Student Accounts

The Student Accounts Office is responsible for the collection of tuition and fees not covered by Financial Aid. Invoices are mailed to the student’s home address at the beginning of each term, session or module. Students are responsible for making payment arrangements with the Student Accounts Office before the first day of class. Payment plans are available for students and can be arranged by speaking with a Student Accounts Manager.

Students with account balances are sent monthly statements to their homes. Students are able to register for upcoming terms, sessions or modules only when their balances are paid off or satisfactory payment arrangements have been made with the

Financial Policy

BenedictineUniversityatSpringfieldis a non-profit corporation. The annual income from a student’s fees covers only a portion of the cost of his or her education. Therefore, to meet its educational objective, and in fairness to all students, the University must insist on the following regulation: Payments or financial arrangements must be made prior to the first day of each term, session or module.

Tuition and Fees

Upon registration, students are considered financially responsible for all tuition and fees. A Summarized Student Statement is generated the 15th of each month. This statement reflects only that activity which has taken place on the student account in the last billing cycle.

Tuition and fees are available online.

Independent Study Charges

Students taking Independent Study courses will be billed above and beyond any package tuition rate. The rate per hour will depend on the classification of the course.

Payment Options
  1. Payment in Full – Benedictine University at Springfield accepts the following methods of payment. Cash, Personal Checks, Money Orders,Visa, MasterCard, Discover
  2. Traditional Student Installment Plan – This installment plan requires a 25% down payment by the first day of the term. Three additional payments of 25% are due each month thereafter. A Payment Plan Form must be filed with the Student Accounts Office. If financial aid will be paying a portion of the balance, arrangements to pay the remainder must be made in the same manner.
  3. Adult Accelerated Programs Installment Plan – This installment plan allows the total balance to be split into two payments; the first payment is due on the first day of the session and the second payment is due on the Monday of the fifth week. A Payment Plan Form must be filed with the Student Accounts Office for each session. If financial aid will be paying a portion of the balance, arrangements to pay the remainder must be made in the same manner.
  4. Employer Tuition Payment Plan – If the student’s employer sponsors a tuition reimbursement program, the employer’s portion of the payment is deferred for thirty days after the end of the academic period. The remaining balance must be paid in full or other payment arrangements made, before the start of the academic period. An Employer Tuition Payment Form and your employer’s reimbursement policy must be filed with the Student Accounts Office at the beginning of each academic term, session or module.
  5. International Students - Must remit full payment of tuition, fees and housing before an I-20 will be certified

A new payment plan form must be filled out prior to each session, term or module. Failure to make payment arrangements before the second week of the term, session or module will result in a $100 late fee.

Delinquency and Default

Students who become delinquent on payments may be withdrawn from all courses during the academic period. In addition, students who owe a debt to the University will not be allowed to register for additional courses, receive grades, transcripts, diplomas or checks of credit for book returns. Debts that become past due will be assessed a $100 fee. Debts that become 30 days past due are in default and remitted to a collection agency.

In the event of default in any amount due, and if the account is placed in the hands of an agency or attorney for collection or legal action, the student agrees to pay an additional charge equal to the cost of collection including agency and attorney fees and court costs.

If a student is expelled or suspended from the University; the student is still held financially liable for all debt owed to the University.

Credit Balances

Credit balances that result from financial aid funds are processed after the student’s attendance is confirmed, the financial aid funds are received and all institutional charges are satisfied. The Student Accounts Office will issue a check for the excess funds to the student. If the student receives a credit balance check and subsequently ceases class attendance, they will be subject to the Return of Title IV Funds Policy and must return and/or repay any unearned portions of financial aid that they received toward their educational expense.

Withdrawal and Tuition Refunds

Students are considered financially responsible for all institutional charges. It is also the responsibility of students to officially withdraw by completing the appropriate form, with approvals, and returning the completed form to the Registrar’s Office, located in Dawson Hall. Failure to attend class DOES NOT constitute official withdrawal and DOES NOT neither remove financial or academic responsibility nor qualifies students for refunds. Students must follow the official withdrawal procedure to be eligible for a tuition refund. The official withdrawal procedure states that students must notify their Advisor or the Director of Advising and the Registration Office of their plans to withdraw either in writing or in person. In both cases; the student must complete, sign and turn in a Change of Study Form to the Registrar’s Office. The Change of Study Forms can be located in the Director of Advising Office, Registrar’s Office, and the Student Accounts Office.

Students receiving financial aid are subject to the Title IV Return of Funds Policy and may owe the University for unearned portions of federal aid due to their withdrawal. Therefore, written notification of withdrawal must be given to the Director of Financial Aid and the Registrar.

Institutional Refund Policies

Tuition Refund Policy for Traditional Programs
  • Student may drop from a course up to 7 calendar days after the first class meeting for a full refund.
  • Student may drop from a course 8 - 14 calendar days after the first class meeting for a 75% refund.
  • Students dropping from a course 15 - 21 calendar days after the first class meeting will receive a 50% refund.
  • Student dropping from a course 22 calendar days or more after the first class meeting will receive no refund.
  • Courses that have a condensed meeting schedule will have no refund available after the first class meeting.
  • All drops must be done through the Springfield Campus Advising Office.
    • Notifying the instructor that you want to drop a course does not officially withdraw a student from a course.
    • Non-attendance in a course will not constitute a drop.
    • Students who do not officially drop a course will be financially responsible for the entire cost of the course.
    • Students who are expelled or suspended from the University during the course of an academic term are responsible for all financial obligations.
  • Traditional undergraduate students enrolled with full time tuition (12-18 hours) who make schedule changes during the add/drop period will receive a tuition adjustment only if their hours change to a different tuition category (part time tuition is assessed for schedules with less than 12 hours; overload fees are assessed for schedules with more than 18 attempted hours.)
  • Recipients of Federal financial aid who officially withdraw from the university will be subject to Federal Title IV refund guidelines. Dropping a course or withdrawing from the program may result in a portion or all of your aid being returned back to the lender or grant source. This may cause your account to have a debit balance with the university which must be repaid.

Summer Term

  • Student may drop from a course up to 3 calendar days after the first class meeting for a full refund.
  • Student may drop from a course 4 - 6 calendar days after the first class meeting for a 50% refund.
  • Students dropping from a course 7 calendar days or more after the first class meeting will receive no refund
  • Courses that have a condensed meeting schedule will have no refund available after the first class meeting.

Note: The University reserves the right to change its tuition rate and fees without further notice. In addition, policies and procedures may change at any time.

Adult Accelerated Bachelors Degree Cohort Programs

Tuition in the Adult Accelerated Bachelors Degree Cohort Programs will have no refund available after the first class meeting.

Masters Degree Programs

Students withdrawing from a Masters Degree Programs will have no refund available after the first class meeting.