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Policies

Research Visits

In order to protect our materials, we ask researchers to follow these rules:

  • You must register with the Archives & Special Collections librarian when you enter the reading room and provide a valid Benedictine ID, U.S. driver's license or state ID, or passport.
  • Please enjoy your food and drinks in the other areas of the library before or after your visit. No food and drinks permitted in the reading room because they can damage materials.
  • Please leave all coats and bags, including laptop cases, with the librarian. Only appropriate research tools (notebooks, pencils, laptop computers, digital cameras) may be brought into the room.
  • Be gentle with materials and keep documents in the order in which you find them.
  • Do not mark any materials and use only pencils for taking written notes.
  • Copying will be done by archives staff unless permission is given by the archivist. Due to the fragility of some materials, the archivist reserves the right to refuse copy requests.
  • Please check with the archivist before taking photos or scanning material. Some materials may have restrictions on their use.
  • If you plan to use an image or excerpt in a print or Web publication (including research papers, articles, and blogs or other social media), you must contact the librarian.

Duplication Requests

Copying, Scanning, and Photographing Items

In most cases, you are able to take a personal digital photo of paper and photographic items. Please check with the librarian before doing so since some materials have legal restrictions on their use. In many cases, we can help you make a scan or copy of an item. Because materials are fragile and because we have a small staff, there some limitations.

  • Copying and scanning must be done by a library staff member. We do not loan materials out for this purpose;
  • Because of the staff time and equipment involved, we charge for copying and scanning requests that . Copies cost 0.10 per page. Scans cost 5.00 per scanned item. Materials are scanned at 800dpi resolution and are delivered as a .jpg or .tiff by email or CD.
  • We reserve the right to decline any duplication or photocopying request in whole or in part;
  • We fill duplication requests are filled in the order received;
  • We fill orders as quickly as we can based on staff availability and other orders received; we regret that we cannot always guarantee filling of rush orders by specific dates;
  • Some items may not be available for duplication in accordance with U.S. Copyright Law (title 17, U.S. Code) or due to donor restrictions. Staff will help you determine how best to work with these items.
  • Some items are in formats for which we do not have the required technology to make duplicates (e.g., reel-to-reel audio, 8mm & 16mm film, U-matic, etc.).
  • Some audio-visual recordings are available for duplication; fees will vary depending on the item.

Publishing and Releasing of Media

  • You must request permission from the Archives & Special Collections librarian to publish or to release media created employing the contents of Archives and Special Collections materials. This includes but is not limited to use of photographs, images, and excerpts in articles, papers, Websites, blogs, and social media.
  • Whenever possible, we grant one-time publication and media production rights to applicants. In granting single-work permission to publish or to produce media,
  • Benedictine University does not surrender its own right to publish or to release media created from materials in its collections or to grant permission to others to publish them.
  • If single-work, one-time permission to publish or to release media is granted, you must indicate the location of the cited material in the published work. Refer to our Citing Archives Materials page for guidelines.
  • Please donate a copy of all publications or media works that rely heavily on the collections of the Benedictine University Archives to the Library upon publication or release.
  • Benedictine University does not assume responsibility for infringement of copyright in the material held by others.

Archives
BENEDICTINE UNIVERSITY

Kindlon Hall - Lower Level
M, W-F - 9:00 a.m. - 3:00 p.m.
Tues. - By appointment

Email: archives@ben.edu
Phone: (630) 829-6064

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