To All Benedictine Students,
Your grades, which are posted on your transcript, are a direct result of the registration actions you take each semester. The registration processing (adds/drops/swaps) at Benedictine is based on Academic Calendar policy. Please pay close attention to all registration deadlines. For instance, if you drop a course after the "End of Add/Drop Period for SEM classes," a "W" (Withdrawal) is posted to your transcript to reflect that drop date. The academic history on a transcript must remain accurate and will not be adjusted once posted.
Whenever you complete any registration adjustments, always review your class schedule to make sure your on-line processing is accurately done. If not, the transcript grades will reflect registration errors. For example, you may attempt to drop a course. If not successfully dropped, your name will remain on the instructor's Class Roster, and he/she is required to post an "F" grade for non-participation in the course. If you are not successfully registered for a class even though you attended class sessions, your name will not be on the instructor's Grade Roster and he/she will not be able to submit a grade. The instructor should not allow you to remain in a class unless you are officially registered and your name appears on the Class Roster.
If you have questions regarding registration policies or procedures, please contact any Registrar's Office staff member. They will be glad to assist you to complete accurate course registration.
If a course is listed as variable credit, you may register for the amount of credit in the designated range.
M T W R F SA SU — Indicates the day of the week
Three credit-hour courses usually meet for two-and-a-half hours (excluding breaks) if once a week, for one-and-a-quarter hours if twice a week, and for 50 minutes if three times a week. Benedictine University reserves the right to close or cancel courses if they are over- or under-enrolled. The University also reserves the right to change course meeting days or times, instructor or room locations.
The Audit (AUD) grade designation indicates that a student has registered for a course and was eligible to attend class sessions. Auditing a course does not necessarily reflect participation, nor does it indicate anything regarding completion of assignments. Auditors are entitled to participate in class activities to the extent the instructor permits. Audit registration requires the approval of the instructor. A student may not change from credit to audit or audit to credit after the end of the add/drop period. If a course has stated enrollment limits, students taking the course for credit will be enrolled before students auditing the course. Lab courses may not be taken as an audit. When an AUD grade designation is posted on the transcript, it cannot be changed to a letter grade. Audited courses are not available for later credit or proficiency by examination.
NOTE: Students receive no credit for audited courses and no entry is made on permanent transcripts. Students may change to or from audit only during the first week of class. The tuition rate per hour is one-half the full tuition rate. Students may not seek credit for an audit course by later examination. Lab courses may not be audited.
Consent/approval is granted by a permission number (PIN). This PIN is available only through the instructor/department.
*This policy does not apply to classes in the Moser College of Adult and Professional Studies.
For courses taken at Benedictine University, undergraduate students – both degree-seeking and Students-At-Large (SAL) – may repeat a course in which they received grades of "W," "D" or "F" no more than two times. Students may not repeat any course in which they receive a grade of "C" or better. When a course is repeated for credit, the earlier earned grade remains on the student's permanent record and will appear on all transcripts. Only the last enrollment and earned grade will be used in computing the cumulative grade point average and awarding of credit. If a student wishes to repeat a course originally taken at Benedictine University and in which an earned grade was received, the repeat must be a course at Benedictine University. A repeat may not be by independent study or by study at another institution. The Academic Standing Committee may provide exceptions to this policy. An earned grade is a grade of "A," "B," "C," "D" and "F."
Students who have graduated may not repeat a course for credit in which they previously earned a grade of "A," "B," "C" or "D." A student who has graduated may only audit a course in which they previously earned credit.
If you wish to work toward a degree on either a full- or part-time basis, you should contact the Enrollment Center at (630) 829-6300 as soon as possible. Upon admission you will be assigned an academic advisor with whom you meet for advising and registration.
The graduation requirements you must meet are those in effect at the time of your admission to degree status, which may be different from those in effect if you registered for classes as a Student-At-Large (SAL).
A Student-At-Large (SAL) is one who wishes to take courses for one's own enrichment or enjoyment or while on leave from another college and who is not seeking a degree from Benedictine University. A new SAL should contact the Advising Center at (630) 829-1120.
A SAL is not required to submit transcripts. Should you later decide to work toward a Benedictine University degree, your SAL courses may satisfy some of our graduation requirements. However, they ordinarily do not satisfy our residency requirement for earning a degree at Benedictine University. Regardless of status, all courses taken for credit appear on your transcript. It is the responsibility of the visiting student to verify that chosen courses will be accepted by his/her home institution.
SAL status is not available to students denied regular admission to Benedictine University or whom Benedictine University has already dropped for poor scholarship. SAL students are not eligible for financial aid.
MyBenU (www.ben.edu/mybenu) is Benedictine University's online student information system. In addition to other features, students can use MyBenU to self-register for classes. MyBenU can be found from the BenUConnect link on the University website. The following guidelines apply to registration using MyBenU:
MyBenU is Benedictine University's online student information system. You can also use MyBenU to add and drop classes; view and print unofficial transcripts; view any financial/health holds; make a payment; view your financial aid account; search for assigned advisors; and verify demographic information. More functions will be available in the future.
Traditional undergraduate, adult accelerated undergraduate, graduate, new freshmen and transfer students may all register through MyBenU.
Yes. All you need is a user name, password and your pertinent registration information such as department, course number, course title, credit, day and time.
The Office of the Registrar will be available to assist undergraduate students Monday-Friday from 8:30 a.m.-5:00 p.m. in Krasa 030 or by calling (630) 829-6349. Enrollment Services can assist graduate student registration Monday - Friday 8:30 a.m.-5:00 p.m. in Krasa 030 or by calling (630) 829-6535. If you are receiving an error message, please refer to the error glossary prior to seeking assistance.
No. The computer will not permit you to register early, but you may register anytime after your assigned time.
Yes. All traditional undergraduate students must meet with their advisor prior to each new registration. Your advisor will enter an electronic signature into MyBenU that will allow you to register. You will not be able to register using MyBenU without your advisor's electronic signature.
If you are having trouble accessing the system, you may call the Information Technology Helpdesk at (630) 829-6684. Please have your student ID number handy. MyBenU will not allow you to register if there are financial or health holds on your account or if you have not seen your advisor. If you have questions about possible holds on your account, check MyBenU. If you still are having trouble, please contact Enrollment Services at (630) 829-6535 prior to your registration date.
Yes. MyBenU is available on-campus via the Internet at www.ben.edu/mybenu. BenUConnect should be used for students attempting to access MyBenU from off-campus.
Located on the University's website at www.ben.edu/catalogs, the Undergraduate Catalog serves as the paramount document for all graduation and major program requirements. Students are strongly encouraged to read and become familiar with the catalog tied to the year of their admittance to the University. Critical items include:
Checklists for all academic majors (including concentrations and teaching certification information) are available through the Major Sheets/Checklists page. These checklists are linked to the Catalog in place at the time of the student's admittance to the University and can be used to track academic progress toward graduation.
MyBenU is the University's self-service information and registration system and is located at www.ben.edu/mybenu. Students have access to MyBenU using their student technology log-in. MyBenU can be used for self-registration, to add/drop classes, view and print unofficial transcripts, view financial and health holds, make a payment and verify demographic information.
The academic major sheets (www.ben.edu/MajorSheets) include information about the academic discipline as well as information about occupations related to the field of study. In addition, the major sheets include recommended four-year schedules of courses to guide students through the course selection process. However, the sheets should not be used as a substitute for working with an advisor.
Please note that students must be accepted in a degree-seeking program and enrolled for a minimum of six hours per semester to receive financial assistance. To apply for financial aid complete and submit a Free Application for Federal Student Aid (FAFSA). Apply online at www.fafsa.ed.gov. Benedictine's federal school code is 001767.
Students who withdraw after the first week of the term will receive a "W" on both the grade report and the transcript. Students may withdraw from a course before completion of 80 percent of the course. Students who do not withdraw properly will receive the letter grade of "F."
Student refund checks are printed by an outside provider, Ceridian.
During fall and spring semesters, you may add or drop a course by the final day of the first week of the term. Traditional freshmen, new transfer students and students on academic probation need their advisor's approval but other students do not. If you drop a course after the first full week, you will receive a "W" on your transcript. Dropping and adding classes after the first full week may result in overload tuition fees and additional finance processing fees. You can withdraw from a class before completion of 80 percent of the class. The last day to drop a 15-week course is listed in the Academic Calendar. From the Benedictine University Web page, select the Academic Calendar link, and then choose the Traditional Undergraduate Semester Programs for this calendar date.
Advisors are assigned to all students to help with academic choices and requirements, and should be seen during each registration period. Most departments offer a choice of advisors. See your Department Chair if you wish to change your advisor. Students must obtain an advisor's approval to register for courses.
Grade changes are permitted only for clerical errors. Once the instructor has submitted a final grade, a final exam may not be retaken or paper rewritten, etc. If you have a question about your grades, please contact the instructor for a review of the exam. For best results, you should contact your instructor as soon as possible. Grade appeal procedures are listed in the Student Handbook.
Early warning notices are to warn the student of poor performance. They are usually issued when a student remains on a class list without attendance or stops attending without reason; the student has failed to turn in assignments; a "D" or "F" is issued on a major test or assignment; or whenever else the instructor thinks it is advisable. Check the remarks section to identify the problem and the recommended action.
Please pay close attention to common exams, which will be announced in classes.
Tuition is incurred at the time of registration. Payment in full or payment arrangements are due within seven calendar days of the start of the semester.
Official final grades are available to students via MyBenU.
Incompletes are issued sparingly after initiation by a student having at least a "C" in the course, who is not on academic probation, and who has a clearly defined program for completion with dates noted on the form. They must be approved by the instructor, the department chair and the registrar, and be arranged before the final exam. If the course is not completed within 180 days from the end of the semester, the grade automatically becomes an "F."
A degree-seeking student may request a LOA for up to four consecutive semesters. Upon return, the student does not need to be readmitted and original graduation requirements remain the same. You are required to conduct an exit interview with an academic advisor in the Student Success Center. If you leave without LOA status and wish later to return, you must meet the graduation requirements in effect upon your return. LOA status is not available if you are on academic probation.
Benedictine University maintains an educational record for each student who is or has been enrolled. In accordance with the Family Educational Rights and Privacy Act of 1974, as amended, all student rights as covered by the Act are described in the Catalog under the Student Records and Disclosure section. Each of these rights is explained in the University's policy statement available at www.ben.edu/StudentAccounts. Current students may prohibit general disclosure of Directory Information by notifying the Registrar in writing (form on file) within 10 calendar days after the first scheduled class day of each term. It will be assumed that failure on the part of a student to request the withholding of Directory Information indicates the student's consent to disclosure.
In accordance with the Student Right-To-Know Act, effective July 1, 1993, graduation and completion rates are available from the Office of Institutional Research.
Once admitted to degree status, students should get prior approval before taking courses at another college during summer school, while on leave or at other times. If this process is not followed, the student risks problems associated with the course credit not transferring as intended and/or academic rules pertaining to graduation. For details, contact your advisor or The Office of the Registrar at (630)829-6349. Transfer Articulation Guides for many of the colleges are on the Web at www.ben.edu/TransferGuides. The transfer course approval form can be found here.