Catalog Archives - 2009-2010 Graduate Programs
  Advising Program Continuity/Time Limit
  Graduation Requirements Student-At-Large Study
  Graduation Honors Certificate Programs
  Transfer Credit and Course Substitutions International Admissions Procedures
  The Grading System Admissions Procedures
  Incompletes Admission Requirements
  Deferred Grades English Competency
  Audit Educational Credential Evaluation

 

Satisfactory Academic Progress Policy Graduate Entrance Exams
  Academic Dismissal Expenses
  Withdrawal from a Class Withdrawal and Refund Policy
  Repeated Courses Financial Aid
  Academic Honesty Policy Satisfactory Academic Progress Policy
  Graduate Student Board of Appeals Satisfactory Academic Progress Review Process
  Membership in GSBA Appeal Procedure
  Normal Procedure for Resolving Academic Disputes Definitions
  Appeal Process

 

  Graduate Assistantship  
  Communication Skills  
  Mathematical Skills  
  Prerequisites  
     
     
Advising
A faculty member will guide and assist each student in planning coursework, both before registration and at any time the need arises. Most advising can be done at a student’s convenience.

At Benedictine University, academic advising is grounded in Benedictine values and the University mission. It is an interactive process between the advisor and the student and is supported by technology. The goal is to promote each student's academic, career and personal development. Faculty and staff are committed to creating a decisions making framework through which students can identify and realize their educational goals. Although academic advising is a collaborative function of both student and advisor, the final responsibility for satisfying University and program requirements rests with the student.
 
Graduation Requirements
A student must earn 64 quarter credit hours (51-53 quarter credit hours in the Nutrition and Wellness programs, 33 semester credit hours in all MEd Programs, 38 semester hours in the MAEd Elementary Education track, 37 semester credit hours in the MAEd Secondary Education track and 57 semester hours in the MAEd Special Education track, 40 semester hours in the Clinical Exercise Physiology program and 33 semester credit hours in the Science Content and Process Program) for graduation and must maintain a "B" average (3.00) in all Benedictine coursework.
A student must complete a minimum of 32 quarter credit hours (24 semester credit hours in the semester-based programs) of coursework at Benedictine University at the 500 level or above. This requirement is known as the academic residency requirement. For students in dual degree programs, the residency requirement is 64 quarter credit hours.
All coursework with a grade below "C" must be repeated for the course to apply toward graduation and/or certificate requirements. Courses designated as foundation courses, as identified in the catalog, require a grade of a "B" or higher to apply toward graduation/certificate requirements.
     
Graduation Honors
  Benedictine University does not grant degree honors at the Masters or Doctoral degree level.
     
Transfer Credit and Course Substitutions
Candidates’ previous coursework in related areas will be evaluated on an individual basis to determine transfer credit and course substitutions. Requests for transfer credit or course substitution should be discussed with a faculty advisor.
   
  Transfer Credit
  In order to qualify for transfer credit, the course must be an appropriate graduate-level course, must have been taken within the last five years and must have resulted in a grade of "B" or higher. Students must submit transcripts for departmental approval prior to the end of the first term after acceptance.
   
  Course Substitution
  Candidates may request permission to substitute an elective for a required course.
   
The Grading System
Final grades for courses are as follows: "A," "B," "C," "D" (lowest passing grade) and "F" (failure). Grade point averages are calculated on an A = 4.0 system and are based on all graduate coursework at Benedictine University.
   
Incompletes
Under extraordinary circumstances, when a student is unable to complete all course assignments by the final date of the term, a grade of "I" (Incomplete) may be requested by the student and issued with the permission of the instructor. The grade of "I" will become an "F" unless the student has removed it within 180 days of the end of that term. It is the student´┐Żs responsibility to complete all course requirements. In order to be eligible for an Incomplete, a student must be performing satisfactorily in the course, have completed a sustained portion of the course and be in good academic standing.
   
Deferred Grades
In certain courses, because of the structure or timing of the course, a deferred grade of "X" will be assigned. A grade of "IP," in Progress, is recorded to indicate that the course is in progress when the term in which the course has been scheduled ends. The "IP" grade will be replaced when the final grade is posted.
   
Audit
A grade of Audit (AU) indicates that a student has registered for a course and was eligible to attend class sessions. It does not necessarily reflect participation, nor does it indicate anything regarding completion of assignments. Registration on an Audit basis or change to Audit status requires the approval of the instructor. Once a grade of Audit is received, it cannot be changed to a letter grade
   
Satisfactory Academic Progress Policy
Graduate students are expected to maintain a 3.0 grade point average to remain in good academic standing. Any student whose cumulative grade point average falls below a 3.0 will be placed on academic probation. A notice of academic probation will appear on the student’s transcript. Students will not graduate unless the cumulative grade point average is at least 3.0. Students participating in a dual degree program must maintain an overall grade point average that meets the requirements of both programs. Grade point averages will not be computed for each program separately. Students concerned about their academic standing are encouraged to talk to their academic advisor.
 
Academic Dismissal
If a student fails to achieve satisfactory academic standing for three consecutive quarters (or two consecutive semesters), the student is dismissed from the University because of poor scholarship. Any student dismissed for poor scholarship may submit an appeal to the Committee on Academic Standing for a one-term reinstatement. Criteria that the Committee on Academic Standing will consider include the student’s current term grade point average (G.P.A.), cumulative G.P.A., the student's explanation for the prior G.P.A. and plans to remedy the situation.
 
Withdrawal from Class
Students wishing to withdraw from a class must submit the proper paperwork to Benedictine Central or use MyBenU by logging into BenU Connect at www.ben.edu/BenUConnect. Students have until the day prior to the second day of class to drop the class. Students who withdraw on or after the second class [and prior to the last day to withdraw] will receive a "W" on both the grade report and transcript. Students may not withdraw from a course after the last day to withdraw [which is 80 percent through the course]. Simply failing to attend class or notifying the instructor does not constitute an authorized withdrawal and will result in a grade of "F."
 
Repeated Courses
In an authorized repetition of a course, the student will not receive additional credit hours. Only the most recent grade will be used in computing the grade point average. However, for an accurate record of the student’s academic history, all attempts in the same course will be shown on the transcript. Only courses repeated at Benedictine University are authorized repetitions.
 
**Tuition and fees for repeated classes are charged at the current rate.
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Academic Honesty Policy
The search for truth and the dissemination of knowledge are the central missions of a university. Benedictine University pursues these missions in an environment guided by our Roman Catholic tradition and our Benedictine Heritage.
 
Integrity and honesty are therefore expected of all University students. Actions such as cheating, plagiarism, collusion, fabrication, forgery, falsification, destruction, multiple submission, solicitation, and misrepresentation are violations of these expectations and constitute unacceptable behavior in the University community.
 
To access the complete Academic Honesty Policy, which includes student responsibility, responsibility and authority of faculty, violations, reporting and communicating, responsibilities of the provost, appeals, composition of the academic appeals board, procedures of the academic appeals board, and records, please select the following link: www.ben.edu/ahp.
 
Academic Accommodation for Religious Observance Policy
A student whose religious obligation conflicts with a course requirement may request an academic accommodation from the instructor. Students make such requests in writing by the end of the first week of class. Upon receiving such a request, the instructor will offer reasonable academic accommodation, whenever feasible, and communicate this to the student. However, the course requirements listed in the syllabus remain in effect if accommodations cannot be offered.
 
Graduate Student Board of Appeals
The Graduate Student Board of Appeals (GSBA) will hear appeals related to the academic experience of a graduate student when the normal process for settling disputes has been exhausted. Disputes involving administrative offices, sexual harassment by a faculty member, nonpayment of debts, etc., should not be referred to the GSBA, but should go directly to the Provost and Vice President for Academic Affairs. Violation of these procedures that do not prejudice any party will not invalidate the procedure.
 
Membership in GSBA

When the Associate Provost receives a formal appeal from a student or faculty member, the GSBA will be constituted. The Associate Provost shall appoint three members of the graduate faculty to serve on the board.

Each year, the faculty of each program will identify one of their students for potential service. The Associate Provost will appoint two students (neither from the same program as the student or faculty member involved in the appeal) to serve on the GSBA.

The student and faculty member shall each have the right to ask for replacement of any two members of the original selection. The Associate Provost will appoint substitutes as needed. Only two such challenges may be used by either party.

 
Normal Procedure for Resolving Academic Disputes

Ordinarily, the student must first meet with the faculty member in question and try to resolve the issue. Failing this, the appellant should contact the department chair. (If the faculty member in question is the department chair, the student must first meet with the department chair to try to resolve the issue.) The department chair should hear from both the student and the faculty member and try to resolve the issue in a professional manner. The department chair shall keep a record of the outcome.

If after meeting with the department chair the issue is unresolved, the appellant should contact the college dean. The college dean should hear from both the student and the faculty member and try to resolve the issue in a professional manner. The college dean shall keep a record of the outcome. If an agreement is not reached after meeting with the faculty member, department chair and college dean, then the appellant may file a written notice of appeal.

 
Appeal Process

If the normal procedure does not resolve the complaint, the appellant may file a written notice of appeal with the Associate Provost within one academic term of the occurrence of the dispute. Upon receipt of the written appeal, the Associate Provost will have 15 working days in which to appoint the GSBA members. The GSBA will meet within 10 working days, select a chair and interview the student, faculty member and any other interested parties.

If an informal agreement cannot be reached at this level within 30 working days of the GSBA’s first meeting, the appeal process will continue in a formal manner as follows:

1. Immediate written notification of the appeal by the GSBA to the Provost and Vice President for Academic Affairs.
2. Immediate written notification by the GSBA to any person charged in the appeal.
3. A formal gathering of data and hearing of testimony.
4. A recommendation by the GSBA by a majority vote within 30 working days of the written notification by the GSBA to the Provost and Vice President for Academic Affairs. This recommendation should include the GSBA’s rationale for the decision.
5. Immediate notification of the recommendation to all interested parties.
6. After consideration of the recommendation from the GSBA, the Provost Vice President for Academic Affairs will make a decision within 15 working days and inform the student, faculty member, program director, dean and chair of the GSBA of his/her action.
   
Communication Skills

Excellence in oral and written communication skills is characteristic of effective professional leaders. As a consequence, graduate courses require students to demonstrate a high level of proficiency in communication skills and encourage the development of these skills throughout the program.

It is generally assumed that students admitted to a degree program have developed basic communication skills through undergraduate study and/or experience. Students who are found to be deficient in these skills may be required to take additional coursework or self-study in order to continue in the program. Students who are having difficulty should consult with their advisors.

 
Mathematical Skills
The graduate programs at Benedictine University are not designed to be highly mathematical. However, many programs require statistics and other courses that rely on a basic knowledge of college algebra. Students who are deficient in these areas may be encouraged or required to do additional coursework to resolve the deficiency prior to admission to the program. Students should consult the department chair for further information.
 
Prerequisites
Course prerequisites are listed in the catalog to assist students in planning their courses in the optimal sequence. Each required course in the program has a significant content and role well beyond preparation for other coursework. As a result, completion of a course out of sequence does not eliminate the need for its prerequisites. Students should consult their advisors before registering for courses out of sequence.
 
Program Continuity/Time Limit
Each graduate program consists of a series of interrelated courses and experiences that are designed to assist students in meeting the program goals. Extended breaks between courses or failure to complete the program within a reasonable time may interfere with a student’s ability to accomplish the degree objectives. The following guidelines have been established:
1. Students may choose not to register for a given term and will continue to receive registration materials.
2. Students who do not register for several consecutive terms may be required to reapply for admission.
3. Students are required to complete all coursework within six years.
 
Student-at-Large Study
Graduate students-at-large (GSAL) are those who enroll for graduate coursework before being accepted or applying for admission to a graduate degree program. Students must demonstrate proof of a baccalaureate degree from a regionally accredited college or university and must have permission from the department chair/program director to register. Graduate students-at-large do not qualify for financial aid. To become a degree candidate, the graduate student-at-large must submit a formal application and meet all admission requirements. Credits earned as a graduate student-at-large do not guarantee admission into a graduate program. Credits earned as a GSAL may or may not apply toward degree requirements. Students may count a maximum of 16 quarter-hour or nine semester-hour credits earned as graduate students-at-large toward a degree program.
 
Certificate Programs
Students seeking a certificate are not considered degree seeking and therefore are not required to submit an application for admission. Students interested in obtaining a certificate should contact the Enrollment Center for more information.  Students will work with the department chair/program director for advising on course selection.  Hours earned in a certificate program can be applied toward a graduate degree at the time of acceptance. A minimum grade point average of 3.0 in certificate applicable coursework is required to receive a certificate.
 

Students (Both U.S. citizens and non-citizens of the United States) should send all inquiries and applications to the Enrollment Center:
E-mail: admissions@ben.edu
Phone: (630) 829-6300
Fax: (630) 829-6301
 
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Admission Requirements for U.S. Citizens and U.S. Residents
  -Graduate Application
-$40 non-refundable application fee
-Official transcripts from all colleges and universities previously enrolled
-Official ECE (Educational Credential Evaluators) Course-by-Course evaluation of any foreign country transcripts, if applicable.  Choose the "Course-by-Course" evaluation for all programs except M.A.E.D/M.E.D. for which a subject analysis is required.
-Official results of Standardized test scores, if applicable
-Letters of references from persons who know the applicant from a professional or academic perspective (4 - Clinical Psychology; 3 - Education; 2 - MBA, MCEP, MIS, MOB, MPH, MSA, MSNW, MSSCP)
-Resume, if applicable
-Personal Interview (may be required of some programs)
 
International Admission requirements - Non-citizens and Non-Permanent Residents of the U.S.
 

-Submit International Graduate Student Application
-$40 non-refundable application fee
-Official transcripts from all colleges and universities previously attended with English translation.
-Official ECE (Educational Credential Evaluators) evaluation of any home country transcripts (may be required of some applicants)
-Official results of standardized test scores – GMAT, GRE, MAT, TOEFL or IELTS (may be required of some applicants)
-Letters of reference from persons who know the applicant from a professional or academic perspective (4 - Clinical Psychology; 3 - Education; 2 - M.B.A., M.C.E.P., M.S.M.I.S, M.S.M.O.B., M.P.H., M.S.N.W., M.S.S.C.P.)
-Evidence of a high level of English proficiency
-Written statement of educational and career goals
-Resume, if applicable
-Personal Interview (may be required of some applicants)
-Confidential Financial Statement of Support – with official bank statement, letter of sponsorship or other supporting documents
-International Student Health form -Students must fully complete the health form that includes evidence of all immunizations and a current TB test.
-Proof of Insurance

 
Admissions Procedures
 
International Admissions Procedures
Once all requirements are met and the applicant's file is complete, the file will be reviewed for admission. Requests for admission are considered without regard to the applicant's race, religion, gender, age, national origin or disability. The applicant will be informed of the admission decision in writing. If admitted, the International Student Advisor will issue an acceptance letter along with an I-20 document, pre-arrival and orientation information. All F-1 graduate students are required by law to be enrolled full time (9 or more graduate credit hours) during the academic year. It is the international student's responsibility to maintain the validity of the I-20, passport, visa and I-94. It is the international students responsibility to be aware of all expiration dates and allowing ample time for renewal/extensions. Failure to do so can result in deportation and/or difficulty returning to the United States.
 
Required Academic Credentials
English Competency
International applicants must present evidence of English competency in one of the following ways:
  1. Official transcripts from the Test of English as a Foreign Language (TOEFL) of International English Language Testing System (IELTS).
  2. Recent completion of full-time study at the university level, minimum of two years, in a country where English is the native language as well as the language of instruction.
 
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Educational Credential Evaluation
Academic credentials should include:
  • A list of all courses studied each year
  • Grades or examination results received (both passing and failing) in each course
  • Maximum and minimum grades obtainable
  • Certified English translation of all international academic credentials
  • If you have studied at a non-U.S. university, you must have your university educational credentials evaluated by a U.S. evaluating company. Benedictine University recommends ECE (Educational Credential Evaluators, Inc.) and will provide a form at your request. ECE information and forms also are available at: www.ece.org; choose the "Course by Course" evaluation for all programs except M.A.E.D/M.E.D. for which a subject analysis is required. Read the directions on the evaluation form carefully and send all information needed and payment for the evaluation directly to ECE. Allow four to six weeks for your evaluation to be sent to Benedictine University.
 
Graduate Entrance Exams
For U.S. standardized tests such as the GMAT, GRE, MAT and TOEFL, contact one of the following in your country:
  • U.S. embassies and consulate offices
  • Fulbright commissions
  • Bi-national centers
  • Private organizations such as the Institute of International Education. Ask for an international application. Take the test at least five months before the intended start of school
 
For international applicants living in the U.S., contact one of the following:
  • 1-800-GRE-Call
  • 1-800-GMAT-Now
  • 1-800-622-3231 (MAT)
  • 001-847-869-7700 (TOEFL)
 
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Expenses
  Tuition and Fees
  Tuition and fees are incurred at the time of registration. Graduate Tuition is due seven (7) days after the first day of class. Benedictine University has partnered with Sallie Mae to provide payment plans through TuitionPay for those students seeking arrangements to balance their tuition payments over an extended period of time.

A Statement of Accounts is generated once each month. This statement reflects only that activity which has taken place on your student account in the last billing cycle (similar to your checking/savings/credit card statements of account).
   
  Payment in Full - remit payment to:
    Benedictine Central
Benedictine University
5700 College Road
Lisle , IL 60532
(630) 829-6500
   
  Benedictine University accepts cash, personal checks, money orders, Visa, MasterCard and Discover. Student may view and pay their accounts online at www.ben.edu/MyBenU from any on-campus computer or access MyBenU via BenUConnect at www.ben.edu/BenUConnect from off-campus. Instructions on how to make an online payment are found at http://www.ben.edu/MyBenU/docs/Student_Financials_Self_Service_Navigation.pdf.
   
  Monthly Payment Plans
  Beginning with the Fall 07 term, Benedictine University has partnered with Sallie Mae to provide interest-free monthly payment options through the TuitionPay Plan. Students may create budgets to manage their tuition costs annually or per term. Students may enroll online or call (800) 635-0120 to speak with a TuitionPay consultant. Be sure to have your estimated expenses ready when you call or visit the Web site.
 
  • Annual budgets - For a fee of $50, students can make monthly payments toward their full-year's tuition balance (June - May).
  • Single Term budgets - For a fee of $30, students can make monthly payments toward their tuition balance for a single term.
     
 
Tuition Planner
Enroll Now!
   
  Employer Tuition Reimbursement
 

For a fee of $30, students can arrange with Sallie Mae's TuitionPay, a single tuition payment plan due at the end of the term (plus a grace period) with proper documentation from their employer. Documentation of your employer's reimbursement policy must be submitted to the Student Accounts Office of Benedictine University prior to enrolling in this plan. An updated copy of the policy must be submitted every Fall term thereafter. Students may fax their employer’s policy to Student Accounts at (630) 829-6501. The student will be responsible for initiating contact with the Student Accounts Office each term to request enrollment in this plan. If the student's enrollment changes after the initial set up of this plan, the student must contact the Student Accounts Office to request either an update to the plan amount or in the case of withdrawal from the school, removal of the plan. Please note that tuition is due in full according to the deferred due date specified by TuitionPay regardless of when individual employers reimburse their employees. This plan requires ACH (checking account) information as backup for payments not made by the due date.

**Failure to meet payment deadlines will result in a late payment fee of $100 and a financial hold placed on the student’s account**

   
  Withdrawal and Refund Policy
  Students who withdraw after the first week of class will receive a "W" on both the grade report and the transcript. Students who do not withdraw properly will receive the letter grade of "F."
    Student may drop from a course up to 7 calendar days after the first class meeting for a full refund.
    Student may drop from a course 8 - 14 calendar days after the first class meeting for a 75% refund.
    Students dropping from a course 15 - 21 calendar days after the first class meeting will receive a 50% refund.
    Student dropping from a course 22 calendar days or more after the first class meeting will receive no refund.
    Courses that have a condensed meeting schedule will have no refund available after the first class meeting.
    All drops must be done using MyBenU or in person at Benedictine Central.
    1. Notifying the instructor that you want to drop a course does not officially withdraw a student from a course.
    2. Non-attendance in a course will not constitute a drop.
    3. Students who do not officially drop a course in writing will be financially responsible for the entire cost of the course.
    Recipients of Federal financial aid who officially withdraw from the university will be subject to Federal Title IV refund guidelines.
    Students who are expelled or suspended from the University during the course of an academic term are responsible for all financial obligations.
 
   

Summer Term

  • Student may drop from a course up to 3 calendar days after the first class meeting for a full refund.
  • Student may drop from a course 4 - 6 calendar days after the first class meeting for a 50% refund.
  • Students dropping from a course 7 calendar days or more after the first class meeting will receive no refund
  • Courses that have a condensed meeting schedule will have no refund available after the first class meeting.

For more information on Student Accounts, please visit http://www.ben.edu/resources/student_accounts.asp.

     
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Financial Aid

The fundamental purpose of the financial aid program at Benedictine University is to make it possible for every qualified student to obtain a college education regardless of financial means.

To receive financial aid, graduate students must be enrolled, at least half-time, as a degree-seeking student in an eligible program. For financial aid purposes, full-time enrollment is defined as eight quarter or six semester hours and half-time is a minimum of four quarter or three semester hours. Graduate Learning Team students are considered full-time when enrolled in the established curriculum program schedule.

 
Applying for Financial Aid
  All students applying for financial aid are asked to complete the Free Application for Federal Student Aid (FAFSA).
   
  Students must reapply for financial aid each award year. The FAFSA should be completed as soon as possible after January 1.
     
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Types of Aid
All students who apply for financial aid will receive a financial aid award letter. The letter will include the types of assistance and award amounts the student is eligible to receive.
 
Federal Stafford Loan Program
 

Graduate students are eligible for up a maximum of $20,500 in Federal Stafford loans per academic year. There are two types of Stafford loans available:

Subsidized Stafford loans are based on financial need. The federal government will pay the interest while the student is in school, during the grace period, and during authorized periods of deferment.

Unsubsidized Stafford loans are not based on financial need. This loan is available for students who are not eligible or only partially eligible for a Subsidized Stafford loan. The student is responsible for paying the interest from the date the loan is disbursed.
     
Graduate PLUS Loan Program
  Graduate students are eligible to borrow funds from the Federal PLUS Loan program. The Graduate PLUS loan has a fixed interest rate. Graduate students may borrow up to the cost of education minus estimated financial aid.
     
Federal Perkins Loan
  The Federal Perkins Loan is awarded to students based on financial need. The Federal Perkins Loan has a fixed interest rate of 5%. Perkins Loan funds are very limited.
 
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Satisfactory Academic Progress Policy for Financial Aid Recipients
 
Overview
Federal regulations require that Benedictine University establish standards of satisfactory academic progress for students receiving federal financial aid funds. Minimum standards of academic progress are established to encourage students to successfully complete coursework for which financial aid is received and to make progress toward a degree.
   
Financial aid programs included under this policy
All federal, state and Benedictine University financial aid programs are subject to this policy.
   
Students subject to this policy
All students currently receiving federal, state and/or Benedictine University financial aid funds are subject to this policy.

Benedictine University students who have not previously received financial aid are required to meet the cumulative grade point average requirement of this policy prior to receipt of financial aid.
 
Satisfactory Academic Progress Policy for Financial Aid Recipients
Satisfactory academic progress is reviewed at specified times during the award year. Academic standing (cumulative grade point average) is reviewed at the end of each term. Successful progression towards degree completion and maximum timeframe criteria are reviewed at the end of each academic year.
  Probation: If a student fails to meet the requirements of satisfactory academic progress, the student will be placed on financial aid probation for one academic year.
  Cancellation: If a student on financial aid probation fails to meet the minimum requirements of satisfactory academic progress, the student will be ineligible for continued assistance.
  Reinstatement: A student may regain eligibility for financial aid once the student has met the minimum requirements of satisfactory academic progress.
 
It is the student’s responsibility to contact the Financial Aid office to request a review of his/her satisfactory academic progress for reinstatement of assistance.
 

Appeal procedure

Cancellation of financial aid because of a student’s failure to meet satisfactory academic progress may be appealed if extenuating circumstances (illness, family problems, death of a family member, etc.) led to academic difficulties. The student’s appeal must be in writing and submitted to the Financial Aid office.

 
Definitions for Financial Aid Purposes
Completion of courses
Hours completed are based on grades of "A," "B," "C," "D" and "P." Hours with an "F" (failure), "W" (withdrawal), "I" (incomplete), "IP" (in progress) and "X" (deferred) are counted in the number of hours attempted, but not in the number of hours completed. Note: It is the student’s responsibility to notify the Financial Aid office when an incomplete grade has been satisfactorily completed.

Class repeats, transfer hours and developmental course hours are counted in the total number of hours attempted/completed.
 
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Financial Aid Leave of Absence Policy - Learning Team Student
A leave of absence is a process designed to allow students to interrupt their academic program for a limited period of time without requiring them to reapply for admission to the University. During the period of the leave, the student is considered to be on active status with the University awaiting their return to study. A leave of absence is intended for future courses, but may be requested while a class is in session. However, a leave of absence is not the same as a request to withdraw from a single class. Students should not use the leave of absence policy to request a withdrawal from the class in which they are currently enrolled if the intent is to remain registered in the following course of the cohort program. The University's course withdrawal policy, which allows a student to withdraw from a course prior to two-thirds completion of the course, should be pursued in that instance.
 
Required Documentation

Students requesting a leave of absence must complete and sign an official Leave of Absence form and submit it to the Financial Aid Office to be processed no later than the student's last day of attendance in the course immediately preceding the leave. Students may request a Leave of Absence form by contacting their academic advisor. Upon completion, forms may be sent to the Financial Aid Office by mail, fax or delivered in person. When completing the Leave of Absence form, students should identify the future class(es) from which they request to be withdrawn. As a general matter of policy, students may not use the leave of absence policy to request a withdrawal from classes that are in process or have already ended.
Once the Financial Aid Office has received the Leave of Absence form, the request will be processed and notification will be sent to, the student, Benedictine Central, Cohort Accounting Department and the student's academic advisor. Benedictine Central will withdraw the student from any future courses identified on the form.

If unforeseen, emergency circumstances prevent a student from providing a request for a leave of absence on or before the last date of class attendance as outlined above, the Financial Aid Office, at its discretion, may approve the LOA retroactively. If not approved, the student may submit a written, signed and dated request to his/her academic advisor with appropriate documentation that substantiates the unforeseen circumstance that prevented the student from providing a leave of absence request on or before the last day of attendance. Unforeseen circumstances may include medical and family emergencies, unexpected business travel, and natural disasters. The academic advisor will submit the student's request to the Cohort Appeals Committee for approval. If approved, the student will be granted a leave of absence retroactive to the student's last date of attendance, the student will be notified by Financial Aid and the student's academic record will be adjusted accordingly. Further, if the Cohort Appeals Committee approves the student's request, no additional fees will be imposed when the student retakes the course.

   
Length of Approved Leave
 

The Financial Aid Office may grant a qualifying student a leave of absence of up to 180 days in any 12-month period during which the student is considered on active status and no Title IV Return of Funds calculation is required. Time in excess of 180 days will not be approved.

As a matter of policy, the leave of absence period will be calculated from the student's last date of attendance. The count will be based on the number of days between the last date of attendance (LDA) and the re-entry date. The initial LDA is used when determining the start date for the 12-month period referred to above.

   
Request for Multiple Leaves of Absence
  The Financial Aid Office may grant multiple leaves at different times as long as all of the leaves added together do not exceed 180 days in a 12-month period. If students request a leave of absence that would exceed this time period, they will be contacted by the Financial Aid Office and advised that either the request is denied or the student will need to officially withdraw from the program. Students who withdraw from the cohort program may reapply for admission to the University at a later date.
   
Completion of Coursework Upon Return
  Title IV regulations indicate that upon the student's return from a leave of absence, the student can begin a new course. Therefore, Benedictine University extends to all students the ability to begin a new course within their academic plan.
   
LOA Returns Prior to the Scheduled End Date
 

Students, upon notification to their academic advisor, may return early from an approved leave of absence prior to the LOA end date as long as they are able to begin a new course within their program. The LOA will be shortened according to the student's return date and the 180-day limitation will be credited accordingly.

 
Failure to Return
  If a student does not return from an approved leave of absence on the expected return date, the student will be considered as withdrawn from the University and a Return of Title IV Funds calculation will be processed.
   
Return of Title IV Funds
 

Title IV funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws prior to completing 60% of the payment period, the student may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive.

If a recipient of Title IV grant or loan funds withdraws from the University after beginning attendance, the amount of Title IV grant or loan assistance earned by the student must be determined. If the amount disbursed to the student is greater than the amount the student earned, unearned funds must be returned. If the amount disbursed to the student is less than the amount the student earned, and for which the student is otherwise eligible, he or she is eligible to receive a post-withdrawal disbursement of the earned aid that was not received.

   
 
  • The amount of financial aid earned by the student is determined by calculating the number of days attended divided by the number of days in the payment period.
  • Institutional breaks of five or more consecutive days, excluding LOA's, are excluded from the calculation for purposes of determining the amount of Title IV Aid earned by the student.
  • Unearned aid percentage is calculated by subtracting the earned aid percentage from 100%.
  • Institutional charges include tuition and school contracted room and board charges.
   
  The procedures followed when a Title IV recipient withdraws from school or requires an LOA that exceeds Federal requirements are:
 
  • Return of Title IV funds is calculated
  • Lender is notified of student's status change
  • Post-Withdrawal Disbursements are identified (if applicable)
  • Excess funds earned are offered to student (if applicable)
  • Refunds and balance due are identified (funds must be returned no later than 30 days from the date Benedictine University determined the student withdrew).
  • Exit Interview is conducted (by mail if necessary)
  • Refunds are applied according to the order of Return of Title IV Funds:
   
  1. Unsubsidized Stafford
  2. Subsidized Stafford
  3. Federal Perkins Loans
  4. Federal PLUS/Grad PLUS

 

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The information contained on this page is from the 2009-2010 Graduate Catalog and is valid until August 1, 2010.

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