Donating Materials
Lake St. Benedict

 "Canoe race on Lake St. Benedict," c. 1980 

The Benedictine University Archives actively collects institutional records and accepts donations of personal papers. If you're interested in donating a collection or have questions or concerns about discarding materials from your office, contact us or complete our online submission form.

Personal Papers

The University Archives welcomes donations from faculty, alumni, and community members. Of particular interest are the personal papers of faculty, administrators, and alumni including photographs, scrapbooks, programs, publications, and other materials that document one’s time at the school. Please contact us to discuss transferring these materials to the Archives.

Transferring College Records

As the official repository of University records, the University Archives actively collects materials documenting the history of Benedictine University. If your office, department, or organization has records to transfer, please contact us to discuss your donation.

We're interested in receiving all materials that are of legal, fiscal, administrative, and historical value to the school. For more information, refer to the University records management policy. Here are some examples of materials that tend to encompass these values:

  • Committee, task force, and departmental meeting minutes and reports
  • Correspondence and memoranda
  • Personal papers of alumni, faculty, and administrators
  • Scrapbooks
  • Annual reports
  • Architectural drawings of campus buildings
  • Departmental histories
  • Policies, guidelines, reports, and procedures
  • Employee (faculty, staff, and administrator) handbooks, manuals, and policies
  • Accreditation reports
  • Student guidelines and policies
  • Subject files
  • Constitutions and by-laws, minutes and proceedings, lists of officers of the college’s corporate bodies
  • General administrative records, especially those from the offices of the President, Vice Presidents, and Registrar. These records include correspondence, meeting minutes (especially for committees no longer in existence or for projects that have been completed), written reports, self-studies/accreditation visits, transcripts of deceased students, and subject files at least five years old and not longer needed for reference.
  • Publications, meeting minutes, correspondence, photographs, etc. of the student body, its government, various student organizations, societies and clubs, and alumni groups
  • Publications by and about Concordia College (e. g., programs, brochures, clippings from local newspapers, newsletters, etc.)
  • Biographical information on administrators, faculty, staff, and alumni of the college.
  • Oral history interviews with their transcriptions
  • Photographs, slides, films, audio and video recordings, and emerging electronic media that are identified, dated, and produced by or related to the school
  • Artifacts and memorabilia related to the school’s history and of a manageable physical size and condition
Archives

BENEDICTINE UNIVERSITY

Kindlon Hall 029
Open by appointment

Email: archives@ben.edu
Phone: (630) 829-6064

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