Donating Materials

The Benedictine University Archives actively collects institutional records. In addition to institutional records, the Archives does accept donations of personal papers. If you are interested in donating a collection, please contact an archivist with questions and concerns before you discarding materials from your office or if you are interested in donating a collection or complete our online submission form.

Personal Papers

The Benedictine University Archives welcomes donations from faculty, alumni, and community members. Of particular interest are the personal papers of faculty, administrators, and alumni including photographs, scrapbooks, programs, publications, and other materials that document one’s time at the school. Please Contact Us to discuss transferring these materials to the Archives.

Transferring College Records

As the official repository of University records, the Archives actively collects materials documenting the history of Benedictine University. If your office, department, or organization has records to transfer, please contact the Archives to discuss your donation.

We are interested in receiving all materials that are of legal, fiscal, administrative, and historical value to the school. For more information, refer to the University records management policy. Here are some examples of materials that tend to encompass these values:

• Committee, task force, and departmental meeting minutes and reports
• Correspondence and memoranda
• Personal papers of alumni, faculty, and administrators
• Scrapbooks
• Annual reports
• Architectural drawings of campus buildings
• Departmental histories
• Policies, guidelines, reports, and procedures
• Employee (faculty, staff, and administrator) handbooks, manuals, and policies
• Accreditation reports
• Student guidelines and policies
• Subject files
• Constitutions and by-laws, minutes and proceedings, lists of officers of the college’s corporate bodies
• General administrative records, especially those from the offices of the President, Vice Presidents, and Registrar. These records include correspondence, meeting minutes (especially for committees no longer in existence or for projects that have been completed), written reports, self-studies/accreditation visits, transcripts of deceased students, and subject files at least five years old and not longer needed for reference.
• Publications, meeting minutes, correspondence, photographs, etc. of the student body, its government, various student organizations, societies and clubs, and alumni groups
• Publications by and about Concordia College (e. g., programs, brochures, clippings from local newspapers, newsletters, etc.)
• Biographical information on administrators, faculty, staff, and alumni of the college.
• Oral history interviews with their transcriptions
• Photographs, slides, films, audio and video recordings, and emerging electronic media that are identified, dated, and produced by or related to the school
• Artifacts and memorabilia related to the school’s history and of a manageable physical size and condition