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Information for URSA Presenters

›› When and where is URSA 2019 happening?

URSA 2018 will be held on the afternoon of Thursday, April 4, 2019, from 12:00 pm to 5:30 pm. All URSA events will take place in Goodwin Hall. The poster display will be held in Goodwin's Global Hall (i.e., the main atrium). The locations for the oral presentation sessions will be announced at a later date.  You'll be able to check the URSA program to find out where your session has been scheduled.

›› What will happen during URSA presentation and poster sessions?

All presentation sessions will be moderated by a faculty member who will introduce student presenters, assist with technology, and ensure that presenters don't exceed their allotted time (12 minutes). Audience members will have the opportunity to ask students questions about their presentations. Faculty volunteers will also evaluate each presentation; this feedback will be provided to faculty sponsors, who will in turn share it with their students.

Like the presentation sessions, the poster session is open to the entire University community, including students, staff, and faculty. Students displaying posters should be ready to talk about their projects with visitors and answer questions about their research.

›› When should I arrive for URSA?

Students doing oral presentations will be notified by email of the time and location of the session to which they have been assigned.  Presenters should plan to arrive at least 5 minutes prior to the start of their session.

Students displaying posters will need to check in and set up their posters in the Goodwin Hall atrium between 11:45 am and 12:15 pm, as the poster session will begin at 12:30 pm sharp. Poster students will also be responsible for "manning" their poster for most of the afternoon and should be prepared to explain their project and answer questions about it.

›› How long should I spend at URSA?

As long as you want! We encourage presenters to visit the poster session and hope students displaying posters will also attend one of the presentation sessions. Refreshments will be available.

Note: presenters are required to be present for the entire duration of their assigned panel. Similarly, those participating in the poster session are required to man their poster for at least 2½ hours over the course of the afternoon, though the time spent need not be continuous. If you are presenting a poster as part of a group, you are welcome to split this responsibility among your group members.

›› What if I need to use technology as part of my presentation (e.g., PowerPoint, etc.)?

Students planning to use PowerPoint or some other software package are required to bring a copy of all files needed for their presentation on a flash drive. If special software or media elements are used in the presentation, students should arrange to test out their presentations on campus systems ahead of time in order to make sure that there are no problems on the day of the event.

Please note that, due to time constraints, presenters will not be able to access PowerPoint and other files stored in e-mail accounts or in cloud storage (e.g., Dropbox, Google Drive, Box.com, iCloud, etc.).

›› Are there any requirements for posters that will be displayed during the poster session?

All posters must be mounted/presented on stiff poster board (i.e., don't show up with a poster that is simply a gigantic piece of paper).

If you have printed out your poster as one large sheet, you can use tape or binder clips to mount your poster on a flat piece of rigid poster or foam board (available at Staples and other office supply stores). The goal is to make sure that your poster does not flop over when it is displayed on a poster stand.  We will have stands available for presenters on a first-come, first-served basis. If you elect to use a tri-fold poster for your display (such as the kind shown here), you'll be able to set it atop a table.

Posters should look neat and as professional as possible, as well as be reasonably easy for people to follow/understand.

›› What should I wear for URSA?

While formal attire is not required, opting for overly casual clothing may cause your audience to take you and your presentation/poster less seriously. We recommend wearing neat, clean clothing that's comfortable: think business casual.

›› Other tips for presenters

URSA presenters can find a very useful list of tips on how to prepare for and give an effective presentation: 15 Strategies for Giving Oral Presentations.  Item #3 on this list is especially crucial: be sure to practice your presentation and also time it in order to make sure that you do not exceed your allotted time (12 minutes).

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