Springfield Campus

2015 - 2016 Student Handbook

updated September 21, 2015

The Benedictine University Student Handbook provides community and individual expectations. Various offices and departments will also supply guidelines. A failure to abide by your Responsibilities and any University Policies and Procedures will be resolved through the Student Life Conduct Process. The Handbook explains the process as an educational tool to maintain a safe environment and instilling responsibility of the individual.

In addition to the Student Handbook, the Academic Catalog and website provides a valuable resource to guide you through your student life at Benedictine University. The University reserves the right to implement changes at any time. All changes are applicable to all students when and as announced. Reasonable attempts to communicate changes will be made and proposed changes to policies and procedures can be submitted to the Campus Administrator.





Benedictine University is accredited by the Higher Learning Commission and a member of the North Central Association. The institution holds membership in the Federation of Independent Illinois Colleges and Universities, has full recognition from the Illinois Board of Higher Education and is certified by the State Approving Agency for Veterans' Education.

The information and provisions in this handbook are not to be considered final, nor do they constitute a contract between the student and the Institution. The Institution reserves the right to change any procedures, provisions, or requirements contained herein at any time and as the institution deems necessary.

Benedictine University is an Affirmative Action and Equal Opportunity institution in programs, activities, services and employment regardless of race, color, religion, sex, age, sexual orientation, marital status, national or ethnic origin, disability or veteran status. 


Benedictine University dedicates itself to the education of undergraduate and graduate students from diverse ethnic, racial and religious backgrounds. As an academic community committed to liberal arts and professional education—distinguished and guided by its Roman Catholic tradition and Benedictine heritage—the University prepares its students for a lifetime as active, informed and responsible citizens and leaders in the world community.


Benedictine University is a Catholic University in the Benedictine Tradition that Provides a Values-Centered Liberal Arts Education Enriched by Our Excellence in Science.


Benedictine University at Springfield is grounded in the spirit of the founders who based their lives and work on St. Benedict's Rule for Monks, written in the early sixth century. The University continues to build its educational life and efforts on the same values that have aided all Benedictine men and women in living a fulfilled life: 

  • A search for God by oneself and with others
  • A tradition of hospitality
  • An appreciation for living and working in community
  • A concern of the development of each person
  • An emphasis on a life lived in balance
  • A dedication to responsible stewardship of all things
  • A commitment to academic excellence

Benedictine University at Springfield has its roots in the founding of Springfield Junior College (later to become Springfield College in Illinois) in 1929 by the Ursuline Sisters. The Ursuline Order dates back more than 470 years ago to Brescia, Italy where St. Angela Merici established a new kind of religious life for women who dedicated their lives to God and the service of others outside the monastic walls. This company, placed by St. Angela under the patronage of St. Ursula, spread throughout Europe and eventually the new world.

The Ursulines established a strong identity as educators and founded communities and schools throughout North America. Their schools reflected five centuries of Ursuline tradition expressed in a commitment to truth, respect for the uniqueness of each individual; providing programs that reflect the importance of the development of the whole person; recognizing the importance of every person's talents and gifts; a spirit of willing service and generous hospitality; and supporting every person's search for God and chosen faith tradition.

After serving the Springfield community as a two-year institution for nearly 75 years, Springfield College in Illinois partnered with Benedictine University in 2003 to bring Benedictine programs and services to the Springfield area. Benedictine University, founded in 1887 as St. Procopius College by the Benedictine monks of St. Procopius Abbey, is guided by its Roman Catholic tradition and Benedictine heritage that closely mirror the values of Springfield College's Ursuline founders. The partnership between Springfield College in Illinois and Benedictine University evolved and expanded, culminating in a decision in 2009 to establish Benedictine University at Springfield as a four-year institution offering a full range of academic programs. In 2014 the Board of Trustees voted to eliminate the Traditional Program and refocus the Springfield Campus to become an Adult Education Site for the National Moser Center for Adult Learning.


Benedictine University at Springfield is guided by the Roman Catholic intellectual tradition and the tenants of "Ex Corde Ecclesiae," the Apostolic Constitution on Catholic Universities.

The Roman Catholic intellectual tradition – which extends back to the age of the Fathers of the Church, the monasteries of the Middle Ages and the eventual rise of the universities – emphasizes the worth and dignity of each person; the solidarity of the human race and the social nature of human existence, which is oriented toward God and not limited to this life; the goodness of creation; and the interconnectedness of truth and the compatibility of faith and reason in the search for truth.

In fidelity to that tradition, the University is committed to investigating questions that address the ultimate purpose of life; to the dialogue between religious and secular cultures; and to the promotion of ecumenical, inter-religious and cross-cultural understanding. This type of education is designed to broaden and deepen a person's vision of reality, to help all understand the dignity and uniqueness of each human person and at the same time to place an emphasis upon the demands of freedom and social responsibility. Benedictine University encourages openness to all reality, acceptance of truth wherever it is found and the personal effort to integrate learning as a basis of wisdom for life.

The University also adheres to the guidelines set forth for Catholic Universities in "Ex Corde Ecclesiae". In this declaration, Pope John Paul II identified four characteristics that distinguish every Catholic university as Catholic: a Christian inspiration not only of individuals but of the university community; a continuing reflection in light of the Catholic faith upon the growing treasury of human knowledge to which the university seeks to contribute by its own research; fidelity to the Christian message as it comes to us through the Church; and an institutional commitment to the service of the people of God and of the human family in their pilgrimage to life eternal, the journey which gives meaning to life.


The Mission of the University is to prepare its students for a lifetime as active, informed and responsible citizens and leaders in the world community. We recognize students who share in this vision through student awards and recognition programs, including:

  • The Seeker Award – Presented to the graduate who best exemplifies the Benedictine Value of 'searching for God by oneself and with others'.
  • The Porter Award – This award is presented to the graduate who best exemplifies the Benedictine Value of 'hospitality'.
  • The Scholar Award – This award is presented to the graduate who best exemplifies the Benedictine Values of 'academic excellence' and the 'importance of the development of each person'.
  • The Cellarer Award – This award is presented to the graduate who best exemplifies the Benedictine Value of the 'importance of community' and 'responsible stewardship of all things'.
  • The Saint Benedict Award – This award is presented to the graduate who best exemplifies the Benedictine Value of 'a life lived in balance'.
  • The Procopian Award – The highest honor that Benedictine University bestows upon a graduating senior, the award is given for consistently outstanding curricular and extracurricular activities while attending the University. The award signifies scholarship and service exemplified by the student.

The University reserves the right to implement changes at any time. All changes are applicable to all students when and as announced. Benedictine University is both a Catholic and an academic community dedicated to the advancement of learning and committed to a philosophy of mutual tolerance and respect. Benedictine University is a community of people with distinct backgrounds: ethnic, racial, cultural and religious. We are also a community with a variety of roles: faculty, staff and student. Despite these differences, we are a community with a common interest in creating an environment which encourages the growth and development of all people. We understand that such an education consists of both classroom work and the full experience that university life can provide. To promote such a learning environment, the University provides a Statement of Responsibilities and a set of policies each student accepts while a member of the Benedictine community, which may be Lisle, Springfield, Mesa, Moser, Cohort or on-line. Current local, county ordinances and state law will apply to all community members.

The University attempts to establish a climate which encourages the assumption of responsibility by students for their individual and collective actions with minimum regulation. It shall be the responsibility of each student to comply with the appropriate standards of conduct and decorum befitting members of an educational community. The activities enumerated below constitute major violations of University rules, regulations, policies, and standards of conduct and shall be subject to disciplinary action. A student attending a University-sponsored function off campus is subject to the same standards of conduct as those expected on campus. Because Benedictine University is located within a community, any Benedictine University student who has been involved in violating civil or criminal laws also may be subject to University judicial proceedings. Violations of local, state or federal laws, or regulations on campus may also result in the filing of criminal charges.

We are encouraged to develop a sensitivity to and an awareness of your environment by formulating and accepting a personal code which is compatible with the code of the community of which you are a member; that is, the Benedictine Community. This means that you must analyze your motives, study your impulses, accept responsibility for your behavior and discover the freedom and limits of that freedom as a community member. When a student becomes a member of the Benedictine University community, that student agrees to abide by all University policies and to accept four responsibilities: to one's education, to self, to colleagues and community, and to the University. The following sections detail responsible activities and also list actions that are prohibited by University policy.

Statement of Responsibilities

You are encouraged to develop a sensitivity to and an awareness of your environment by formulating and accepting a personal code which is compatible with the code of the community of which you are a member; that is, the Benedictine Community. This means that you must analyze your motives, study your impulses, accept responsibility for your behavior and discover the freedom and limits of that freedom as a community member. When a student becomes a member of the Benedictine University community, that student agrees to abide by all University policies and to accept four responsibilities: to self, to colleagues and community, to the University and to one's education. The following sections detail responsible activities and also list actions that are prohibited by University policy.

I. Responsibility to One's Education

To ensure a comprehensive and authentic education, the student is responsible for planning his/her academic program and progress, and for evidencing academic performance with honesty and integrity. Intended learning cannot be evidenced if one misrepresents the work of others as his/her own. While the University encourages students to assist one another (e.g. tutoring; group projects), the student is accountable for work submitted to meet his/her requirements. Faculty members and advisors are available to assist the student in program planning and in academic achievement. The student has accountability for meeting course, degree and graduation requirements. Academic Policies and procedures related to academic courses and programs can be found in the respective Undergraduate Catalog and Graduate Catalog. The student uses and continues to follow the catalog which includes the academic year of the semester of degree entry.

II. Responsibility to Ourselves

To engage fully in the pursuit of an education, one must treat oneself with respect. This means many things, but such self-respect is fundamentally a commitment to personal integrity and individual wellness. Those who are committed to personal integrity show a willingness to be accountable for their own actions. They conduct themselves honestly, thoughtfully and consistently with the values of the community. In addition, they strive for comprehensive personal health. In doing so, they avoid practices which harm the body and the mind such as excessive consumption of alcohol or the recreational use of drugs. They endeavor to develop self-esteem and feel called to live in ways that exhibit leadership, ethics and values. All students will be required to pursue their academics to the best of their abilities (studying and attending classes).

All forms of dishonesty including cheating, plagiarism, knowingly furnishing false information to the institution and forgery, alterations or use of institutional documents or instruments of identification with the intent to defraud are prohibited.

  1. Alcohol is only permitted on University Property for University events provided that Federal, State and Local Laws are followed.  Any person found to be in violation of these laws will be subject to University action and action from Federal, State and Local authorities.
  2. Gambling is not permitted on University grounds or at official functions of student organizations.
  3. Possession, use or sale of controlled substances or drug paraphernalia is not permitted. Benedictine University has the obligation to uphold federal, state and local laws with regard to the possession and use of drugs by its students. The University will cooperate with legal authorities when necessary. Although students so involved are subject to University action, the University reserves the right to view each case of drug-related activity as an individual case, with the kind of drug and level of involvement as criteria for the action and role taken by the University in the case (see "Substance Abuse Policy").
  4. The University has instituted a fire safety action plan. Upon hearing a fire alarm, you must leave the building immediately—a civil citation may be issued up to $500 if you fail to do so. If you are in a classroom at the time, you must follow the instructions of your teacher.

III. Responsibility to Colleagues and Community

To allow others to engage fully in the pursuit of their own education, one must treat other members of the University community with respect. To do so involves a commitment not only to refrain from conduct that harms, but also to engage in the conduct that makes the community a better place for all to live and learn. Only the individual can accept the duty to act affirmatively. The University is committed to an environment that encourages such a duty, and it sets forth the following policies to guide conduct concerning classmates and other members of the community.

  1. Physical confrontation of and/or bodily harm to any person on University premises is prohibited. This includes physical conflict, lethal, and less-than-lethal use of weapons.
  2. Hazing of any person by a campus organization or another person is prohibited.
  3. Benedictine University prohibits conduct by an individual, organization or group affiliated with the University that is in violation of the Illinois Law on Hazing, or any hazing activity which threatens a person's rights of self-respect, which disrupts community life, or which encourages the violation of civil, state or federal law, or Benedictine University Policies and Procedures.
  4. Discriminatory harassment to any person on University premises or at University-sponsored functions is prohibited (See "Discriminatory Harassment Policy").
  5. Failure to comply with directions of University officials acting in performance of their duties is prohibited.
  6. Community members may not engage in conduct unbecoming of a Benedictine University student.

IV. Responsibility to the University

To assist the University in offering the finest education possible, one must treat the University campus and the University resources with respect. Such respect involves stewardship of community assets through responsible use, as well as refraining from damaging or misusing University facilities and resources. The following is prohibited: 

  1. Disruption of the University community or obstruction of teaching, research, administration, disciplinary proceedings or other institutional activities.
  2. Theft from or damage to University property or the property of a member of the University community.
  3. Acts of vandalism or malicious defacement of property, or the property of the University community, including tampering with telephones, the computer network/university's website and safety and/or fire equipment on campus.
  4. Unauthorized possession or use of campus keys, access cards or identification cards.
  5. Violation of published University regulations including those relating to entry and use of University facilities, and any other regulations, which may from time to time be enacted.
  6. Contempt of the judicial process or its authorities.
  7. Violation of local, state, or federal laws or regulations.
  8. Promotion of self-inflicted activities on the Internet, including harming others and underage drinking.
  9. Non-Payment of Student Accounts.



Academic Advisors serve as a source of academic information and support for new and returning traditional students. Academic advisors provide information about the university's curriculum, policies, procedures and expectations. This not only fosters academic success, but allows students the opportunity to become proactive in terms of their education. Students are assigned an academic advisor who will work with them throughout their academic career at Benedictine University.


The Benedictine University Library strives to provide the resources & services for all of your academic and research needs. Providing access to over 10,000 journals (in 120 databases), 200,000 books and eBooks, study space and helpful librarians 7 days a week, we are here to assist you in person and online.


The Benedictine University Campus Police Department works to provide resources that ensure a safe campus environment and improve the quality of life within the University Community. The department is staffed by state certified police officers, with the same authority as municipal police and county sheriffs, including the power of arrest, who provide a full range of safety and security services. University Police can assist with by providing escorts to vehicles, access to locked vehicles, battery jumps and other services.


All items found on campus should be reported to the Chief of Campus Police. Lost items will be held for a period of 30 days. After 30 days, these items may be discarded.


Student parking is available for students in the lot at the corner of Sixth and Keys Streets and at 7th and Keys. Parking is also available on the streets near campus however, Fifth and Sixth Streets are designated "Snow Emergency Routes," and cars may not be parked on them during declared snow emergencies. Handicapped parking is available throughout campus for those students who have an appropriate state-issued tag or license plate.

Should a student and/or employee want to leave their vehicle over break, they must contact Campus Police prior to the break to register their vehicle and receive instructions for parking. Should the driver fail to contact Campus Police, the vehicle will be considered abandoned and subject to towing.

Any vehicle which appears to be abandoned – flat tires, broken windows, and/or has not been moved in two weeks or more – will be considered abandoned. The University will contact the owner of the vehicle by phone or certified mail to inform the owner that their vehicle is on the 'abandoned car' list. If there is no response within two weeks, the vehicle will be turned over to the Sangamon County Zoning Office. This applies to vehicles with a parking permit. Those without a parking permit will automatically be turned over to the Sangamon County Zoning Office and will be subject to towing.


The Student Assistance Program (SAP) provides highly confidential and professional services to students who are experiencing personal problems. The goal of the SAP is to help students identify the nature of their problems and locate community resources that can assist in resolving them. The SAP can help students with family and relationship issues, alcohol and drug problems, stress management, adjustment issues, money problems and many more. Students can utilize the SAP services free by calling 744-2255. Counselors are available by phone 24 hours a day, or students can set up appointments between the hours of 8:00 am and 5:00 pm Monday through Friday.

  • Grants, scholarships and loans to help students with their educational expenses may be obtained through the student Financial Aid Office. Available to students are:
  • Illinois State Scholarships and Grants
  • Institutional Scholarships and Grants
  • Stafford Loans
  • Federal Work Study

Because much financial aid is granted on the basis of need, students must file a Financial Aid Form (FAFSA—Free Application for Federal State Aid). All students must reapply for financial aid each year. Financial aid includes merit-only awards and scholarships.


This department is responsible for the computing, networking, audio/visual and email needs of the campus. Computer labs provide students access to Windows-based computers and a variety of academic support software. Each PC connects to the campus-wide local area network and the world wide web.


A Benedictine University-provided email address (FirstName_LastName@ben.edu) is the official means of communication from University representatives to students. Students are responsible for all University communication sent to their Benedictine email address. It is expected that students check their email account regularly and respond accordingly.

Students may forward their Benedictine email to another email address (e.g., @gmail), however, the University is not liable for any problems that may result from forwarding this email to another account. 

Students should also follow Benedictine's Acceptable Use Policy, found at: http://www.ben.edu/information-technology/about/policies.cfm. 


The physical plant is responsible for grounds keeping, building maintenance, and housekeeping which includes repair, lock and key maintenance, painting, electrical support, routine cleaning, classroom cleaning, carpet cleaning, landscaping, tree maintenance, sidewalk and parking lot maintenance, snow removal and event set-ups.


The responsibility of the Registrar's Office is the compilation and maintenance of permanent academic records for each student enrolled at Benedictine University at Springfield — the courses taken, grades received, grade point averages, academic standing, and the evaluation of external credit.

The Registrar's Office is responsible for all academic records including input of final grades, evaluation of external credit (including military, CLEP and AP exams), certification of degrees, enrollment certification for loan agencies, insurance companies, etc. (including Good Student Discount certifications), processing transcript requests and updating student information.


If your permanent (home) address changes at any time during your enrollment, it is essential that you notify the Registrar's Office (D111) personally and fill out the appropriate form. You may also email the Registrar's Office with your updated information. Please make every effort to keep us informed of your current mailing address and telephone. Following your graduation, please inform the Advancement Office of all address changes so you will receive the alumni newsletter.


The University is committed to complying with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act. We strive to provide individuals with disabilities reasonable accommodations to participate in educational programs, activities and services. Students with a documented permanent or temporary disability requiring accommodations should contact Disability Services as early in the semester as possible. Accommodations are based on each individual's documentation and circumstances. Some of the more common services granted are: extended testing time; separate and quiet testing space; note taking assistance. Disability Services works with students, faculty and other campus personnel in a cooperative and confidential effort to find appropriate solutions to each individual's special needs.


The policies and procedures of academic and financial nature are also located in the academic catalog.


Students are members of the academic community and, as such, are guaranteed freedom of inquiry. The academic community in its teaching and scholarly life, is committed to a reverence for truth and a desire to search after it, to instilling the principles of critical thought and to maintain an atmosphere of reasoned discourse.


A student may appeal a final course grade only on the grounds that:

  1. The grade was assigned based on a miscalculation or clerical error;
  2. The grading standards for the course were not clearly articulated by the instructor in the syllabus, or the grade was assigned in a manner inconsistent with the articulated standards.

At all levels of review, the burden of demonstrating that a grade should be changed rests with the student. Grade appeals must be initiated within 60 calendar days after the end of the course term for which the grade in question was reported. If a student believes that the final grade is incorrect, the student should first contact the instructor to discuss how the final grade was determined. If this informal conversation does not resolve the situation to the student's satisfaction, the student can then file a formal, written grade appeal in the following sequence. It is recommended that students considering filing a formal appeal should first meet with their academic advisor and/or the the Campus Administrator so that they clearly understand the formal, written appeal process and associated deadlines.

  1. A student must appeal to his/her instructor via email (using campus email addresses only) and provide specific reasons why his/her grade is incorrect. The desired outcome of the appeal must be clearly stated and justified.
  2. The instructor should respond to the student via email within 10 business days and Cc the division chair or department director/coordinator on the email.
  3. If the student wishes, he/she may then appeal to the division chair or department director/coordinator via email within 10 business days of the instructor's response or within 10 days of the student's appeal to the instructor (whichever is later) if the instructor does not respond. The student must provide specific reasons why his/her grade is incorrect and should be changed without the instructor's permission. The student should forward to the division chair or department director/coordinator all written/email communications with the instructor about the grade change. The student should understand that overwhelming evidence must be presented to the division chair or department director/coordinator to show that the current grade is incorrect. If a student does not continue with the appeal process within the 10 business day deadline, the instructor's decision is considered final.
  4. The division chair or department director/coordinator should respond to the student via email within 10 business days and provide a copy to the Academic Administrator.
  5. If the student wishes, he/she may appeal to the Academic Administrator via email within 10 business days of the division chair or department director/coordinator's response and provide specific reasons why his/her grade is incorrect and should be changed without the instructor's or the division chair or department director/coordinator's permission. The student should understand that overwhelming evidence must be presented to the Academic Administrator to show the grade is incorrect. If a student does not continue with the appeal process within the 10 business day deadline, the division chair or department director/coordinator's decision is considered final.
  6. The Academic Administrator should respond to the student via email within 10 business days. The decision of the Academic Administrator is final.

The following is an excerpt of the academic honesty policy for Benedictine University at Springfield. Contact the Adademic Administrator for a full text copy of the policy.

The search for truth and the dissemination of knowledge are the central missions of a university. Benedictine University at Springfield pursues these missions in an environment guided by our Roman Catholic tradition and our Benedictine heritage. Integrity and honesty are therefore expected of all University students. Actions such as cheating, plagiarism, collusion, fabrication, forgery, falsification, destruction, multiple submission, solicitation, and misrepresentation are violations of these expectations and constitute unacceptable behavior in the University community.

Student's Responsibility

Though there is no formal honor code at Benedictine University at Springfield, students are expected to exhibit academic honesty at all times. Self-respect is fundamentally a commitment to personal integrity and individual wellness. Those who are committed to personal integrity show a willingness to be accountable for their own actions. Violations against academic honesty are always serious and may result in sanctions that could have profound long-term effects. The final responsibility for understanding the Academic Honesty Policy of the institution, as well as the specific policies for individual courses normally found in syllabi, rests with students. If any doubt exists about what constitutes academic dishonesty, students have the responsibility to talk to the faculty member. Students should expect the members of their class to be academically honest. If students believe one or more members of the class have been deceitful to gain academic advantage in the class, students should feel comfortable to approach the faculty member of the course without prejudice. A student has the right to appeal a sanction. In all instances, the appeal process begins with the faculty member of the course. Written documentation must accompany an appeal explaining why the student finds the decisions made by the faculty member unsatisfactory.

Responsibility and Authority of the Faculty

In the classroom, faculty members are responsible for establishing an environment that promotes honest and ethical behavior. Faculty members will utilize the course syllabus as a vehicle for informing students about the Academic Honesty Policy. Faculty members should also explain course-specific rules and consequences, which will be included in the syllabus. Emphasis should be placed on educating students on proper academic techniques for work, study, authorship, and test taking. Faculty members are responsible for filing the Academic Dishonesty Report Form with supporting documentation within ten business days to the Academic Administrator. A copy of the Academic Dishonesty Report Form will also be delivered to the student.


The following actions are viewed as violations of the Academic Honesty Policy. Beyond these specific violations, any action expressly forbidden in a course syllabus will be treated as a violation of this policy. The syllabus for a course will detail specific actions encouraged, permitted, and forbidden in that course. Discussions between faculty members and students on this topic are healthy and encouraged.

  • Cheating- using or providing unauthorized materials, information, study aids in an academic exercise, or copying from other students,
  • Plagiarism- in an academic exercise, adopting, reproducing, or representing the ideas or statements of another as one's own, without proper acknowledgement,
  • Collusion - working together with another on an academic exercise when that is not permitted,
  • Fabrication - using made-up information or sources in an academic exercise,
  • Forgery - knowingly using another person's signature in an academic exercise, or on any academic document,
  • Falsification - altering or misrepresenting information related to academic research or assignments, internships, clinical experiences, portfolios and other academic records,
  • Destruction - knowingly removing, destroying, or concealing academic materials belonging to the University, faculty, staff or student,
  • Multiple submission - using previously completed work to meet a requirement of a course, or using the same paper or project in more than one course, without permission from the faculty member(s) teaching the course(s),
  • Solicitation - asking another to assist in an act of cheating, plagiarism, fabrication, falsification, forgery or destruction related to an academic exercise, document or record, or offering to do so for another, and
  • Misrepresentation - knowingly altering or misstating facts for the purpose of gaining an extension of time or deadline related to an academic assignment or to influence an appeal related to a grade, course withdrawal, waiver or academic standing.

Violations of the Academic Honesty Policy will be reported to the Academic Administrator. Along with a verbal warning, the following are consequences a student may face for academic dishonesty:

  • Failing grade or "zero" for the assignment;
  • Dismissal from and a failing grade for the course; or
  • Dismissal from the Institution.

There are two types of academic recognition for students who earn at least a 3.5 semester GPA with at least a 'C' in each course:

  • Dean's List: Full-time Students
  • Dean's Recognition List: Part-time students

The Academic Review Board (ARB), comprised of faculty, staff and administration meet at the end of the fall and spring semesters to review the academic progress of enrolled students. Students who fail to maintain a Grade Point Average (GPA) of 2.0 or higher after the first or following semesters are placed on academic probation. If a student does not earn a semester GPA of 2.0 after being on probation, the student can be placed on continuing probation if they have shown academic responsibility or can be academically dismissed from the institution. Students who are being considered for dismissal speak to the Academic Standing Committee to discuss how they will change their habits to ensure academic success. Students must prepare a typed statement explaining why they were not academically successful, and how they will plan for academic success in the following semester. After this hearing, the ASC will privately discuss the student's statement and will notify the student of their decision at the hearing. The ASC will consider a student's cumulative GPA, semester GPA, the likelihood of student success and the students written explanation and plan for academic success. Students can either be placed on continued probation or be dismissed. Students who are dismissed have a right to appeal to the Academic Administrator. The Academic Administrator's decision is final.


Cellphones must be turned to vibrate or turned off during all classes and laboratories. Failure to respect the rights of other students with repeated offenses will result in disciplinary action. It is disruptive to your professors and classmates when you take calls, text, or engage in social media during classes and you may be asked to leave classes when using your phone during class.


Academic Procedures - Change of Major/Minor

When a student wishes to change or declare a major/minor, the student must complete the Change of Major form. The change must be approved by an advisor.

Academic Procedures – Registration

Each semester a period is set aside for registration for the next semester. All students are required to meet with their academic advisor and receive their advisor's approval to register. All students must be in good standing with their financial accounts prior to registering for classes.

Student Academic Standing - Satisfactory academic standing for all students is a 2.00 cumulative G.P.A. as determined at the end of each semester (or other designated grading period). Students who do not achieve satisfactory academic standing will be placed on academic probation or dismissed for poor scholarship.

Course Load - The normal full-time course load is 15 semester hours. If enrolled for less than 12 semester hours, students are considered as part-time, with the tuition rate per semester hour.

Add/Drop Procedure: Please check the academic calendar for specific add/drop dates.

  • Before the last day to add a class: Students who wish to change their course schedule before the last day to add or drop a class must obtain a change of study form and meet with their advisor. No changes can be made by phone. Non-attendance is not sufficient to drop a course.
  • After the last day to add a class: Students who wish to change their course schedule after the last day to add or drop a class must obtain a change of study form and meet with their advisor. Students must also meet with the Financial Aid Office to discuss the financial impact of dropping a class. No changes can be made by phone. Students who drop classes after the last day to add classes will receive a W on their grade report signifying the student withdrew from the class. Non-attendance of classes is not sufficient to drop a course.
  • Withdrawal from all courses: Students wishing to withdraw from all courses must obtain a change of study form and meet with their advisor. Students must also meet with the Financial Aid Office to discuss the financial impact of withdrawing from all courses. Phone withdrawals can be made for students who are hospitalized, live more than 30 miles away, or who are active members of the military who have been called to duty. In all cases, the student must submit a signed letter to make the official change. The date the letter is received will be the withdrawal date for the classes. Non-attendance of classes is not sufficient to drop a course.
  • Pass/Fail Option: Pass/fail grading is only available for zero credit courses which are associated with a lecture/lab course. Pass/fail grading is not available for credit classes.
  • Auditing Courses: Students may wish to enrich their program by auditing a course with the consent of the advisor and instructor. As a visitor in the class, the student is entitled to participate in class activities to the extent the instructor permits. There is no entry on the transcript for auditing a class.
  • Independent Study: An independent study, under the direction of a faculty member, allows the student to pursue a special subject or a topic, which is of special interest. An independent study may be of variable credit, (1–3 semester hours) as defined by the academic department. A student must submit an approved independent study form at the time of registration.
  • Leave of Absence: As a degree seeking student in good academic standing, you are encouraged to take advantage of the leave of absence policy when you need to interrupt your degree studies. Students are eligible to be absent for four continuous semesters (excluding summer) without registering. In addition, students may register with currently enrolled students when they wish to return. After two full years, your leave of absence will expire. A leave of absence allows students to remain on active status without needing to reapply for admission. When you decide to return to Benedictine University after expiration of the leave, or, if you fail to take a leave, you will need to apply with the Admissions Office as a re-entry student under the new catalog in effect at that time. Students will meet with a representative of the Student Life office to complete this form.
  • Withdrawal from Benedictine: Students may separate from the University by completing an "Exit Interview" with the Campus Administrator. The date of the withdrawal is determined by the date the exit interview is completed (see General Refund Information detailed in the University Catalog).

Attendance at all classes and laboratory sessions is required and essential to helping ensure academic success. However, each instructor may establish specific attendance policies, which are stated in the syllabi. The student is responsible for knowing the attendance policy for each course taken.

An illness or emergency does not necessarily excuse the student from class, however it is the students' responsibility to be proactive in notifying their professor of absences.

In all instances of class absence, students have the responsibility for timely completion of all course requirements. Poor attendance may have negative Financial Aid implications.

Official absences are absences due to school-sponsored events (department organized field trips, attending conferences, presenting papers, etc.) and are considered excused absences. Students should contact instructors prior to event/function for coursework assignments and etc.


Adult programs courses are highly accelerated and students will need to take a great deal of responsibility for their own learning outcomes. Attendance is required in each class meeting for the full period of time. Any absence must be due to extraordinary circumstances and will require documentation for it to be considered excused. Documentation must be provided immediately in order to determine what, if any, accommodations are reasonable or possible. Class attendance will directly impact your final grade, and each undocumented absence will be considered unexcused and will result in a 20% reduction in the final grade for the course.

Due to the accelerated nature of these courses, should you experience a medical condition which prevents you from attending any class(es), appropriate medical documentation must be provided immediately so it may be determined what, if any, accommodations are reasonable or possible.


Final official Benedictine grades and unofficial transcripts can be accessed online via BenU Connect. Grades can be viewed and printed by using the directions given below. Students can print a grade report for insurance purposes or other verification reasons. If courses are in progress or not yet graded, the grade will appear as 'IP'. The In Progress grade does not impact the grade calculation.

Grading is by letter (A–F) with numerical quality point equivalents. See the University Catalog for details. The system of grading, quality points, is described as follows:

  • A Excellent (4 points)
  • B Good (3 points)
  • C Satisfactory (2 points)
  • D Passing (1 point)
  • F Failure (0 points)
  • I Incomplete (not calculated in GPA) (See policy regarding incomplete grades)
  • W Withdrawal (not calculated in GPA)
  • X Deferred (not calculated in GPA)
  • IP In Progress (not calculated in GPA until replaced with the final grade at the conclusion of the course)

To view your grades, you must first set up a password:

  1. Go to Student Login Page
  2. Click on Student password reset
  3. Enter BU login username/ID provided and the requested information (the last seven digits found on your Student ID card).
  4. Click submit

To view your grades:

1.  Go to Student Login Page
2.  Click on BenUConnect
3.  Login by using your username/ID (ex: b1234567) and your password
4.  Click My BenU
5.  Enter username/ID and password
6.  You will navigate the following directions by using a blue box on the left hand side of the page.

  • Self Service
  • Enrollment
  • View my grades
  • Select a term and click continue
  • Academic records
  • View my unofficial transcript
  • For additional assistance in accessing your online account information, contact the Help Desk at 630-829-6684 or via email at Helpdesk@ben.edu

Graduation honors are awarded to undergraduate students who have achieved cumulative grade point averages for Benedictine University course work as follows: 3.9-4.0—summa cum laude, 3.75-3.89—magna cum laude, 3.5-3.74—cum laude. Students who enter the University and do not complete at least 55 credit hours by graduation are not eligible for 'Latin Honors' however those who have met the GPA requirements (3.5 or higher) will be recognized 'With Honors'. The institution uses grade point averages earned after the fall semester prior to a student graduating when determining graduation honors.


The Bachelor Degree is awarded upon completion of a minimum of 120 semester credit hours of which at least 55 semester hours at a four-year regionally accredited college/university.

Bachelor Degree candidates must meet entrance requirements and have a cumulative GPA of 2.0 (C) or higher, as major program requires. A minimum of 45 semester hours, including twelve 200+ level semester credit hours in the major field, must be from Benedictine University.

All students must complete and file an Application for Graduation with the Registrar. Once the Application for Graduation is filed, a graduation audit will be conducted to verify that a student has fulfilled all the necessary requirements to be eligible for graduation. A graduation fee is assessed to each graduate regardless of participation. Forms can be picked up in the Registrar's Office or the Advising Office. Students who graduate in December are eligible to walk through the May ceremony.

If graduation applications are not received by the appropriate deadline, a $25.00 fee will be assessed in addition, an appeal will need to be made to the Registrar. Duplicate diplomas are available for a $25.00 fee.

All financial obligations, including graduation fees, must be settled prior to pick-up of cap and gown.Acceptable methods of payment include Cash, Cashier's Check, Money Order, Visa, MasterCard or Discover only. Personal checks will no longer be accepted to remove holds prior to commencement.


An incomplete may be requested by a student for a course in which she or he is doing satisfactory work, but, for illness or other circumstances beyond the student's control, as determined by the instructor, the required work cannot be completed by the end of the semester.

To qualify for an "I" grade, a minimum of 75% of the course work must be completed with a grade of "C" or better, and a student must submit a completed Request for an Incomplete form to the Registrar's Office. The form must be completed by both student and instructor, but it is the student's responsibility to initiate this process and obtain the necessary signatures. The request must include a plan for completion of the work, approved by the instructor, and must state the reason for the delay in completing the work.

Arrangements for this "I" grade must be made prior to the final examination. One may not receive an "Incomplete" in a semester in which he or she is already on academic probation. An "I" is a temporary grade. Failure to complete the course work and obtain a final grade within 180 days from the end of the term in which the "I" was received will result in the "I" automatically becoming an "F" grade. Request for Incomplete forms are available in the Registrar's Office.


Students who withdraw after the first week of class will receive a "W" on both the grade report and the transcript. Students who do not withdraw properly will receive the letter grade of "F".

  • Student may drop from a course up to 7 calendar days after the first class meeting for a full refund.
  • Student may drop from a course 8 - 14 calendar days after the first class meeting for a 75% refund.
  • Students dropping from a course 15 - 21 calendar days after the first class meeting will receive a 50% refund.
  • Student dropping from a course 22 calendar days or more after the first class meeting will receive no refund.
  • Courses that have a condensed meeting schedule will have no refund available after the first class meeting.
  • All drops must be done using in coordination with the advising office.

A.  Notifying the instructor that you want to drop a course does not officially withdraw a student from a course.
B.  Non-attendance in a course will not constitute a drop.
C.  Students who do not officially drop a course will be financially responsible for the entire cost of the course.

  • Students enrolled with full time tuition (12-18 hours) who make schedule changes during the add/drop period will receive a tuition adjustment only if their hours change to a different tuition category (part time tuition is assessed for schedules with less than 12 hours; overload fees are assessed for schedules with more than 18 attempted hours.)
  • Recipients of Federal financial aid who officially withdraw from the university will be subject to Federal Title IV refund guidelines.
  • Students who are expelled or suspended from the University during the course of an academic term are responsible for all financial obligations.


8 Weeks – ON-CAMPUS

Last Day to Drop-11:59 p.m. on the day before the 2nd class meeting.
Last Day to Withdraw-11:59 p.m. on the day before the 7th class meeting.


Last Day to Drop-11:59 p.m. on Sunday before the 2nd Monday.
Last Day to Withdraw-11:59 p.m. on Sunday before the 7th Monday. 

*Students are financially responsible for the classes in which they are registered for unless the proper drop procedure is followed. It is the student's responsibility to notify their advisor in writing to drop or withdraw from a course or to withdraw from the university. Non-attendance in a course will not constitute an official drop. 

5 Weeks – ON-CAMPUS

Last Day to Drop-11:59 p.m. on the day before the 2nd class meeting.

Last Day to Withdraw-11:59 p.m. on the day before the 5th class meeting.


Last Day to Drop-11:59 p.m. on Sunday before the 2nd Monday.
Last Day to Withdraw-11:59 p.m. on Sunday before the 5th Monday.

10 Weeks – ON-CAMPUS

Last Day to Drop-11:59 p.m. on the day before the 2nd class meeting.
Last Day to Withdraw-11:59 p.m. on the day before the 9th class meeting.


Last Day to Drop-11:59 p.m. on Sunday before the 2nd Monday.
Last Day to Withdraw-11:59 p.m. on Sunday before the 9th Monday.

5 Meetings Over 10 Weeks

Last Day to Drop-11:59 p.m. on the day before the 2nd class meeting.
Last Day to Withdraw-11:59 p.m. on the day before the 5th class meeting.

*Students are financially responsible for the classes in which they are registered unless the proper drop procedure is followed. It is the student's responsibility to notify their advisor in writing to drop or withdraw from a course or to withdraw from the university. Non-attendance in a course will not constitute an official drop.


Tuition and fees are incurred at the time of registration. Payment of tuition, fees and housing charges is due seven (7) calendar days after the first day of class. It is important to note that the billing statement is only a reminder of a payment due and that all payments are expected by the due date regardless of whether a statement is received.

A. Benedictine University accepts cash, personal checks, cashier's checks, and money orders, Visa, MasterCard and Discover. Students may view and pay their accounts online at MyBenU via BenUConnect at Student Login. Payments made by personal check, business check or online by ACH will be subject to a 14 day hold to allow for clearance of funds. This hold will not be lifted until 14 days have passed, regardless of your scheduled registration date. Any holds on your account must be satisfied before registration for the upcoming term will be allowed.

B. Monthly Payment Plans

Benedictine University at Springfield has partnered with Sallie Mae to provide interest-free monthly payment options through the TuitionPay Plan. Students may create budgets to manage their tuition costs annually or per term/semester. Students may enroll online at SallieMae TuitionPay or call (800) 635-0120 to speak with a TuitionPay consultant. Be sure to have your estimated expenses ready when you call or visit the Web site. If your budget changes at any time (increase/decrease in financial aid, increase/decrease of tuition charges or fees), please contact TuitionPay to adjust your payment plan accordingly. Please note that if the budget amount does not equal your balance due to Benedictine University at Springfield, a financial hold and late payment fee may apply. 

  • Please note that tuition for Fall must be paid in full through the payment plan with the December 1 payment and tuition for Spring must be paid in full with the May 1 payment.
  • Single Term/Semester budgets-For a fee of $30, students can make monthly payments toward their tuition balance for a single term/semester. For a fee of $50, students can make monthly payments toward their full-year's tuition balance (June-May).

C. Employer Tuition Reimbursement

For a fee of $30, students can arrange with Sallie Mae's TuitionPay, a single payment plan due at the end of the term (plus a grace period) with proper documentation from their employer. Documentation of your approval in your employer's tuition assistance plan must be submitted to the Student Accounts Office prior to enrolling in this plan. An updated copy of the policy must be submitted every Fall term/semester thereafter. Students may fax this documentation to the Business Office at 217-717-3536. Each term, the student will be responsible for enrolling in the appropriate employer reimbursement plan through TuitionPay's website. If the student's enrollment changes after the initial set up of this plan, the student must contact TuitionPay to request either an update to the plan amount or in the case of withdrawal from the school, removal of the plan. Due to new regulations, the Student Accounts Team is no longer able to act on the student's behalf to add or adjust payment plans through TuitionPay. Please note that tuition is due in full according to the deferred due date specified by TuitionPay regardless of when individual employers reimburse their employees.

**Failure to meet Options 1, 2 or 3 by payment deadline will result in a late payment fee of $100 and a financial hold placed on the student's account.**


For courses taken at Benedictine University, undergraduate students, both degree seeking and students-at-large, may repeat a course in which they received grades of W, D, or F no more than two times. Students may not repeat any course in which they receive a grade of C or better. When a course is repeated for credit, the earlier earned grade remains on the student's permanent record and will appear on all transcripts. Only the last enrollment and earned grade will be used in computing the cumulative grade point average and awarding of credit. If a student wishes to repeat a course originally taken at Benedictine University and in which an earned grade was received, the repeat must be a course at Benedictine University. A repeat may not be by independent study or by study at another institution. The Academic Standing Committee may provide exceptions to this policy. An earned grade is a grade of A, B, C, D, and F.

Students who have graduated may not repeat a course for credit in which they earned a grade of A, B, C, or D previously. A student who has graduated may only audit a course in which they previously earned credit.


Financial aid recipients who withdraw before completing at least 60 percent of the semester will be subject to the Return of Title IV Funds Policy prescribed by the United States Department of Education according to the Higher Education Amendments of 1998.

The number of calendar days attended is divided by the total number of calendar days in the semester, excluding breaks of five days or more. The official withdrawal date is used for the calculation. In the case of unofficial withdrawals, the mid-point of the semester is used as the withdrawal date, unless a later date can be documented. Returns are made through 60 percent of the semester.

The portion of unearned financial aid is returned to the appropriate federal programs as follows:

  1. Federal Unsubsidized Stafford Loan
  2. Federal Subsidized Stafford Loan
  3. Parent Loan for Undergraduate Students (PLUS)
  4. Federal Pell Grant
  5. Federal Supplemental Educational Opportunity Grant (SEOG)
  6. Other Title IV Aid Programs

The student will be responsible for any balance due as a result of the required return of funds. This may occur after a student has received credit balance funds, and later withdraws, officially or unofficially. Examples of the Return of Title IV Funds Policy calculation are available in the Financial Aid Office.

  • Student may drop from a course up to 3 calendar days after the first class meeting for a full refund.
  • Student may drop from a course 4 - 6 calendar days after the first class meeting for a 50% refund.
  • Students dropping from a course 7 calendar days or more after the first class meeting will receive no refund

Courses that have a condensed meeting schedule will have no refund available after the first class meeting.


All official transcripts of academic records are issued by the Registrar's office. Requests must be made in writing and must contain positive identification in the form of student identification number and birth date. A fee of $5, payable in advance, is charged for each transcript. Rush transcripts are available for requests made in person for a $15 fee. No student who is indebted to the University in any way will be issued a transcript (official or unofficial) until the office concerned clears the debt. The University does not issue nor certify copies of transcripts from other institutions. Transcript request forms are available in the Student Accounts Office, the Registrar's Office and online at www.ben.edu/springfield.



The University will provide educational programs discussing prevention and education of alcohol and other drugs and their effects. Additionally, the institution provides confidential counseling services to students who are experiencing alcohol or drug abuse problems. For more information about counseling services or to set up an appointment, call 744-2255. No alcohol can be possessed or consumed in Benedictine University housing areas. Illegal use, possession or distribution of alcohol or other drugs leading to prosecution by city, county or state officials can result in legal sanctions as well as fines and/or incarceration. In addition, students found to be in possession of illegal drugs may be jeopardizing their access to financial aid resources.

Alcohol in any dosage can impair judgment, coordination and mental functioning, leading to potentially harmful situations for the person using alcohol and those around them. Statistics show that alcohol abuse is involved in a majority of violent behaviors on college campuses, including rape, vandalism, fights, and driving under the influence. Continued use can cause deterioration of vital organs. Use and abuse of other drugs also leads to impaired judgment and severe depression. Prolonged use of a chemical agent can lead to permanent damage to the human body.


Benedictine University and Springfield College offers individuals with fully documented disabilities reasonable accommodations to support full participation in educational programs and events, university activities, and student services. Students who wish to receive accommodations are required to contact the Campus Administrator. All information regarding requests and self-disclosure are handled with the strictest of confidentiality.


In the event of unsafe driving conditions, or other extreme weather conditions that may make classroom attendance dangerous or unhealthy, the campus may close. In the event of closings, a decision will be made by 6:30 am for daytime classes and 4:00 pm for evening classes. Notice of closings will be on the main-line auto answer message and reported on local media outlets. If the campus does not close but a student feels road conditions are unsafe or that you are unable to attend due to weather prohibitions, the student is responsible for informing their instructor and for completing any missed work. A directory of faculty phone extensions and email addresses is available on the website.


It is our express policy to be sensitive to the diverse needs of all students. In the interest of assuring a non-disruptive learning environment for all students, students' minor children are not permitted on campus unattended. Children are not permitted in classrooms during classes.


Several federal regulations have been adopted that have as their purpose the protection of students' rights. Of particular interest are the following:

  1. Equal Opportunity: Benedictine University supports the principles of equal opportunity for employment to all qualified persons without regard to race, gender, religion, color, national origin or age. Inquiries regarding compliance may be directed to the Benedictine University Personnel Resources Office or to the Director of the Offices of Civil Rights, Department of Education, Washington D.C.
  2. Title IX: Benedictine University does not discriminate on the basis of gender, in accordance with Title IX of the 1972 Education Amendments, in its educational programs, admission policies, activities or employment policies. This legislation provides that no person in the United States shall, on the basis of gender, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving federal financial assistance. This includes protection from sexual harassment. Inquiries regarding compliance may be direct to the Title IX Coordinator.
  3. Legislation regarding persons with disabilities: Section 504 of the Rehabilitation Act of 1973 (Public Law 93-172) mandates that no otherwise qualified individual with a disability shall, solely, by reason of the disability, be excluded from the participation in, be denied the benefit of, or be subjected to discrimination in regard to university programming unless it would pose an undue burden to do so. This means that post secondary courses, programs and services must be accessible to qualified individuals. The American with Disabilities Act of 1990 reinforced and extended access requirements to cover entities regardless of funding sources and provided comprehensive civil rights protection to individual with disabilities and prohibited discrimination on the basis of said disability. Inquiries regarding compliance with the stated regulations may be directed to the Campus Administrator.

On-campus grievance procedures for alleged violations of the non-discrimination regulations are the same as those employed for challenging violations of the Family Education Rights and Privacy Act of 1974.


The University believes that all employees and students should be able to work and learn in an educational environment free from discriminatory harassment. Harassment of any person or group of persons on the basis of race, color, national origin, religion, gender, sexual orientation, age, and disability, veteran's status or other protected status, as those terms are defined by applicable state and federal laws, is a form of discrimination specifically prohibited and not tolerated in the Benedictine University community. Any employee, customer, student, vendor or other affiliated person who violates this policy will be subject to disciplinary action up to and including permanent exclusion from the University or termination in the case of employees.

Harassment is expressly forbidden and includes unwelcome conduct (verbal, written, graphic or physical) directed against any person or group of persons because of the individual's or group's protected status. The University will not tolerate harassing conduct that affects tangible job benefits, that interferes unreasonably with an individual's work performance, or that creates an intimidating, hostile, or offensive working, educational or learning environment. To succeed personally and academically, an individual must be able to live free from unnecessary emotional stress caused by others. Physical or emotional harassment will not be tolerated in an academic community. Therefore, it is the policy of Benedictine University that all students, employees and student staff should be able to enjoy and work in an educational environment free from harassment and intimidation. Harassment and intimidation includes conduct (oral, written, graphic or physical). Harassment of any person or group of persons on the basis of ability, sexual orientation, age, beliefs and values, economic class, ethnicity, gender, personal experience, national origin physical appearance, race, religion, social status, and veteran's status as those terms are defined by applicable state and federal law, is a form of discrimination specifically prohibited in the University community. Harassment of any person, discriminatory or not, is not tolerated. Additionally, no person shall exhibit behavior that harms or threatens to harm another person or another person's property. Any student who violates this policy will be subject to disciplinary action up to and including permanent removal from the residence hall community and evaluation of employment or student status. Sexual harassment deserves special mention.

Unwelcome sexual advances, requests for sexual favors, and other physical, verbal or visual conduct based on sex constitute sexual harassment when:

  • Submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or a student's status in a course, program or activity or;
  • Submission to or rejection of such conduct by an employee or student is used as the basis for employment or academic decisions;
  • The conduct has the purpose or effect of unreasonably interfering with an employee's work performance, a student's academic performance, or creating an intimidating hostile, or offensive employment, educational or living environments.
  • Depending on the circumstances, sexual harassment may include:
  • Same sex harassment;
  • Explicit propositions;
  • Suggestive comments;
  • Sexually oriented "kidding," "teasing" or "practical jokes;"
  • Jokes about obscene printed or visual material;
  • Physical contact such as patting, hugging, pinching or brushing against another's body.
  • Harassment of any sort is a serious breach of University policy. The University will take prompt and appropriate corrective action, up to and including termination of employment, expulsion and/or other sanctions against anyone who engages in sexual harassment. The University will conduct an appropriate and discreet investigation of all reports of sexual harassment. The details of the investigation will be kept as confidential as feasible, consistent with University policies and applicable federal, state and local laws. Students are encouraged to report all incidents of sexual harassment.
  • Complaints of sexual harassment by a University executive, faculty member, staff member, or teaching assistant are reported to and investigated by the employee's immediate supervisor, or the Director of Personnel Resources, the Compliance Officer or any other senior University official. (If any person to whom the report would be directed is involved in or associated in any way with the alleged conduct, the report must be directed to another senior official who is not involved.)
  • Complaints of sexual harassment by a student are reported to and investigated by the Title IX Coordinator. (If any person to whom the report would be directed is involved in or associated in any way with the alleged conduct, the report must be directed to another senior official who is not involved.)
  • An appropriate and timely response to each complaint will be provided.
  • No individual who makes a good faith report shall be subjected to retaliation, including harassment or any adverse employment, academic or educational consequence, as a result of making a report.

A hate crime is classified by law as a felony offense and is in direct violation of the University non-discriminatory policies. Therefore the University, in addition to processing hate crimes in accordance with the law, may simultaneously proceed with internal investigatory and adjudicative processes as defined by our handbook. A person commits hate crimes when by reason of the actual or perceived race, color, creed, religion, ancestry, gender, sexual orientation, physical or mental disability or natural origin of another individual or group of individuals, he commits assault, battery, aggravated assault, misdemeanor or criminal damage to property, criminal trespass to property, mob action or disorderly conduct, and/or harassment by telephone.

A person who has been a victim of a hate crime may report the crime to the Benedictine Campus Police Department, a residence hall staff member, the Dean of Students, health/counseling office or an outside community agency. Those who report a hate crime will be advised of the importance of preserving evidence which may be necessary to provide proof for prosecution. Hate crimes will be reported to the Benedictine University Police Department. The University will support services for persons who have been victims of hate crimes. Staff will serve in an advocacy role and help refer individuals for appropriate medical, police, judicial and counseling assistance. Upon request, assistance will be provided in changing academic schedules and living arrangements.

When criminal charges are filed, judicial procedures will begin against the student. The alleged misconduct of a student will be subject to review through formal hearing procedures, both the accused student and the victim will be afforded the opportunity to present relevant information, be accompanied by a support person from the Benedictine community, and be appraised of the results of the hearing. In the event the accused is found in violation, the entire range of sanctions outlined in the Student Handbook may be considered, including, but not limited to, no trespass status to certain campus locations, no contact with the victim, probation suspension or dismissal from the University.


Battery is a crime. Any person who hits, chokes, kicks, threatens, harasses or interferes with the personal liberty of another person has broken the law. Victims of domestic violence have the right to be protected from further abuse, neglect, and exploitation and may press criminal charges against the abuser.

Domestic violence is a learned pattern of behaviors used by one person in a relationship to control the other person. The partners may be married or not, gay or lesbian, living together, separated or dating." (excerpt from the Illinois Domestic Violence Act)

The violence can be criminal and includes physical assault, sexual abuse and stalking. The violence takes many forms and can happen all the time or once in a while. If you are in an abusive situation, you are urged to seek help. For on-campus resources refer to the following resources:

Illinois Coalition Against Domestic Violence (877) 863-6338

Sojourn Shelter 217-726-5100


Benedictine University does not discriminate in its admission policies, programs or activities; educational policies; scholarship and loan programs; athletic and other University administered programs or employment practices and programs on the basis of age, religion, sex, disabilities, race, color, national and ethnic origin. In addition to meeting fully its obligations of nondiscrimination under federal and state laws, Benedictine University is committed to maintaining a community in which a diverse population can live and work in an atmosphere of tolerance, civility and mutual respect for the rights and sensibilities of each individual, regardless of difference in economic status, ethnic background, political views or other personal characteristics and beliefs.

The University is also committed to providing all of its students, faculty, staff and visitors with reasonable access to its programs, events and facilities. To this end, and in compliance with the American With Disabilities Act of 1990, the University has made and continues to make modifications to its facilities and programs so as to provide access for those individuals with disabilities. If a person believes they have been a victim of discrimination or harassment or for further information and assistance, they may contact the Campus Administrator.


Unless the flyer or posting is created by a University office or division, all flyers and postings on campus must first be approved by the Campus Administrator. Individuals with approved postings on campus will be responsible for removing the postings upon their expiration. Upon approval, a list of posting restrictions will be provided.


Sexual Assault is any type of sexual activity that is unwanted by someone to whom you have not given your consent. A sexual assault may include the use of physical force, threats or intimidation. Sexual assault is a crime and will not be tolerated by any members of the campus community, including students, faculty, staff and visitors.

Victims of sexual assault are encouraged to seek help immediately. Dial 9-1-1 and contact the Title IX Coordinator if you are a victim of sexual assault. Victims from the campus community may also contact our counseling services at 217-744-2255, or an independent agency such as the Prairie Center Against Sexual Assault at 217-744-2560. In all cases of sexual assault, it is important to preserve evidence for potential criminal hearings. At the student's request, the Administration will provide assistance in changing class schedules.

The Administration will begin an investigation on campus after criminal charges have been filed. The accuser and accused will have the opportunity to speak on their behalf, and invite one person to join them to act as a character witness and for moral support. Both parties will be notified of the hearing results. If the accused is determined guilty he/she is subject to all possible disciplinary actions available including no contact with the victim, probation, monetary fines, mandatory counseling, suspension or dismissal. All hearing proceedings will be held in a confidential manner.

If the victim opts against filing criminal charges, he/she is encouraged to get any and all assistance necessary for physical and mental recovery. The Student Assistance Program is available to assist in this process and can be reached at 217-744-2255.


Smoking is defined as the lighting, burning, or use of tobacco or any other material in any type of smoking device or equipment, including electronic cigarettes.

  1. Effective August 1, 2014, smoking is prohibited on the Benedictine University at Springfield campus.
  2. For the purpose of this policy, it applies to all smoking products identified in the previously mentioned definition.
  3. Smoking is prohibited
    1. In all interior space on the Benedictine University at Springfield campus;
    2. On all outside property or grounds of the Benedictine University at Springfield campus.
    3. In all Benedictine University at Springfield transportation vehicles.
    4. In all indoor and outdoor athletic facilities owned by Benedictine University at Springfield.

D.Smoking is permitted in the driver or passenger area of personal vehicles, provided all waste products are disposed of properly (no littering).

  1. Organizers and attendees at public events, such as conferences, meetings, public lectures, social events, cultural events, and sporting events using Benedictine University at Springfield facilities will be required to abide by the smoking policy and procedure. Organizers of such events are responsible for communicating the policy to attendees and for enforcing this policy.
  2. The University prohibits the campus-controlled advertising, sale, or free sampling of smoking products on campus.
  3. Campus organizations are prohibited from accepting money or gifts from nicotine based companies.

Adherence to the policy cited above is the responsibility of all Benedictine University at Springfield students, faculty, staff, and visitors. It is expected that all students, faculty, staff, and visitors to campus comply with this policy. Members of our campus community are empowered to respectfully inform others about the policy in an ongoing effort to enhance awareness and encourage a culture of compliance.

An individual who feels that there has been a violation of this policy may invoke the following actions:

    1. The individual should attempt to resolve the problem informally by requesting that the individual comply with the procedure.
    2. If direct appeal fails and the behavior persists, the individual should contact the Campus Administrator.
    3. Repeat offenses by the same person shall be dealt with through already established administrative/disciplinary policies and procedures. Violations could result in referral to the appropriate University officials for disciplinary action in accordance with established student, staff, and/or faculty codes of conduct and procedures.

-With permission from Butler Community College, parts of this proposal have been used as a basis for the Benedictine University at Springfield smoke-free campus policy. For the full policy along with background on its decision, please visit Campus Smoke Free Policy.


The institution will individually work with any enrolled student who is called to active military duty to address the academic and financial implications of withdraw. Please see the Campus Administrator if you are called to active military duty.


The institution does not provide health insurance coverage for students and is not liable for injuries sustained while participating in campus events. Additionally, we do not provide insurance on items lost, stolen or damaged on campus property. Students interested in obtaining insurance may inquire in the Business Office for third party providers. All international students and all student athletes must show proof of health insurance. Athletes will not be permitted to begin practice in any sport until they have shown proof of health insurance coverage and have submitted a current physical.


The institutions computer system is for student, staff, and faculty use only. Computer systems, including all related equipment, networks, and network devices (specifically including internet access) are provided for the processing of information and educational pursuits. Unauthorized access or use of this computer system may subject violators to criminal, civil, and/or administrative action. All information on this computer system maybe intercepted, recorded, read, copied, and disclosed by and to authorized personnel for official purposes, including criminal investigations. Access or use of this computer system by any person, whether authorized or unauthorized, constitutes consent to these terms.

  • Students have the right to use the public access computers for assignments and other school related business only. If a student feels that another student is being disruptive, taking advantage of the equipment for personal purposes, or is being destructive to the equipment, it is the student's responsibility to report the disruptive behavior to any member of the campus staff including, tutors and faculty.
  • If a student feels their concerns are not being handled effectively they can escalate the problem to the Campus Administrator or Director of Information Technology.
  • The institution provides Internet access and e-mail accounts to all students, staff and faculty members on campus and in housing. The use of this access can be monitored, manipulated, filtered, limited, and terminated at any time and for any reason by the institutions administrative staff.

Public Computer Access Rules and Regulations

  1. Food and drink are strictly prohibited at the computers. This includes all users (Students, Staff, Faculty, Guests)
  2. Cellular phones are to be placed on vibrate and calls are to be answered outside of the public computing area.
  3. Due to the concentration required in these areas it is requested that you keep overall noise/conversations quiet as to not disturb others.
  4. No one is allowed to download, install or remove software. If downloading is needed for an assignment, see the Director of Information Technology for assistance and approval.
  5. No one is allowed to alter the desktop settings. This includes moving the icons and changing the backgrounds.
  6. Using institutional equipment for malicious purposes such as bullying, harassing, stalking, viewing pornography or other purposes contrary to the institutional mission can lead to disciplinary actions.
  7. Printing should be limited to homework assignments and student life tasks. Students should be aware of Netiquette basics in communicating via text, online or email. Your behavior will be evaluated online as if you would demonstrate in person. Know that you are in cyberspace, respect other people's time and bandwidth, use appropriate upper and lower case, and respect other people's privacy.

Benedictine University maintains an educational record for each student who is or has been enrolled at the University. In accordance with the Family Educational Rights and Privacy Act of 1974, as amended, (hereafter "Act") the following student rights are covered by the Act and afforded to all eligible students:

  1. The right to inspect and review information contained in the student's educational records.
  2. The right to request amendment of the contents of the student's educational records if believed to be inaccurate, misleading or otherwise in violation of the student's privacy or other rights.
  3. The right to request a hearing to challenge the content of the educational record.
  4. The right to prevent disclosure without consent, with certain exceptions, of personally identifiable information from the student's educational records.
  5. The right to secure a copy of the University's policy.
  6. The right to file complaints with the U.S. Department of Education concerning alleged failures by the University to comply with the provisions of the Act.

Each of these rights, with any limitations or exceptions, is explained in the University's policy statement. Benedictine's Registrar may provide directory information in accordance with the provisions of the Act without the written consent of an eligible student unless it is requested in writing that such information not be disclosed. The items listed below are designated as Directory Information and may be released as to any student for any purpose at the discretion of the University unless a written request for non-disclosure is on file: 

  • Category I: Name, address, telephone number, dates of attendance, class
  • Category II: Previous institution(s) attended, major field of study, awards, honors, degree(s) conferred
  • Category III: Past and present participation in officially recognized sports and activities, physical factors of athletes (height and weight), date and place of birth

Current eligible students may prohibit general disclosure of this Directory Information by notifying the Registrar's Office in writing, within 10 calendar days after the first scheduled class day of each fall term. Benedictine University will honor the request for one academic year only; therefore, the student must consider the consequences of any decision to withhold any category of Directory Information. Regardless of the effect upon a student, the University assumes no liability that may arise out of its compliance with a request that such information be withheld. It will be assumed that the failure on that part of a student to request the withholding of Directory Information indicates the student's consent to disclosure.



Information from student disciplinary or counseling files is considered a confidential, educational record and is not available to unauthorized persons on campus. To comply with federal law, as well as for reasons of confidentiality, disciplinary records/files may not be released to anyone off-campus unless under legal compulsion or in cases where the safety of persons or property is involved. A student's disciplinary record/file may only be reviewed by the student within the confines of the Benedictine University campus and the guidelines designated by the appropriate University administrator, generally the Campus Administrator. Only the student and authorized persons may have access to such records. The University will take all reasonable steps to ensure that the confidentiality of student educational records is maintained. Any questions concerning the student's rights and responsibilities under the Family Educational Rights and Privacy Act should be referred to the Office of the Registrar.


A failure to abide by your Responsibilities and any University Policies and Procedures will be resolved through the campus resolution procedures. Many times misconduct can be resolved informally, but situations may require a more formal procedure. The procedure is grounded in the concept of fairness and impartiality, thereby supporting the values of our community by addressing misconduct in a constructive and positive way. Community members are notified that a report with their name has been filed.

Any member of the University community may file reports. After an incident report is filed, an investigation will be conducted by the Campus Administrator. If University action is warranted, a student will receive a phone call and/or e-mail to their student e-mail account notifying them that a conversation is required. The following options will be considered by the Student Life's Office. The student will have seven business days to schedule a meeting with the Campus Administrator regarding the charge(s).

The following options will be considered in disciplinary and conflict resolution:


Incidents may be resolved through mediation—a voluntary, private and informal process.


Two kinds of hearings are possible: an administrative hearing and panel hearing. Hearings can be used to resolve minor disciplinary matters or more serious matters, i.e. those that may result in a student being suspended or dismissed from the University or residence halls (not limited to theft, dangerous weapon possession, misuse of fire protection equipment, sexual assault, illicit use of drugs and repetitious misconduct).

Administrative Hearing

Appointed University Officials, including the Campus Administrator may conduct an administrative hearing.

Panel Hearing

The Campus Administrator will train community members (students, staff and faculty) to act as hearing panel members.


The following provides the basic Hearing Process. Students are expected to obtain further details if they attend a hearing. The hearings will follow appropriate procedures to ensure a fair process. The parties will have the opportunity to present any facts to substantiate the claim, including witnesses.

Hearings will proceed in the absence of a respondent who was given proper notice, who does not request a postponement and who does not attend the hearing. No parent, guardian, legal counsel or person outside of the University community is allowed to appear at the hearing, except if criminal proceedings are occurring simultaneously.

To ensure a fair process, parties may request community member's assistance in preparing for and participating in the investigation and hearing process. Students, faculty or staff who agree to assist and/or attend the hearing with the party, but not to speak at the hearing, shall provide such assistance. In the event a party is unable to locate someone to act in this capacity, they may request the assistance from the Campus Administrator. Upon reaching a decision, the administrator, or Hearing Panel will inform the Campus Administrator in writing of the decision reached. The administrator or Hearing Panel will, in addition, be responsible for assigning a remedy in the event it finds that a violation of the Statement of Responsibilities or of a University policy has taken place. Consideration of a student's entire disciplinary record at Benedictine University will be taken into account when designing an appropriate sanction.


A student may appeal a decision made by a hearing concerning the finding of a violation or the remedy imposed within five days of notification of a decision. To do so, the student must deliver a typewritten explanation of the grounds upon which the appeal is made to the Campus Administrator. The burden of demonstrating an inequity in the hearing or remedy shall lie with the student. The final decision will rest with the Campus Administrator Office. A diversion of these procedures, unless it results in significant prejudice to a party, shall not invalidate these proceedings.


Sanctions are defined and imposed as follows:

  1. Warning: A written statement to the student indicating disapproval of his/her conduct or violation of regulations, and stipulating that continuation or repetition of such action may be cause for more severe judicial action.
  2. Restitution: Reimbursement for damage to or mishap of property. Restitution may take the form of monetary compensation or the appropriate service to repair damages and may be combined with another type of sanction.
  3. Monetary Fine: Financial assessment imposed according to specific sums stipulated in published rules and regulations, or when no sum is so stipulated, according to the merits of the case and established precedents.
  4. Disciplinary Probation: The student is informed in writing that any subsequent misconduct or violation of institutional regulations during a specified period of time will be evaluated within the context of his/her probationary status and may result in suspension or expulsion. The terms of probation apply during the period of probation and may include any of the following:
    • May not become an officer or student representative in any University organization or committee
    • May not represent the University at any public function, including intercollegiate or co-curricular activities
    • May not be eligible for scholastic honors or distinctions
  5. Counseling or Psychological Treatment Mandate: If deemed necessary due to physical or psychological problems, a student can be required to provide a release of information form to verify psychological/substance abuse/evaluation and may have further treatment mandated as a condition of enrollment.
  6. Community Service: The student will be assigned a task to complete that will, on many occasions, relate to the inappropriate behavior. A time frame will be set up for the completion of this task and the student will be assigned a supervisor to report to.
  7. Behavioral Contract: A contract between the student and the University that limits student's activities and spells out specific consequences for violation of the contract may be issued.
  8. Special Projects: An assignment relating to the offense may be issued as a possible sanction.
  9. Suspension: The student is informed in writing that he/she must leave the University community temporarily. Suspension shall be interpreted to include any or all of the following stipulations: the student may not attend classes, contact faculty, reside on campus or visit the residence halls, frequent campus facilities, and participate in campus activities or exercise student privileges. Suspension may be specified as follows:
  • Terms: suspension may be stipulated for a specified period of time after which the student is automatically eligible for readmission.
  • Conditional: suspension may be stipulated for an indefinite period of time premised on the student's accomplishment of certain specified conditions.
  • Interim: the University reserves the right to suspend a student on an interim basis when circumstances and facts indicate the student's continued presence on the campus constitutes an unreasonable danger of harm, danger to institutional property, to the student involved or to others. Interim suspension may be interpreted to permit all of the stipulations stated above, or it may be interpreted to permit students to continue attending classes while they are suspended from representing the University in extracurricular activities, including intercollegiate athletics.
  • Expulsion: The student is informed in writing that he/she is permanently separated from the University.

* This document does not and cannot include all information that may lead to sanctions. The most up-to-date document will be on file with the Campus Administrator Office for review. Students will be notified of significant changes in policies and/or procedures via their student e-mail account.*


Interim Intervention

The University reserves the right to suspend a student on an interim basis when circumstances and facts indicate that the student's continued presence on the campus constitutes an unreasonable danger of harm or injury to institutional property, the student involved or others. Students may also be suspended on an interim basis while undergoing judicial resolution by University or by civil authorities.

A student may be subject to involuntary withdrawal from the University, if it is determined that the student is suffering from a mental illness, and/or engages (or threatens to engage) in behavior which poses a danger of causing physical harm to self or others; engages in behavior which would cause property damage, impedes the lawful activities of others or disrupts the community.


Benedictine University at Springfield, Campus Police, utilizes an Emergency Dispatch Center 24 hours a day. Call (217) 306-8031 when reporting non-life threatening emergency.

You may also request any of our department's services which include:

  • Protection of persons and property
  • Traffic/parking control and enforcement
  • Vehicle accident reports (on campus property)
  • Fire/hazard inspection
  • Severe weather warning
  • Monitor fire and security alarms
  • Lock and unlock of classrooms/offices
  • Criminal investigations
  • Highly visible patrol in vehicles and on foot
  • Safety education and awareness programs
  • Escorts service anywhere on campus
  • Motorist assistance (lock-outs and jump starts)

The above number can also be utilized for reporting all after hour emergency building/maintenance issues. (i.e. heat/water issues, etc.) Remember to call 911 for all Life Threatening Emergencies.

Safety and Health Factor – Fire Protection Facilities and Procedures

Fire alarms and extinguishers are designed for the protection of lives and property. Any student who misuses or vandalizes fire protection equipment, intentionally makes a false report of a fire to the local fire department, or who falsely activates a fire alarm system shall be subject to termination or suspension from the University, and referral to civil law enforcement authorities. Individuals must evacuate the building when a fire alarm sounds. Everyone must cooperate with the Campus Police officials and fire personnel. Those who fail to cooperate will be subject to disciplinary action that may include termination of residency.

Fire Emergency Procedures Reaction - Should you discover a fire RACE:

  • Remove anyone from immediate danger
  • Activate the fire alarm system by pulling the nearest fire alarm pull station, then call Public Safety at 217-306-8031
  • Contain the fire by closing doors
  • Evacuate the building.

Safety and Health Factor – Faculty/Staff Actions

When a fire alarm is activated, personnel from Campus Police and Campus Services will assist with evacuation, turn off gas and electrical service to the area, fight fires to the extent of their capability, and facilitate efforts of the Springfield Fire Department. 

On small fires that appear controllable, use a nearby fire extinguisher to combat the fire and remember PASS:

  • Pull the pin from the fire extinguisher
  • Aim the fire extinguisher at the base of the fire
  • Squeeze the handles together
  • Sweep the spray from side to side across the base of the flames.

Faculty and staff should assist those with disabilities in exiting the building and ensure to the extent possible that other occupants know to evacuate. If time permits, faculty in science laboratories should shut off the lab gas valves prior to evacuating the building. After evacuating a building, move to a clear area at least 500 feet away from the building. Help keep roads, fire lanes, hydrants and walkways clear for emergency vehicles and crews. If you become trapped in a building during a fire; stay near the floor where the air will be less toxic. Shout for help at regular intervals to alert emergency rescue crews of your location. Remain calm. Do not panic. 


The staff works to provide a safe environment for all members of the campus community. An emergency post is located in the main parking lot. In the event of an emergency, push the emergency button on the post. The emergency posts are connected to a central security surveillance system that will dispatch a member of campus police to the post as soon as possible. Campus safety provides evening patrols on a daily basis. The Institution cannot be held responsible for lost or stolen items.

All members of the community can contribute to campus safety. To ensure your safety and the safety of your guests and fellow members of the community, please remember the following points:

  1. Never leave items in your vehicle in plain view or leave your windows open unattended;
  2. Always lock your car and dormitory doors if you live in campus housing;
  3. Know the people who enter your residence area; if you are not comfortable with them, ask them to leave or contact your Resident Assistant;
  4. Always walk with a friend; and
  5. Report suspicious activity to Chief of Campus Police or a member of the Physical Plant Staff.

Any alleged crimes occurring on campus or in the immediate surrounding area must be reported to the Chief of Campus Police. Victims of crimes on campus are also encouraged to notify the Springfield Police Department. Administration, in compliance with the Jeanne Cleary Act of 1974, will collect and submit all crime information to the Department of Education as well as the campus community.


Benedictine University is in compliance with the Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act, as amended in 1998. This federal law mandates the timely annual disclosure of information about campus crime and security policies. All current students and employees will automatically receive information regarding the report by October 1. A copy of the report is available at the Campus Police page.


We take the safety and security of our campus, our students, our faculty and staff, and our visitors very seriously. This guide has been designed to provide you with practical knowledge that will be helpful before, during and after emergencies.

We encourage you to read this guide and keep it handy.

For 9-1-1 calls, building addresses are:

Dawson Hall: 1500 North Fifth Street

Weaver Science Wing: 1500 North Fifth Street

Angela Hall: 1425 North Sixth Street

Hanlon Hall: 6th and Eastman

Mueth Hall 5th and Eastman

Mueller Hall: 541 East Black

Brinkerhoff Home: 1500 North Fifth Street

  • Call 911 immediately
  • Do not attempt to move the victim unless he/she is in danger of further injury.
  • Properly trained individuals should begin CPR for an unresponsive victim who is not breathing normally.
  • Properly trained individuals should commence first aid while awaiting an ambulance, particularly to stop heavy bleeding.
  • If alcohol poisoning is suspected, keep the person awake.

In the event of overtly threatening behavior constituting an immediate threat to self or others, call 911. In non-emergency situations, refer students to the Student Assistance Program at (217) 744-2255 and notify the Campus Administrator at 217-717-9227.

  • Express your concerns directly to the individual
  • Make referral in the presence of the individual and offer to accompany them.
  • Watch for changes in behavior:
  • Significant changes in academic or work performance;
  • Changes in hygiene, speech, attentiveness or social interaction;
  • Excessive drinking or drug use;
  • Severe loss of emotional control;
  • High levels of irritability;
  • Impaired speech or garbled/disjointed thoughts;
  • Excessively morbid, violent or depressing themes in written assignments
  • Verbal expression of suicidal or violent thoughts
  • Stay calm and unhurried in your response to the person.
  • Be empathetic and show your concern.
  • Try to sit down with the person, as sitting is a less aggressive posture than standing or moving around.
  • Be helpful. Schedule an appointment for a later time, take notes.
  • Provide positive feedback such as, "We can get this straightened out," or "I'm glad you're telling me how you feel about this."
  • Stay out of arm's reach.
  • Limit eye contact.
  • Do not argue, yell or joke.
  • Do not touch the person.
  • If the individual's level of agitation increases, attempt the following:
    • Leave the scene.
    • Call 911.
    • Alert co-workers using an agreed-upon code word to indicate trouble.
    • Do not allow menacing behavior to go unreported. Notify Campus Police of any intimidating behavior.

If exiting the building is possible:

  • Exit the building immediately.
  • Notify others as you exit the building.
  • Be aware of your surroundings.
  • Call 911 immediately upon reaching a safe location.
If exiting the building is not possible:
  • Go to the nearest room or office.
  • Close and lock the door.
  • Cover the door windows.
  • Keep quiet and act as if no one is in the room.
  • DO NOT answer the door.
  • Call 911.
  • Place a window card in the outside window: Green-if all in the room are ok; Red-if someone has an injury.
  • Wait in the room until a campus or law enforcement official gives you the OK to leave the room.
  • Notify campus police and call 911.
  • Take cover under sturdy furniture or evacuate the building if directed to do so by authorized emergency personnel.
  • DO NOT use cell phones or any electrical device that could spark further explosions.
  • Signal for help by shouting or hanging an article of clothing from a window, but do not linger by windows.
  • If possible, move away from the site of the hazard to a safe location.
  • Do not use elevators and be careful of fallen debris, glass or heavy objects that might be about to fall.
  • Do not use a cell phone as it can trigger an explosive device.
  • Do not move, open, cover or interfere with the package.
  • Move away from the suspicious items.
  • Notify campus officials or call 911 from a safe location.
  • Follow police instructions.

All bomb threats are to be taken seriously. Call Campus Police or 911 immediately.

If you receive a bomb threat by telephone, remain calm, write down the caller's exact words and note the time of the call. If possible, check for caller ID information. Ask the caller:

  • When is the bomb going to explode?
  • Where is the bomb?
  • What does it look like?
  • What kind of bomb is it?
  • What will cause it to explode?
  • Did you place the bomb?
  • What is your name and address?

If you receive a bomb threat in written form:

  • Notify campus officials.
  • Do a quick visual inspection of your area.
  • Do not touch or move any suspicious objects.
  • Do not use radios, pagers or cell phones as they can trigger an explosive device.
  • If you are told to evacuate the area by authorized emergency personnel, take your notes about the call with you.
  • Follow your class's evacuation procedures.
  • Alert people in the immediate area of the fire, and evacuate.
  • Confine the fire by closing doors as you leave.
  • Activate a fire alarm by pulling on an alarm box.
  • Call 911 or use an emergency phone to report the location and size of the fire. Always call from a safe location.
  • Evacuate the building. Do not use elevators unless directed to do so by authorized emergency personnel.
  • Do not re-enter the building until authorized emergency personnel give the "all clear" signal.
  • If smoke, heat or flames block your exit routes, stay in the room with the door closed.
  • Signal for help using a bright-colored cloth at the window.
  • If there is a telephone in the room, call 911 to alert authorities of your situation.
  • Report all fires, even those which have been extinguished, to campus officials.

Leave your building immediately when an alarm sounds or if you are instructed to do so by authorized emergency personnel or campus official.

  • Notify others on your way out.
  • Turn off equipment.
  • Take important personal items.
  • Close doors behind the last person out.
  • Walk quickly to the nearest safe exit.
  • Do not re-enter the building until authorized emergency personnel give the "all clear" signal.
  • Report any missing or trapped persons to authorized emergency personnel.
  • Move away from the building.
  • Go to your evacuation meeting site.

Even if you were not in your building when it was evacuated, go to your evacuation meeting site so you will be accounted for. If you are required to leave the building immediately but are unable to (because of a physical disability, injury or obstruction):

  • Go to the nearest area where there are no hazards.
  • Call 911.
  • Signal out the window to emergency responders if possible.
  • Remain calm, responders will arrive.

Instructors and supervisors should be proactive and be aware of people who will need assistance.

Assisting Blind/Visually Impaired:

  • Clearly announce the type of emergency.
  • Offer your arm for guidance.
  • Tell the person where you are going, and alert him/her to obstacles along the way.

Assisting Deaf/Hearing Impaired:

  • Turn lights on and off to gain the person's attention.
  • Indicate directions with gestures or a written note.

Assisting Mobility-Impaired/Wheelchair Users:

  • Elevators should not be used to move people with disabilities.
  • Seek volunteers to assist students/personnel with physical disabilities to the nearest enclosed stairway or designated areas for rescue assistance.
  • One individual should remain with the person(s) if it can be done without unreasonable personal risk.
  • Others should advise emergency personnel of the location so that the evacuation can be completed.
  • If an imminent danger situation exists and the person requests assistance in evacuation before emergency personnel can arrive, assist in finding volunteers to evacuate the person per his/her instructions.

In the event of a major utility failure during regular business hours, go to a safe location and notify the Physical Plant Staff at 217-718-3522. After 4:30 or on weekends or holidays call 217-306-8035.

Electrical Outage

  • Evacuate the building if the fire alarm sounds or upon notification by authorized emergency personnel.
  • In laboratories, fume hoods to not operate during a power outage and the laboratory should not be used until the ventilation is properly restored.

Gas Leak/Unusual Odors

  • Cease all operations immediately.
  • Do not use cell phones or other electronic equipment.
  • Do not switch lights on or off.
  • Evacuate as soon as possible.

Flooding/Plumbing Failure

  • Cease using all electrical equipment.
  • Avoid contact with the water.
  • Evacuate the building.

All campus buildings are equipped with a weather radio which broadcasts news of severe weather watches and warnings.


  • Follow your building's shelter plan.
  • Take shelter in a basement or the smallest, most-interior rooms and hallways on the lowest floor.
  • Avoid glass enclosed places or areas with wide-span roofs such as auditoriums and gymnasiums.
  • Crouch down and cover your head.
  • Wait for the "all clear" signal from authorized emergency personnel.


  • Stay away from windows.
  • Draw shades or blinds to reduce injury from flying glass.
  • Minimize use of electric appliances.

Information regarding weather closings is available via a variety of resources:

  • Recorded message on campus main phone line (217-718-5000).
  • Local media outlets in the region: radio, television, newspaper.
  • Campus website.

During emergencies, BU crisis communication protocol calls for speedy notification of emergency responders and all members of the campus community. The various communication resources that can be used in a given situation include:

Broadcast Voicemail Subscribe by contacting Information Technology

Broadcast e-mail All students, faculty & staff are subscribed through their University account.

Web site www.ben.edu/springfield

Springfield Emergency Sirens 
Weather Radios

EAS (Emergency Alert System) The national system which supersedes the Emergency Broadcast System and is jointly administered by the FCC, FEMA, and the National Weather Service and which broadcasts emergency alerts via radio and television.

For general and emergency updates, go to http://www.ben.edu/springfield



According to the Higher Education Amendment of 1998, nothing in the General Education Provisions Act of 1965 shall be construed to prohibit an institution of higher education from disclosing, to a parent or legal guardian of a student, information regarding any violation of any federal state, or local law, or any rule or policy of the institution, governing the use or possession of alcohol or a controlled substance, regardless of whether that information is continued in the students' educational records if:

1.The student is under the age of 21;

2.The institution determines that the student has committed a disciplinary violation with respect to such use or possession.

Given this amendment, as well as the understanding that unlawful possession and use of alcohol and controlled substances are not conducive to an educational community and learning, the institution has implemented a policy of parental notification with the following guidelines. Parents may be notified:

·If the student needs medical attention due to alcohol or drug use;

·If the student has caused harm to him or herself or another while under the influence of alcohol or other drugs;

·If the student was arrested or taken into custody by police while under the influence of alcohol or other drugs;

·If the student was responsible for vandalism or destruction of Campus or private property while under the influence of alcohol;

·If the student was operating a vehicle under the influence of alcohol;

·If the student has been found to be in violation of federal, state or local laws related to alcohol or other drugs at least one time prior to the current violation; or

·Other circumstances where the Campus Administrator determines that the student is in violation of disciplinary policy, or in incidents where it has been determined that disclosing information is necessary to protect the health or safety of the student or other persons.


A full list and description of all available federal, state, institutional, and private need-based and non-need-based assistance programs is available in the Financial Aid Office.


Statistical information on the completion and graduation rate of our students is available in the Registrar's Office.


Loan deferments are available for students who join the Peace Corps or become involved with specific volunteer services. Information about these deferment options is available in the Financial Aid office.


The Federal Trade Commission's 'Red Flag Rule' requires institutions that are creditors to develop a written identity theft prevention program designed to detect the warning signs – or 'red flags' – of identity theft in day to day operations of the University. By proactively identifying red flags, the University will be better equipped to spot suspicious patterns when they arise and take steps to prevent the issue from escalating into identity theft.

Benedictine University, its staff and any creditors whom may be working with the University take appropriate steps such as asking authenticating or challenge questions and verifying account information. The Red Flag Rule covers all employee or student accounts, loans and payment plans for debts owed to the University that involve multiple transactions or multiple payments and are administered by the University.