Catalog Archives - 2006-2007 Graduate Programs
  Advising Program Continuity/Time Limit
  Graduation Requirements Student-At-Large Study
  Transfer Credit and Course Substitutions Certificate Programs
  The Grading System International Admissions Procedures
  Incompletes Admissions Procedures
  Deferred Grades Admission Requirements


Audit Required Academic Credentials
  Satisfactory Academic Progress Policy English Competency
  Academic Dismissal Educational Credential Evaluation
  Withdrawal from a Class Graduate Entrance Exams
  Repeated Courses Expenses
  Academic Honesty Policy Withdrawal and Refund Policy
  Graduate Student Board of Appeals Federal Pro-rata Policy
  Membership in GSBA Satisfactory Academic Progress Policy
  Normal Procedure for Resolving Academic Disputes Satisfactory Academic Progress Review Process
  Appeal Process

Appeal Procedure

  Graduate Assistantship Definitions
  Communication Skills  
  Mathematical Skills  
A faculty member will guide and assist each student in planning coursework, both before registration and at any time the need arises. Most advising can be done at a student’s convenience.

At Benedictine University, academic advising is grounded in Benendictne values and the University mission. It is a interactive process between the advisor and the student and is supported by technology. The goal is to promote each student's academic, career and personal development. Faculty and staff are committed to creating a decisions making framework through which students can identify and realize their educational goals. Although academic advising is a collaborative function of both student and advisor, the final responsibilty for satistfying University and program requirements rests with the student.
Graduation Requirements
A student must earn 64 quarter credit hours (51-53 quarter credit hours in the Nutrition and Wellness programs, 33 semester credit hours in all MEd Programs, 38 semester hours in the MAEd Elementary Education track, 37 semester credit hours in the MAEd Secondary Education track and 57 semester hours in the MAEd Special Education track, 40 semester hours in the Clinical Exercise Physiology program and 36 semester credit hours in the Science Content and Process Program) for graduation and must maintain a ‘B’ average (3.00) in all Benedictine coursework.
A student must complete a minimum of 32 quarter credit hours (24 semester credit hours in the semester-based programs) of coursework at Benedictine University at the 500 level or above. This requirement is known as the academic residency requirement. For students in dual degree programs, the residency requirement is 64 quarter credit hours.
All coursework with a grade below ‘C’ must be repeated for the course to apply toward graduation and/or certificate requirements. Courses designated as foundation courses, as identified in the catalog, require a grade of a ‘B’ or higher to apply toward graduation/certificate requirements.
Transfer Credit and Course Substitutions
Candidates’ previous coursework in related areas will be evaluated on an individual basis to determine transfer credit and course substitutions. Requests for transfer credit or course substitution should be discussed with a faculty advisor.
  Transfer Credit
  In order to qualify for transfer credit, the course must be an appropriate graduate-level course, must have been taken within the last five years and must have resulted in a grade of ‘B’ or higher. Students must submit transcripts for departmental approval prior to the end of the first term after acceptance.
  Course Substitution
  Candidates may request permission to substitute an elective for a required course.
The Grading System
Final grades for courses are as follows: 'A,' 'B,' 'C,' 'D' (lowest passing grade) and 'F' (failure). Grade point averages are calculated on an A = 4.0 system and are based on all graduate coursework at Benedictine University.
Under extraordinary circumstances, when a student is unable to complete all course assignments by the final date of the term, a grade of 'I'(Incomplete) may be requested by the student and issued with the permission of the instructor. The grade of 'I' will become an 'F' unless the student has removed it within 180 days of the end of that term. It is the student´┐Żs responsibility to complete all course requirements. In order to be eligible for an Incomplete, a student must be performing satisfactorily in the course, have completed a sustained portion of the course and be in good academic standing.
Deferred Grades
In certain courses, because of the structure or timing of the course, a deferred grade of 'X' will be assigned. A grade of "IP," in Progress, is assigned when a course is scheduled to meet after the end of the term in which it is scheduled.
A grade of Audit (AU) indicates that a student has registered for a course and was eligible to attend class sessions. It does not necessarily reflect participation, nor does it indicate anything regarding completion of assignments. Registration on an Audit basis or change to Audit status requires the approval of the instructor. Once a grade of Audit is received, it cannot be changed to a letter grade
Satisfactory Academic Progress Policy
Graduate students are expected to maintain a 3.0 grade point average to remain in good academic standing. Any student whose cumulative grade point average falls below a 3.0 will be placed on academic probation. A notice of academic probation will appear on the student’s transcript. Students will not graduate unless the cumulative grade point average is at least 3.0. Students participating in a dual degree program must maintain an overall grade point average that meets the requirements of both programs. Grade point averages will not be computed for each program separately. Students concerned about their academic standing are encouraged to talk to their academic advisor.
Academic Dismissal
If a student fails to achieve satisfactory academic standing for three consecutive quarters (or two consecutive semesters), the student is dismissed from the University because of poor scholarship. Any student dismissed for poor scholarship may submit an appeal to the Committee on Academic Standing for a one-term reinstatement. Criteria that the Committee on Academic Standing will consider include the student’s current term grade point average (G.P.A.), cumulative G.P.A., the student's explanation for the prior G.P.A. and plans to remedy the situation.
Withdrawal from Class
Students wishing to withdraw from a class must submit the proper paperwork to Benedictine Central or use MyBenU by logging into BenU Connect at Students have until the day prior to the second day of class to drop the class. Students who withdraw on or after the second of class [and prior to the last day to withdraw] will receive a ‘W’ on both the grade report and transcript. Students may not withdraw from a course after the last day to withdraw [which is four-fifths through the course]. Simply failing to attend class or notifying the instructor does not constitute an authorized withdrawal and will result in a grade of 'F.'
Repeated Courses
In an authorized repetition of a course, the student will not receive additional credit hours. Only the most recent grade will be used in computing the grade point average. However, for an accurate record of the student’s academic history, all attempts in the same course will be shown on the transcript. Only courses repeated at Benedictine University are authorized repetitions.

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Academic Honesty Policy
The search for truth and the dissemination of knowledge are the central missions of a university. Benedictine University pursues these missions in an environment guided by our Roman Catholic tradition and our Benedictine Heritage.
Integrity and honesty are therefore expected of all University students. Actions such as cheating, plagiarism, collusion, fabrication, forgery, falsification, destruction, multiple submission, solicitation, and misrepresentation are violations of these expectations and constitute unaccepatble behavior in the University community.
To access the complete Academic Honesty Policy, which includes student responsibility, responsibility and authority of faculty, violations, reporting and communicating, responsibilities of the provost, appeals, composition of the academic appeals board, procedures of the academic appeals board, and records, please select the following link:
Academic Accomodation for Religious Observance Policy
A student whose religious obligation conflicts with a course requirement may request an academic accomdation from the instructor. Students make such requests in writing by the end of the first week of class. Upon receiving such a request, the instructor will offer reasonable academic accomodation, whenever feasible, and communicate this to the student. However, the course requirements listed in the syllabus remain if effect if accomodations cannot be offered.
Graduate Student Board of Appeals
The Graduate Student Board of Appeals (GSBA) will hear appeals related to the academic experience of a graduate student when the normal process for settling disputes has been exhausted. Disputes involving administrative offices, sexual harassment by a faculty member, nonpayment of debts, etc., should not be referred to the GSBA, but should go directly to the Provost and Vice President for Academic Affairs. Violation of these procedures that do not prejudice any party will not invalidate the procedure.
Membership in GSBA
When the Associate Provost receives a formal appeal from a student or faculty member, the GSBA will be constituted. The Associate Provost shall appoint three members of the graduate faculty to serve on the board.
Each year, the faculty of each program will identify one of their students for potential service. The Associate Provost will appoint two students (neither from the same program as the student or faculty member involved in the appeal) to serve on the GSBA.
The student and faculty member shall each have the right to ask for replacement of any two members of the original selection. The Associate Provost will appoint substitutes as needed. Only two such challenges may be used by either party.
Normal Procedure for Resolving Academic Disputes
Ordinarily, the student must first meet with the faculty member in question and try to resolve the issue. Failing this, the appellant should contact the department chair. (If the faculty member in question is the department chair, the student must first meet with the department chair to try to resolve the issue.) The department chair should hear from both the student and the faculty member and try to resolve the issue in a professional manner. The department chair shall keep a record of the outcome.
If after meeting with the department chair the issue is unresolved, the appellant should contact the college dean. The college dean should hear from both the student and the faculty member and try to resolve the issue in a professional manner. The college dean shall keep a record of the outcome. If an agreement is not reached after meeting with the faculty member, department chair and college dean, then the appellant may file a written notice of appeal.
Appeal Process
If the normal procedure does not resolve the complaint, the appellant may file a written notice of appeal with the Associate Provost within one academic term of the occurrence of the dispute. Upon receipt of the written appeal, the Associate Provost will have 15 working days in which to appoint the GSBA members. The GSBA will meet within 10 working days, select a chair and interview the student, faculty member and any other interested parties.
If an informal agreement cannot be reached at this level within 30 working days of the GSBA’s first meeting, the appeal process will continue in a formal manner as follows:
1. Immediate written notification of the appeal by the GSBA to the Provost and Vice President for Academic Affairs.
2. Immediate written notification by the GSBA to any person charged in the appeal.
3. A formal gathering of data and hearing of testimony.
4. A recommendation by the GSBA by a majority vote within 30 working days of the written notification by the GSBA to the Provost and Vice President for Academic Affairs. This recommendation should include the GSBA’s rationale for the decision.
5. Immediate notification of the recommendation to all interested parties.
6. After consideration of the recommendation from the GSBA, the Provost Vice President for Academic Affairs will make a decision within 15 working days and inform the student, faculty member, program director, division chair and chair of the GSBA of his/her action.
Communication Skills
Excellence in oral and written communication skills is characteristic of effective professional leaders. As a consequence, graduate courses require students to demonstrate a high level of proficiency in communication skills and encourage the development of these skills throughout the program.
It is generally assumed that students admitted to a degree program have developed basic communication skills through undergraduate study and/or experience. Students who are found to be deficient in these skills may be required to take additional coursework or self-study in order to continue in the program. Students who are having difficulty should consult with their advisor.
Mathematical Skills
The graduate programs at Benedictine University are not designed to be highly mathematical. However, many programs require statistics and other courses that rely on a basic knowledge of college algebra. Students who are deficient in these areas may be encouraged or required to do additional coursework to resolve the deficiency prior to admission to the program. Students should consult the department chair for further information.
Course prerequisites are listed in the catalog to assist students in planning their courses in the optimal sequence. Each required course in the program has a significant content and role well beyond preparation for other coursework. As a result, completion of a course out of sequence does not eliminate the need for its prerequisites. Students should consult their advisor before registering for courses out of sequence.
Program Continuity/Time Limit
Each graduate program consists of a series of interrelated courses and experiences that are designed to assist students in meeting the program goals. Extended breaks between courses or failure to complete the program within a reasonable time may interfere with a student’s ability to accomplish the degree objectives. The following guidelines have been established:
1. Students may choose not to register for a given term and will continue to receive registration materials.
2. Students who do not register for several consecutive terms may be required to reapply for admission.
3. Students are required to complete all coursework within six years.
Student-at-Large Study
Graduate students-at-large (GSAL) are those who enroll for graduate coursework before being accepted or applying for admission to a graduate degree program. Students must demonstrate proof of a baccalaureate degree from a regionally accredited college or university and must have permission from the department chair/program director to register. Graduate students at large do not qualify for financial aid. To become a degree candidate, the graduate student-at-large must submit a formal application and meet all admission requirements. Credits earned as a graduate student-at-large do not guarantee admission into a graduate program. Credits earned as a GSAL may not apply toward degree requirements. Students may count a maximum of 16 quarter-hour or nine semester-hour credits earned as graduate students-at-large toward a degree program.
Certificate Programs
Students seeking a certificate are not required to submit an application for degree-seeking status. Hours earned in a certificate program can be applied toward a degree at the time of acceptance. The application for certificate programs can be found in the course schedule. A minimum grade point average of 3.0 in certificate applicable coursework is required to receive a certificate.

Students (Both U.S. citizens and non-citizens of the United States) should send all inquiries and applications to the Enrollment Center:
Phone: (630) 829-6300
Fax: (630) 829-6301

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Admission Requirementsfor U.S. Citizens and U.S. Residents
  -Graduate Application
-$40 non-refundable application fee
-Official transcripts from all colleges and universities previously attended
-Official ECE (Educational Credential Evaluators) evaluation of any home country transcripts, if applicable
-Official results of Standardized test scores, if applicable
-Letters of references from persons who know the applicant from a professional or academic perspective (4 - Clinical Psychology; 3 - Education; 2 - MBA, MCEP, MIS, MOB, MPH, MSNW, MSSCP)
-Resume, if applicable
-Personal Interview (required of MCP program only)
International Admission requirements - Non-citizens and Non-Permanent Residents of the U.S.

-Submit International Graduate Student Application
-$40 non-refundable application fee payable by personal check or money order
-Official transcripts from all colleges and universities previously attended with English translation.
-Official ECE (Educational Credential Evaluators) evaluation of any home country transcripts
-Official results of standardized test scores, if applicable
-Letters of reference from persons who know the applicant from a professional or academic perspective (4 - Clinical Psychology; 3 - Education; 2 - MBA, MCEP, MIS, MOB, MPH, MSNW, MSSCP)
-Evidence of a high level of English proficiency demonstrated by TOEFL score of 550 or above (paper based test), 213 or above (computer based test) or 79 or above (Internet based test)
-Written statement of educational and career goals
-Resume, if applicable
-Personal Interview, required of MCP program only
-Certificate of Finances - The applicant must provide an original or certified copy of a bank statement, on bank letterhead, showing sufficient funds in U.S. dollars (checking accounts are not acceptable) to cover at least one year’s tuition and fees. If your graduate education is being paid for by a sponsor, we will need a letter from the sponsor stating that they will be responsible for your educational debts while you are attending Benedictine.
-International Student Health form -Students must fully complete the health form that includes evidence of all immunizations and a current TB test.
-Proof of Medical Insurance

Admissions Procedures
Once all requirements are met and the applicant's file is complete, the file will be reviewed by the specific graduate program. The applicant will be informed of the admission decision in writing. The letter will include information about the advising process and course registration with departmental contact information.
International Admissions Procedures
Once all requirements are met and the applicant's file is complete, the file will be reviewed by the specific graduate program. The applicant will be informed of the admission decision in writing. If the applicant is accepted into the graduate program the letter will include information about the advising process and course registration with departmental contact information. The International Student Advisor will issue an acceptance along with an I-20 document, pre-arrival and orientation information. All F-1 graduate students are required by law to be enrolled full time (9 or more graduate credit hours) during the academic year. It is the international students responsibility to maintain the I-20, passport, visa and I-94 valid. It is the international students responsibility to be aware of all expiration dates and allowing ample time for renewal/extensions. Failure to do so can result in deportation and/or difficulty returning to the United States.
Required Academic Credentials
  English Competency
  International applicants must present evidence of English competency in one of the following ways:
  1. Official score from the Test of English as a
Foreign Language (TOEFL).
  2. Recent completion of full-time study at the university level, minimum of two years, in a country where English is the native language as well as the language of instruction.

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Educational Credential Evaluation
Academic credentials should include:
  • A list of all courses studied each year
  • Grades or examination results received (both passing and failing) in each course
  • Maximum and minimum grades obtainable
  • Certified English translation of all international academic credentials
  • If you have studied at a non-U.S. university, you must have your university educational credentials evaluated by a U.S. evaluating company. Benedictine University recommends ECE (Educational Credential Evaluators, Inc.) and will provide a form at your request. ECE information and forms also are available at:; choose the "Course by Course" evaluation for all programs except M.A.E.D/M.E.D. for which a subject analysis is required. Read the directions on the evaluation form carefully and send all information needed and payment for the evaluation directly to ECE. Allow four to six weeks for your evaluation to be sent to Benedictine University.
Graduate Entrance Exams
For U.S. standardized tests such as the GMAT, GRE, MAT and TOEFL, contact one of the following in your country:
  • U.S. embassies and consulate offices
  • Fulbright commissions
  • Bi-national centers
  • Private organizations such as the Institute of International Education. Ask for an international application. Take the test at least five months before the intended start of school
For international applicants living in the U.S., contact one of the following:
  • 1-800-GRE-Call
  • 1-800-GMAT-Now
  • 1-800-622-3231 (MAT)
  • 001-847-869-7700 (TOEFL)

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  Tuition and Fees
  Tuition and fees are incurred at the time of registration. Graduate Tuition is due seven (7) days after the first day of class.

A Statement of Accounts is generated the first week of each month. This statement reflects only that activity which has taken place on your student
account in the last billing cycle (similar to your checking/savings/credit card statements of account).
  Monthly Payment Plans
  Benedictine University partners with Tuition Management Systems (TMS) to provide interest-free monthly payment options. Students may create budgets to manage their tuition costs annually or per term.
Annual budgets - For a fee of $55, students can make monthly payments toward their full-year's tuition balance (June-May).
Single Term budgets - For a fee of $35, students can make monthly payments toward their tuition balance for a single term.
  Employer Tuition Reimbursement
  For a fee of $35, students can arrange with TMS a single tuition payment plan due at the end of the term (plus a grace period) with proper documnetation from their employer. Documentation of your employer's reimbursement policy must be submitted to Benedictine University before TMS may authorize a single pay plan.
  Withdrawal and Refund Policy
  Students are considered financially responsible for all institutional charges. Students who withdraw after the day prior to the second class meeting will receive a ‘W’ on both their grade report and their transcript. Simply notifying the instructor or failing to attend does not constitute an authorized withdrawal and will result in a grade of ‘F.’ Institution policy for all students Tuition for partial withdrawals (i.e., dropped classes) will be adjusted according to the class
meeting percentage:
    From 0 to 6.250 percent – 100 percent refund
From 6.251 to 10.000 percent – 75 percent refund
From 10.001 to 20.000 percent – 50 percent refund
From 20.001 to 25.000 percent – 25 percent refund
More than 25.001 percent – no refund
  Course-related charges (i.e., lab fees) are nonrefundable after the first week of the term. Students involved in non-term based cohort programs may follow a modified refund policy. Your cohort director can provide you with a copy of such policy.

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Financial Aid
Applying for Financial Aid
  International graduate students are not eligible for any financial aid at Benedictine University.
  All students applying for financial aid are asked to complete the following documents:
  • Benedictine University Financial Aid Application (available on the Financial Aid website or by request)
  • Free Application for Federal Student Aid (FAFSA)
  The FAFSA should be completed as soon as possible after January 1st.
  The FAFSA is available online at:
  The student must obtain a Personal Identification Number (PIN) to electronically sign the FAFSA. Request a PIN at

Include Benedictine University's school code: 001767 to release the results of your FAFSA application to the Financial Aid Office.

  Some FAFSA forms are selected to complete a process called Verification. Students selected for verification are required to submit certain documents, including signed copies of federal tax returns before financial aid can be finalized.
Notification of Financial Aid Eligibility
  All students who apply for financial aid will receive a financial aid award letter. The letter will include the types of assistance and award amounts the student is eligible to receive.
Reapplying for Financial Aid
  Students must reapply for financial aid each award year.
Award Revisions
  The Financial Aid Office reserves the right to modify financial aid awards at any time based on the availability of federal and state funds or if changes occur in the student's financial need analysis, enrollment or academic status.
  If financial assistance is received form an outside source after the financial aid award notification letter has been issued, a recalculation of aid eligibility will be completed using the additional financial assistance as a resource. Required financial aid adjustments will be made in accordance with University policy and state and federal regulations. All forms of outside assistance must be reported to the Financial Aid Office.
Employer Reimbursement
  Tuition reimbursement from an employer must be reported to the Financial Aid Office. Tuition reimbursement may impact a student's financial aid eligibility.
Enrollment Requirements
  To receive financial aid, students must be enrolled, at least half-time, as a degree-seeking student in an eligible program. Financial aid awards assume the student will maintain continuous enrollment. Failure to do so may result in a revision of financial aid awards. It is recommended that students speak with a financial aid counselor prior to adding a class or withdrawing from a class.
  As required by federal regulation, a Return of Title IV Funds must be calculated when a student withdraws from the University. If a student does not formally withdraw, but is out of attendance for more than 30 calendar days, he/she is considered a withdrawn student. The Return of Title IV calculation may result in reduced eligibility for financial aid funds already disbursed and require a return of funds to the student loan lender. In addition, for student loan purposes, the student will lose his/her in-school deferment status. This may affect the length of the grace period and repayment status. (further provisions of the Return of Title IV calculation are detailed below under the section titled, "Financial Aid Leave of Absence Policy").

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Federal Stafford Loan Program

Graduate students are eligible for up a maximum of $18,500 in Federal Stafford loans per academic year. There are two types of Stafford loans available:

Subsidized Stafford loans are based on financial need. The federal government will pay the interest while the student is in school, during the grace period, and during authorized periods of deferment.

Unsubsidized Stafford loans are not based on financial need. This loan is available for students who are not eligible or only partially eligible for a Subsidized Stafford loan. The student is responsible for paying the interest from the date the loan is disbursed. Repayment of principal begins six months after the student graduates or does not maintain continuous enrollment.

Of the maximum $18,500 in total Federal Stafford loan for which graduate students are eligible, the maximum Subsidized Stafford loan a student may receive in one year is $8,500.

Stafford Loan Deferments

If you have previous Stafford loans from your undergraduate or graduate work and are enrolled at least half time you may be eligible for a deferment.

A deferment allows a student to temporarily postpone student loan payments for a certain period of time. Deferment eligibility depends on the date the first FFELP loan was disbursed. A number of deferments are available with the most common deferments being:

  • Enrolled in school at least half-time
  • Unemployment
  Deferments are not automatic; there are certain steps that must be followed. Students should contact their lender to determine eligibility for a deferment and to obtain the necessary deferment request form. Students should continue making payments while a deferment request is being approved.
Graduate PLUS Loan Program
  Beginning with the 2006-07 academic year, graduate students will be eligible to borrow funds from the Federal PLUS Loan program. The Graduate PLUS loan has a fixed interest rate of 8.25%. Before applying for a Federal PLUS Loan, the student must apply for and the school must determine the student's eligibility for the maximum annual subsidized and/or unsubsidized Federal Stafford Loan amount. However, a graduate student is not required to receive Federal Stafford Loan funds as a condition for receiving a Federal PLUS Loan. Graduate students may borrow up to the cost of education minus estimated financial aid. The student borrower must be credit-worthy.
Repayment begins within 60 days after the loan is fully disbursed, while the student is still enrolled. The borrower has up to 10 years to repay the loan with a $50 minimum monthly payment. However, as long as the borrower remains enrolled at least half-time, repayment may be deferred.
Federal Perkins Loan
  The Federal Perkins Loan is awarded to students based on financial need. The Federal Perkins Loan has a fixed interest rate of 8.25%. Repayment of the Perkins Loan begins nine months after the student graduates, withdraws, or drops below half-time status. The maximum length of repayment is 10 years.
Perkins Loan funds are very limited. The maximum loan for a graduate student is $6,000 per year.
Financial Aid Leave of Absence Policy - Cohort Student
  A leave of absence is a process designed to allow students to interrupt their academic program for a limited period of time without requiring them to reapply for admission to the University. During the period of the leave, the student is considered to be on active status with the University awaiting their return to study. A leave of absence is intended for future courses, but may be requested while a class is in session. However, a leave of absence is not the same as a request to withdraw from a single class. Students should not use the leave of absence policy to request a withdrawal from the class in which they are currently enrolled if the intent is to remain registered in the following course of the cohort program. The University's course withdrawal policy, which allows a student to withdraw from a course prior to two-thirds completion of the course, should be pursued in that instance.

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Required Documentation

Students requesting a leave of absence must complete and sign an official Leave of Absence form and submit it to the Financial Aid Office to be processed no later than the student's last day of attendance in the course immediately preceding the leave. Students may request a Leave of Absence form by contacting their academic advisor. Upon completion, forms may be sent to the Financial Aid Office by mail, fax or delivered in person. When completing the Leave of Absence form, students should identify the future class(es) from which they request to be withdrawn. As a general matter of policy, students may not use the leave of absence policy to request a withdrawal from classes that are in process or have already ended.

Once the Financial Aid Office has received the Leave of Absence form, the request will be processed and notification will be sent to, the student, Benedictine Central, Cohort Accounting Department and the student's academic advisor. Benedictine Central will withdraw the student from any future courses identified on the form.

If unforeseen, emergency circumstances prevent a student from providing a request for a leave of absence on or before the last date of class attendance as outlined above, the Financial Aid Office, at its discretion, may approve the LOA retroactively. If not approved, the student may submit a written, signed and dated request to his/her academic advisor with appropriate documentation that substantiates the unforeseen circumstance that prevented the student from providing a leave of absence request on or before the last day of attendance. Unforeseen circumstances may include medical and family emergencies, unexpected business travel, and natural disasters. The academic advisor will submit the student's request to the Cohort Appeals Committee for approval. If approved, the student will be granted a leave of absence retroactive to the student's last date of attendance, the student will be notified by Financial Aid and the student's academic record will be adjusted accordingly. Further, if the Cohort Appeals Committee approves the student's request, no additional fees will be imposed when the student retakes the course.

Length of Approved Leave

The Financial Aid Office may grant a qualifying student a leave of absence of up to 180 days in any 12-month period during which the student is considered on active status and no Title IV Return of Funds calculation is required. Time in excess of 180 days will not be approved.

As a matter of policy, the leave of absence period will be calculated from the student's last date of attendance. The count will be based on the number of days between the last date of attendance (LDA) and the re-entry date. The initial LDA is used when determining the start date for the 12-month period referred to above.

Request for Multiple Leaves of Absence
  The Financial Aid Office may grant multiple leaves at different times as long as all of the leaves added together do not exceed 180 days in a 12-month period. If students request a leave of absence that would exceed this time period, they will be contacted by the Financial Aid Office and advised that either the request is denied or the student will need to officially withdraw from the program. Students who withdraw from the cohort program may reapply for admission to the University at a later date.
Completion of Coursework Upon Return
  Title IV regulations indicate that upon the student's return from a leave of absence, the student can begin a new course. Therefore, Benedictine University extends to all students the ability to begin a new course within their academic plan.
LOA Returns Prior to the Scheduled End Date

Students, upon notification to their academic advisor, may return early from an approved leave of absence prior to the LOA end date as long as they are able to begin a new course within their program. The LOA will be shortened according to the student's return date and the 180-day limitation will be credited accordingly.


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Failure to Return
  If a student does not return from an approved leave of absence on the expected return date, the student will be considered as withdrawn from the University and a Return of Title IV Funds calculation will be processed.
Return of Title IV Funds

Title IV funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws prior to completing 60% of the payment period, the student may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive.

If a recipient of Title IV grant or loan funds withdraws from the University after beginning attendance, the amount of Title IV grant or loan assistance earned by the student must be determined. If the amount disbursed to the student is greater than the amount the student earned, unearned funds must be returned. If the amount disbursed to the student is less than the amount the student earned, and for which the student is otherwise eligible, he or she is eligible to receive a post-withdrawal disbursement of the earned aid that was not received.

  • The amount of financial aid earned by the student is determined by calculating the number of days attended divided by the number of days in the payment period.
  • Institutional breaks of five or more consecutive days, excluding LOA's, are excluded from the calculation for purposes of determining the amount of Title IV Aid earned by the student.
  • Unearned aid percentage is calculated by subtracting the earned aid percentage from 100%.
  • Institutional charges include tuition and school contracted room and board charges.
  The procedures followed when a Title IV recipient withdraws from school or requires an LOA that exceeds Federal requirements are:
  • Return of Title IV funds is calculated
  • Lender is notified of student's status change
  • Post-Withdrawal Disbursements are identified (if applicable)
  • Excess funds earned are offered to student (if applicable)
  • Refunds and balance due are identified (funds must be returned no later than 30 days from the date Benedictine University determined the student withdrew).
  • Exit Interview is conducted (by mail if necessary)
  • Refunds are applied according to the order of Return of Title IV Funds:
  1. Unsubsidized Stafford
  2. Subsidized Stafford
  3. Federal Perkins Loans
  4. Federal PLUS
  5. Federal Pell Grant
  6. Federal SEOG
  7. Other Title IV Programs



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Satisfactory Academic Progress Policy for Financial Aid Recipients
Federal regulations require that Benedictine University establish standards of satisfactory academic progress for students receiving federal financial aid funds. Minimum standards of academic progress are established to encourage students to successfully complete coursework for which financial aid is received and to make progress toward a degree.
Financial aid programs included under this policy
All federal, state and Benedictine University financial aid programs are subject to this policy.
Students subject to this policy
All students currently receiving federal, state and/or Benedictine University financial aid funds are subject to this policy.

Benedictine University students who have not previously received financial aid are required to meet the cumulative grade point average requirement of this policy prior to receipt of financial aid.
Satisfactory Academic Progress Policy for Financial Aid Recipients
Satisfactory academic progress includes three criteria:
  1. Academic standing based on the student’s cumulative grade point average;
  2. The student’s progress towards successful degree completion; and
  3. Degree completion within a maximum timeframe.
In order to maintain satisfactory academic progress, students must:
  • Remain in good academic standing or on academic probation as defined in the University catalog;
  • Maintain a completion rate of coursework equal to at least 67 percent of the total number of credit-hours attempted; and
  • Complete their degree requirements within 150 percent of the required hours to complete their degree
Satisfactory Academic Progress Review Process
Satisfactory academic progress is reviewed at specified times during the award year. Academic standing (cumulative grade point average) is reviewed at the end of each term. Successful progression towards degree completion and maximum timeframe criteria are reviewed at the end of each academic year.
  Probation: If a student fails to meet the requirements of satisfactory academic progress, the student will be placed on financial aid probation for one academic year.
  Cancellation: If a student on financial aid probation fails to meet the minimum requirements of satisfactory academic progress, the student will be ineligible for continued assistance.
  Reinstatement: A student may regain eligibility for financial aid once the student has met the minimum requirements of satisfactory academic progress.
If a student fails to make satisfactory academic progress at the end of an academic year and the student enrolls in summer school, the summer school credit hours completed will be considered in the student’s eligibility for continued financial aid.

It is the student’s responsibility to contact the Financial Aid office to request a review of his/her satisfactory academic progress for reinstatement of assistance.
Appeal procedure
Cancellation of financial aid because of a student’s failure to meet satisfactory academic progress may be appealed if extenuating circumstances (illness, family problems, death of a family member, etc.) led to academic difficulties. The student’s appeal must be in writing and submitted to the Financial Aid office.
Definitions for Financial Aid Purposes
  Completion of courses
  Hours completed are based on grades of ‘A,’ ‘B,’ ‘C,’ ‘D’ and ‘P.’ Hours with an ‘F’ (failure), ‘W’ (withdrawal), ‘I’ (incomplete), 'IP' (in progress) and ‘X’ (deferred) are counted in the number of hours attempted, but not in the number of hours completed. Note: It is the student’s responsibility to notify the Financial Aid office when an incomplete grade has been satisfactorily completed.

Class repeats, transfer hours and developmental course hours are counted in the total number of hours attempted/completed.
  Full-time/part-time enrollment
  For academic purposes, full-time is defined as enrollment for a minimum of nine credit-hours. Part-time students must enroll for a minimum of four and a half credit-hours.

For financial aid purposes, full-time is defined as enrollment for a minimum of eight credit-hours. Part-time students must enroll for a minimum of four credit-hours.

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The information contained on this page is from the 2006-2007 Graduate Catalog and is valid until August 1, 2007.

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