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  Guidelines for Participation

Guidelines for Speaking Presentations

Speaking presentations will be ten (10) minutes plus five (5) minutes for questions and answers. Moderators will terminate presentations that are too long and will start each presentation on time. You must arrive at your presentation room ten (10) minutes before the start of the Session to check in with the moderator and facilitate setup. The presentation equipment available in each classroom will be a PC compatible computer, ceiling-mounted LCD projector, and speakers. The laptops provided will also have a DVD player.. If you bring a Mac computer we have the standard Apple DVI to VGA adapter. The PC computers are equipped with USB ports and all use Microsoft Office 2010. To access the Internet, each classroom has a data port and wireless access.

As soon as you know of any special needs please contact Cheryl Mascarenhas at or Jayashree Sarathy at

Support Your Fellow Presenters!

As you know, all presenters have invested time and energy in preparing for the symposium and deserve a positive experience. As participants, you are expected to attend presentations and to spend some time reviewing posters and talking with their presenters. Part of being a scholar is respecting your fellow scholars and taking an interest in their work.

Guidelines for Poster Presentations

The primary purpose of a poster presentation at a scientific meeting is the communication of information and ideas to one’s colleagues. The poster session provides an opportunity for informal individual discussions based on illustrative material.

An excellent poster is composed of good science, uncluttered and colorful design, legibility and brevity of text, and straightforward organization. A central tenet of good poster design is simplicity. Use a crisp, clean design and strong title. Do not tell the entire research history, present only enough data to support your conclusions and show the originality of the work. The text material should be extremely brief. The most successful posters display a succinct statement of major conclusions at the beginning, followed by supporting text in later segments.

  • If you indicated that you will be using a plotter or a wide-format printer to make your poster, you will be given a 4 ft. by 4 ft. space on a poster stand (bulletin board) [see image below] to display your poster. (Please note: bulletin board space is extremely limited, and will be assigned based on the date of the abstract submission)
      Bulletin Tack boards
    • The top of the board should consist of an easy-to read title that includes the author name(s). The title lettering should be about 2" to 3" with subheadings 1/2" to 1" high.
    • All lettering should be legible from 5 feet away. The minimum type size you should use for text is 18 points. Text material can be printed at 12 points (1/8"), then enlarged on a copying machine to as large as 24 points (1/4") with no significant loss of clarity. This is an inexpensive way of producing neat-looking material.
    • The component parts should be numbered or have arrows that lead the viewer through the display.
    • Leave some open space in the design, and use elements of different size and proportions.
    • A large and/or bright center of interest can draw the eye to the most important aspect of the poster. Use of color can add emphasis and clarity.
    • Make illustrations simple and bold. Enlarge photos enough to show pertinent details clearly.
    • Displayed materials should be self-explanatory, freeing you for discussion with viewers.
    • In the event you submit your abstract after the deadline, and provided we are able to accept your submission, we cannot promise to include your abstract and information in the final program bulletin but we will do our best to include it in an addendum. Late submission posters also should be brought on a self-supporting, trifold background so that we can accommodate your presentation.


If you have any questions about content and graphics talk with your faculty sponsor/advisor; if you and/or your faculty sponsor have questions about arrangements please contact a member of the Symposium Planning Team: Cheryl Mascarenhas or Jayashree Sarathy.


Guidelines for Abstracts

Abstracts for both speaker and poster presentations should be submitted through the Abstract Submission web page. The abstract should be 100-200 words in length. Classroom instructors or faculty sponsors/advisors should have read and approved each abstract before it is submitted. If you have any questions consult your instructor and, if needed, you and/or your instructor may contact the Symposium Co-Chairs, Cheryl Mascarenhas or Jayashree Sarathy.

The deadline for all abstract submissions is Sunday, March 31, 2019.

Disciplinary categories in which the paper will be presented: Biology, chemistry, computer science, economics/business, humanities, mathematics, physics, psychology, sociology/anthropology.

The following information should be submitted through the Abstract Submission Form:



  • Title of paper
  • Presenter's name, major field, year in college, college or university name
    • (Repeat line 2 for each co-author)
  • Faculty advisor or sponsor, college or university name
    • Every presentation must have a faculty sponsor even if the sponsor was not directly involved in the work being reported
  • Abstract text
    • State the specific objectives of the paper
    • State where and how information was obtained (lab experiments, library, interviews, surveys, etc.)
    • Provide a brief statement of methods employed
    • Summarize results and conclusions (to the extent finished) and directions for future study
  • Discipline in which the paper will be presented: Biology, chemistry, computer science, economics/business, humanities, mathematics, physics, psychology, sociology/anthropology
  • Type of work presented:
    • Original research,
      • A laboratory experiment
      • A survey of people on or off campus to obtain their ideas, opinions or feelings
      • An investigation or study, using other research methodologies
    • Secondary research
      • A study of the published literature to find information on a subject of interest
      • A re-analysis of data obtained by others to test new hypotheses or identify new insights
    • An off-campus experience - or those who have had a significant off-campus activity, such as
      • an internship,
      • field experience,
      • service learning,
      • study abroad, etc.
    • Other significant learning experience in the discipline approved by a faculty sponsor

Suggestions Concerning Abstract Content

Off-campus experience abstracts should briefly describe the location and nature and purpose of the group/organization where the student worked. If you have any questions regarding abstract preparation, see your faculty sponsor/advisor.