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RefWorks logoExport-import instructions for specific databases

The table below lists the export & import instructions for a number of the databases to which Benedictine subscribes. If you do not see a database listed, use the instructions for "All databases not explicitly listed above."

Many databases are now adding RefWorks-compatible features, so if you do not see a database listed, it is possible RefWorks capabilities may be coming soon. In the meantime, use the instructions for "All databases not explicitly listed above."

Please contact the Reference Desk at (630) 829-6057 | email libref@ben.edu if you have questions on export & import instructions.

Database provider/
Database name(s)
Export instructions
Import filter to use /
tips & notes
Annual Reviews
  1. Select citations to be exported by clicking the checkbox next to the citation.
  2. Click on "Download to Citation Manager."
  3. Choose whether to download citations only, or citations & abstracts.
  4. Under "File Format" select "MEDLARS."
  5. Leave "Enable quick import into citation manager" CHECKED.
  6. Click "Download chapter metadata."
  7. When prompted, enter a name for the file and where to save it. Be sure to leave the file type as“.txt”  before clicking “Save.”

 

Import filter/Data Source: “NLM Gateway (Export/MEDLARS format)”

Database: select “MEDLINE/PubMed”
EBSCOhost
(includes Academic Search Premier, ATLA Relgion Database, Business Source Elite, CINAHL, Clinical Pharmacology, ERIC, Health Source (both Consumer & Nursing/Academic), MAS Ultra, Military & Govt. Collection, Newspaper Source, Primary Search, Professional Development Collection, psycINFO/psycArticles, Regional Business News)
  1. Log in to RefWorks BEFORE beginning your EBSCOhost session.
  2. Select citations to be exported by clicking “Add to Folder.”
  3. When finished selecting citations, the folder icon at the top should now say "Folder has items."
  4. Click on "Folder has items."
  5. Click “Save to Disk.”
  6. Click the “Bibliographic Manager” tab.
  7. Click "Direct Export to RefWorks."
  8. Un-check “Empty folder after saving” (so you won’t lose everything if something goes wrong with the export).
  9. Click “Save.”

Import filter/Data Source:
Not needed (EBSCOhost handles the formatting automatically)

Emerald

NOTE: You must first create a user account on the Emerald site to be able to export records into RefWorks. Click "My Profile" in the left hand column to log in to an existing My Profile account, or create a new account.

  1. Log in to your "My Profile" account within Emerald.
  2. Click "Marked List."
  3. If you have not created a Marked List before, click on "Create new" to create a list. Otherwise select a Marked List to use from those displayed.
  4. Click "Search & browse" in the left hand column and perform your search.
  5. From the display of records, click in the "Marked List" checkbox next to each record to select it to be added to your Marked List.
  6. Click "Add to My List" icon in the upper right hand corner of the display. NOTE: if your results span multiple pages, select and add all items on the page to your Marked List before proceeding to the next page.
  7. When finished selecting records, click "Marked List" in the left hand column.
  8. In the checkboxes in the right hand column, select the items from your Marked List that you wish to export to RefWorks.
  9. Click "Download (ASCII)."
  10. On the Web page that displays, click “File” on the browser menu. Choose “Save As” then enter a name for the file and where to save it. Be sure to change the file type to “.txt”  before clicking “Save.”

Import filter/Data Source: “Emerald”

Database: select “All databases”
FirstSearch
(includes ABI / INFORM, ArticleFirst, ECO, GPO Monthly Catalog, Health & Wellness Information, MEDLINE, PapersFirst, Periodical Abstracts, Proceedings, Wilson Select Plus, World Almanacs, WorldCat)
  1. Log in to RefWorks BEFORE beginning your FirstSearch session.
  2. Select citations to be imported by clicking the checkbox next to each title.
  3. Click “Export” button.
  4. Indicate which records to be exported, and select "RefWorks." Click "Export."
  5. A new RefWorks window will open, confirming the number of records that were imported.

If the above does not work, try:

  1. Select citations to be imported by clicking in the checkbox next to each (on “List of Records” page) or the “Mark” checkbox (on individual records).
  2. When finished selecting items, click “Marked records.”
  3. Click “Detailed” to display records in Detailed format.
  4. Click “File” on the browser menu. Choose “Save As” then enter a name for the file and where to save it. Be sure to change the file type to “.txt”  before clicking “Save.”

 

Import filter/Data Source: not needed. The Export within FirstSearch handles the import automatically.

 
Google Scholar

You must set up this capability in Google Scholar BEFORE starting your export to RefWorks. To do so:

  1. From the Google Scholar search page, click on "Scholar Preferences."
  2. Scroll down to "Bibliography Manager."
  3. Select "Show Links to Import Citations into" and select RefWorks from the dropdown menu.
  4. Click "Save Preferences."

To export to RefWorks:

  1. From your Google Scholar results, click on the link beneath the desired reference labeled "Import into RefWorks."
  2. The login screen for RefWorks will appear. Log into your RefWorks account.
  3. Once you log in, the reference you selected will be loaded into RefWorks in "Edit" view. Edit the data as needed, then click "Save Reference."
  4. The reference will be saved to your "Last Imported" folder.
Import filter/Data Source: not needed. The Export within Google Scholar handles the import automatically.
I-SHARE
(includes Benedictine University’s catalog, the combined “Universal Catalog” of all 65 I-SHARE institutions, and the individual catalogs of I-SHARE institutions)

To import multiple citations:

  1. Select citations to be imported by placing a checkmark in the box to the left of each title on the “Results” page (if there is more than one page of results, be sure to click the “Retain Selections” button before moving to the next page).
  2. When finished, scroll to the bottom of the current page to the "Print or Email" section.
  3. Under “Which records?” identify which records to include ("All this page" or "Selected, all pages").
  4. Under "Select format" select "EndNote Citation" then click "Print/Save."
  5. On the page that displays, click “File” on the browser menu. Choose “Save As” then enter a name for the file and where to save it. Be sure to change the file type to “.txt”  before clicking “Save.”

To export a single citation from the "Full view" (single record) screen:

  1. Scroll to the bottom of the page to “Print or Email."
  2. Under "Select Download Format" choose “EndNote citation,” then click "Print/Save."
  3. On the page that displays, click “File” on the browser menu. Choose “Save As” then enter a name for the file and where to save it. Be sure to change the file type to “.txt”  before clicking “Save.”

 

 

Import filter/Data Source: “Endeavor Voyager”

Database: select “University of Wisconsin-Madison (full  format)”
JSTOR
  1. DO NOT log in to RefWorks before beginning your JSTOR session. If you're already logged in to RefWorks, log out.*
  2. Click “Save Citation” (either on individual records or "Save Citations for Whole Page").
  3. Click “View Saved Citations.”
  4. Under Export Options choose "Directly Export Citations into RefWorks."
  5. A new window will open to the RefWorks login window. Log in to your RefWorks account.
  6. Once you log in, your citations will be imported.
* Note: once you have successfully exported at least one reference to JSTOR, you can leave RefWorks open in a second browser window to continue to export more references. It's only during the first export where you cannot already be logged in to RefWorks when exporting from JSTOR.

Import filter/Data Source: not needed. The Export within JSTOR handles the import automatically.
LexisNexis
  1. It is not necessary to log in to RefWorks before beginning your LexisNexis session.
  2. Click the “Export Bibliographic References” icon.
  3. A new window will open prompting which records you would like to save. Identify them appropriately and click "Export". Note: if pop-up blocker is turned on you may have to turn it off or accept pop-ups from the site temporarily.
  4. A new window will open to the RefWorks login window. Log in to your RefWorks account.
  5. Once you log in, your citations will be imported.

Import filter/Data Source: not needed. The Export within LexisNexis handles the import automatically.
MEDLINE (PubMed)
Note: for Medline via FirstSearch, use FirstSearch instructions (above)
  1. Select articles to be exported by clicking on the checkbox next to each.
  2. In the PubMed search results screen, click the dropdown box labeled "Display" at the top of the screen and change the display format to "MEDLINE."
  3. From the "Send to" dropdown box, select "File," then click the "Save" button to save the results to your PC. Be sure to change the file type to “.txt” before clicking "Save."

Import filter/Data Source: “NLM PubMed"

Database: select “PubMed”
Proquest (includes Chicago Tribune, Ethnic Newswatch, Dissertation Abstracts and the Wall Street Journal)
  1. Log in to RefWorks BEFORE beginning your session.
  2. Select citations to be imported by clicking the checkbox next to each title
  3. Click "Export" at the top of the screen.
  4. Click "Export directly to RefWorks."

Import filter/Data Source:
Not needed (Proquest handles the formatting automatically)

Science Direct
  1. Select citations to be imported by clicking in the checkbox next to each title.
  2. Click “Export Citations” button.
  3. Select which citations to export (all, or those you selected).
  4. Select whether to export just citations or citations + abstracts.
  5. Select “RefWorks Direct Export” as format.
  6. Click “Export.”
  7. Log into RefWorks. (Note: the login window may not pop to the top.)
  8. After you log in, your citations will be exported.

Import filter/Data Source: “Science Direct (RIS format)”

Database: select “<multiple databases>”
Synergy
  1. Select citations to be exported by clicking the "highlight" box next to each citation (found in the lower right hand corner).
  2. Scroll to top of page. Click "Download all higlighted abstracts to Reference Manager."
  3. Select whether to export citations only, or citations and abstracts.
  4. Under "Format" choose "Reference Manager."
  5. Leave the "Direct Import" box CHECKED.
  6. Click "Download References."
  7. When prompted to save the file enter a name for the file and where to save it. Do not change the file extension of “.ris” to the name of the file before clicking “Save.”

Import filter/Data Source: “RIS format”

Database: "RIS format"
All databases
not explicitly listed above		 It may be helpful to export your selected citations into a text file (if this option is offered), even though they cannot be directly imported into RefWorks. This option will usually format the records in such a way as to make it easier to copy and paste the information into RefWorks. Click “New Reference” and either type (or copy and paste) the information into RefWorks





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