an agreement is not reached after meeting with the faculty member, department chair and college dean, then the appellant may file a written notice of appeal.
Appeal Process
If the normal procedure does not resolve the complaint, the appellant may file a written notice of appeal with the Associate Provost within one academic quarter of the occurrence of the dispute. Upon receipt of the written appeal, the Associate Provost will have 15 working days in which to appoint the GSBA members. The GSBA will meet within 10 working days, select a chair and interview the student, faculty member and any other interested parties.
If an informal agreement cannot be reached at this level within 30 working days of the GSBA’s first meeting, the appeal process will continue in a formal manner as follows:
1. Immediate written notification of the appeal by the GSBA to the Provost and Vice President for Academic Affairs.
2. Immediate written notification by the GSBA to any person charged in the appeal.
3. A formal gathering of data and hearing of testimony.
4. A recommendation by the GSBA by a majority vote within 30 working days of the written notification by the GSBA to the Provost and Vice President for Academic Affairs. This recommendation should include the GSBA’s rationale for the decision.
5. Immediate notification of the recommendation to all interested parties.
6. After consideration of the recommendation from the GSBA, the Provost Vice President for Academic Affairs will make a decision within 15 working days and inform the student, faculty member, program director, division chair and chair of the GSBA of his/her action.
Communication Skills
Excellence in oral and written communication skills is characteristic of effective professional leaders. As a consequence, graduate courses require students to demonstrate a high level of proficiency in communication skills and encourage the development of these skills throughout the program.
It is generally assumed that students admitted to a degree program have developed basic communication skills through undergraduate study and/or experience. Students who are found to be deficient in these skills may be required to take additional coursework or self-study in order to continue in the program. Students who are having difficulty should consult their advisor.
Mathematical Skills
The graduate programs at Benedictine University are not designed to be highly mathematical. However, many programs require statistics and other courses that rely on a basic knowledge of college algebra. Students who are deficient in these areas may be encouraged or required to do additional coursework to resolve the deficiency prior to admission to the program. Students should consult the department chair for further information.
Course prerequisites are listed in the catalog to assist students in planning their courses in the optimal sequence. Each required course in the program has a significant content and role well beyond preparation for other coursework. As a result, completion of a course out of sequence does not eliminate the need for its prerequisites. Students should consult their advisor before registering for courses out of sequence.
Program Continuity/Time Limit
Each graduate program consists of a series of interrelated courses and experiences that are designed to assist students in meeting the program goals. Extended breaks between courses or failure to complete the program within a reasonable time may interfere with a student’s ability to accomplish the degree objectives. The following guidelines have been established:
1. Students may choose not to register for a given term and will continue to receive registration materials.
2. Students who do not register for several consecutive terms may be required to reapply for admission.
3. Students are required to complete all coursework within six years.
Student-at-Large Study
Graduate students-at-large (GSAL) are those who enroll for graduate coursework before being accepted or applying for admission to a graduate degree program. Students must demonstrate proof of a baccalaureate degree from a regionally accredited college or university and must have permission from the program director to register. Graduate students at large do not qualify for financial aid. To become a degree candidate, the graduate student-at-large must submit a formal application and meet all admission requirements. Credits earned as a graduate student-at-large do not guarantee admission into a graduate program. Credits earned as a GSAL may not apply toward degree requirements. Students may count a maximum of 16 quarter-hour or nine semester-hour credits earned as graduate students-at-large toward a degree program.
Certificate Programs
Students seeking a certificate are not required to submit an application for degree-seeking status. Hours earned in a certificate program can be applied toward a degree at the time of acceptance. The application for certificate programs can be found in the course schedule. A minimum grade point average of 3.0 in certificate applicable coursework is required to receive a certificate.

International Graduate Student Applicants

Cross your bridge to the world when you apply for a graduate program at Benedictine University. Our graduate programs, while providing excellent academic preparation for a future career, also offer international students opportunities for cultural and social exchange within the Benedictine community.

International students (non-citizens of the United States) should send all inquiries and applications to the Enrollment Center:
Phone: (630) 829-6300
Fax: (630) 829-6301

Immigrants and other non-citizen applicants must provide documentation of INS status. Attach a clear photocopy of the front and back of your Alien Registration Card or other appropriate INS documentation.

Tuition and fees are charged at the same rate to international students as American students. Applicants’ admission files should be complete at least 10 weeks prior to the intended start of classes.

All academic credentials — transcripts, standardized test results and TOEFL scores — must be original and sent directly from your university or the testing company to Benedictine University.

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Admission requirements
  -International Graduate Student Application
-$40 non-refunadeable application fee
-Official transcripts from all colleges and universities previously attended with Engish translation.
-Official ECE (Educational Credential Evaluators) evaluation of any home country transcripts
-Official results of Standardized test scores
-Letters of references from persons who know the applicant from a professional or academic perspective (4 - Clincial Psychology; 3 - Education; 2 - MBA, MCEP, MIS, MOB, MPH, MSNW-Evidence of a high level of English proficiency demonstrated by TOEFL score of 550 or above (paper based test) or 213 or above (computer based test)-Written statement of educational and career goals.
-Resume (required of MBA prgoram only)
-Personal Interview (required of MCP prpgram only)
-Certificate of Finances — You must provide an original or certified copy of a bank statement, on bank letterhead, showing sufficient funds in U.S. dollars (checking accounts are not acceptable) to cover at least one year’s tuition and fees. If your graduate education is being paid for by a sponsor, we will need a letter from the sponsor stating that they will be responsible for your educational debts while you are attending Benedictine.
-International Student Health form -Students must fully complete the health form that includes evidence of all immunizations and a current TB test.
-Proof of Medical Insurance
Admissions Procedures
Once all requirements are met and the applicant's file is complete your file will be reviewed by the specific graduate program representative affiliated with the program. You will be informed of the admission decision in writing. If all requirements for international students have been met, the International Student Advisor will issue letters of acceptance from the graduate program and Benedictine University and an I-20 for a full time student visa appliation, along with pertinent arrival and orientation information.
If all requirements for international students have been met, the International Student Advisor will issue letters of acceptance from the Graduate Program and Benedictine University and an I-20 for a full-time student visa application, along with pertinent arrival and orientation information. All I-20 graduate students are required by law to be enrolled full time (nine or more graduate credit hours each term) during the academic year. It is the international student’s responsibility to keep the I-20, visa, passport and I-94 current. Be aware of all expiration dates and allow ample time for renewal or extension. Failure to do so can result in deportation or difficulty returning to the United States.

Benedictine University and the International Center look forward to serving your needs. It is a goal of the University to foster an international, global perspective throughout all we do, and we encourage your active participation and welcome your insights as we promote the value of diversity.
Required Academic Credentials
  English Competency
  International applicants must present evidence of English competency in one of the following ways:
  1. Official score from the Test of English as a
Foreign Language (TOEFL).
    a. Benedictine University’s reporting number is 1707.
    b.Allow two to four weeks for the official results to be received.
  2. Recent completion of full-time study at the
university level in a country where English is the
native language as well as the language of
instruction. A minimum of two years is required
before Benedictine will consider waiving the
TOEFL requirement.
Educational Credential Evaluation
Academic credentials should include:
  • A list of all courses studied each year
  • Grades or examination results received (both passing and failing) in each course
  • Maximum and minimum grades obtainable
  • Certified English translation of all international academic credentials
  • If you have studied at a non-U.S. university, you must have your university educational credentials evaluated by a U.S. evaluating company. Benedictine University recommends ECE (Educational Credential Evaluators, Inc.) and will provide a form at your request. ECE information and forms also are available at:; choose the “Course by Course” evaluation. Read the directions on the evaluation form carefully and send all information needed and payment for the evaluation directly to ECE. Allow four to six weeks for your evaluation to be sent to Benedictine University.
Graduate Entrance Exams
For U.S. standardized tests such as the GMAT, GRE, MAT and TOEFL, contact one of the following in your country:
  • U.S. embassies and consulate offices
  • Fulbright commissions
  • Bi-national centers
  • Private organizations such as the Institute of International Education. Ask for an international application. Take the test at least five months before the intended start of school.
For international applicants living in the U.S., contact one of the following:
  • 1-800-GRE-Call
  • 1-800-GMAT-Now
  • 1-800-622-3231 (MAT)
  • 001-847-869-7700 (TOEFL)

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  Tuition and Fees
  Tuition and fees are incurred at the time of registration. Graduate Tuition is due seven (7) days after the first day of class.

A Statement of Accounts is generated the first week of each month. This statement reflects only that activity which has taken place on your student
account in the last billing cycle (similar to your checking/savings/credit card statements of account).
  Monthly Payment Plans
  Benedictine University partners with Tuition Management Systems (TMS) to provide interest-free monthly payment options. Students may create budgets to manage their tuition costs annually or per term.
Annual budgets - For a fee of $55, students can make monthly payments toward their full-year's tuition balance (June-May).
Single Term budgets - For a fee of $35, students can make monthly payments toward their tuition balance for a single term.
  Employer Tuition Reimbursement
  For a fee of $35, students can arrange with TMS a single tuition payment plan due at the end of the term (plus a grace period) with proper documnetation from their employer. Documentation of your employer's reimbursement policy must be submitted to Benedictine University before TMS may authorize a single pay plan.
  Withdrawal and Refund Policy
  Students are considered financially responsible for all institutional charges. Students who withdraw after the first week of class will receive a ‘W’ on both their grade report and their transcript. Simply notifying the instructor or failing to attend does not constitute an authorized withdrawal and will result in a grade of ‘F.’ Institution policy for all students Tuition for partial withdrawals (i.e., dropped classes) will be adjusted according to the class
meeting percentage:
    From 0 to 6.250 percent – 100 percent refund
From 6.251 to 10.000 percent – 75 percent refund
From 10.001 to 20.000 percent – 50 percent refund
From 20.001 to 25.000 percent – 25 percent refund
More than 25.001 percent – no refund
  Course-related charges (i.e., lab fees) are nonrefundable after the first week of the term. Students involved in non-term based cohort programs may follow a modified refund policy. Your cohort director can provide you with a copy of such policy.
Federal pro-rata policy (first-time financial aid recipients only)
This refund policy applies only to all first-time financial aid recipients who withdraw completely on or before the 60 percent of the term (through the ninth week of the semester). According to the pro-rata refund, Benedictine University “must refund an amount proportional to the portion of the enrollment period for which the student has been charged that was not completed by the student.” (The Federal Student Financial Aid Handbook 1998-99, Section 3, pg. 94.) The portion that remains is calculated by dividing the weeks remaining from the date of withdrawal by the total weeks in the term, then rounded down to the nearest 10 percent.
Federal policy (returning students)
Returning or continuing students will be refunded in accordance with the federal refund policy and charges based on withdrawal according to the following schedule:
  • First day of class – 100 percent refund
  • Approximately 10 percent enrollment period – 90 percent refund
  • From 10.001 to 25.000 percent enrollment period – 50 percent refund
  • From 25.001 to 50.000 percent enrollment period – 25 percent refund
  • More than 50.001 percent enrollment period – no refund
Refund checks are issued to students when excess funds exist on their accounts after crediting Title IV funds. Refunds for non-term based cohort programs may differ from those above, provided the refund is as great as calculated under the pro-rata policy for first-time financial aid recipients of the federal policy for returning students.
Additional information and literature is available in the Financial Aid office. All drops or withdrawals are dated as of the end of the week in which the last class was scheduled. No tuition charge will be assessed during the first week of the term. Whether or not you attend classes, the period of attendance will be computed as the number of weeks.
Satisfactory Academic Progress Policy for Financial Aid Recipients
Federal regulations require that Benedictine University establish standards of satisfactory academic progress for students receiving federal financial aid funds. Minimum standards of academic progress are established to encourage students to successfully complete coursework for which financial aid is received and to make progress toward a degree.
Financial aid programs included under this policy
All federal, state and Benedictine University financial aid programs are subject to this policy.
Students subject to this policy
All students currently receiving federal, state and/or Benedictine University financial aid funds are subject to this policy.

Benedictine University students who have not previously received financial aid are required to meet the cumulative grade point average requirement of this policy prior to receipt of financial aid.

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Satisfactory Academic Progress Policy for Financial Aid Recipients
Satisfactory academic progress includes three criteria:
  1. Academic standing based on the student’s cumulative grade point average;
  2. The student’s progress towards successful degree completion; and
  3. Degree completion within a maximum timeframe.
In order to maintain satisfactory academic progress, students must:
  • Remain in good academic standing or on academic probation as defined in the University catalog;
  • Maintain a completion rate of coursework equal to at least 67 percent of the total number of credit-hours attempted; and
  • Complete their degree requirements within 150 percent of the required hours to complete their degree.
Satisfactory Academic Progress Review Process
Satisfactory academic progress is reviewed at specified times during the award year. Academic standing (cumulative grade point average) is reviewed at the end of each term. Successful progression towards degree completion and maximum timeframe criteria are reviewed at the end of each academic year.
  Probation: If a student fails to meet the requirements of satisfactory academic progress, the student will be placed on financial aid probation for one academic year.
  Cancellation: If a student on financial aid probation fails to meet the minimum requirements of satisfactory academic progress, the student will be ineligible for continued assistance.
  Reinstatement: A student may regain eligibility for financial aid once the student has met the minimum requirements of satisfactory academic progress.
If a student fails to make satisfactory academic progress at the end of an academic year and the student enrolls in summer school, the summer school credit hours completed will be considered in the student’s eligibility for continued financial aid.

It is the student’s responsibility to contact the Financial Aid office to request a review of his/her satisfactory academic progress for reinstatement of assistance.
Appeal procedure
Cancellation of financial aid because of a student’s failure to meet satisfactory academic progress may be appealed if extenuating circumstances (illness, family problems, death of a family member, etc.) led to academic difficulties. The student’s appeal must be in writing and submitted to the Financial Aid office.
  Completion of courses
  Hours completed are based on grades of ‘A,’ ‘B,’ ‘C,’ ‘D’ and ‘P.’ Hours with an ‘F’ (failure), ‘W’ (withdrawal), ‘I’ (incomplete), 'IP' (in progress) and ‘X’ (deferred) are counted in the number of hours attempted, but not in the number of hours completed. Note: It is the student’s responsibility to notify the Financial Aid office when an incomplete grade has been satisfactorily completed.

Class repeats, transfer hours and developmental course hours are counted in the total number of hours attempted/completed.
  Full-time/part-time enrollment
  For financial aid purposes, full-time is defined as enrollment for a minimum of nine credit-hours. Part-time students must enroll for a minimum of four and one-half credit-hours.

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The information contained on this page is from the 2005-2006 Graduate Catalog and is valid until August 1, 2006.

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