Policies and Procedures

The Benedictine University Housing Agreement is contained within the online housing application. By completing an application for housing, a student is made aware of the terms and conditions associated with residential living, and the student provides consent to the terms and conditions as part of that process.The following terms regarding residents and their rooms should be emphasized:

Residence Life Procedures

Student Room Guidelines

Community Responsibilities

Theft/Damage/Weapons Policies

Issues Related To Alcohol & Drug Use

Students’ Rights

Since a residence hall is made up of a group of individuals in a “living-learning environment”, each person possesses certain rights which must be held in high regard. Mutual respect and consideration coupled with an awareness of and a sensitivity to the needs of other individuals must be the standard for group living. This statement is intended to suggest minimal expectations of rights of hall residents, in actualizing their freedom, without placing constraints upon such rights of other residents. The following is offered as a framework for discussion and consideration:

  • The Right: To read, study, and/or sleep free from undue interference in or around one’s room.
  • The Right: To recreation in or around the Residence Hall and Apartments
  • The Right: To personal privacy.
  • The Right: To a physical environment that is clean, healthy, safe, and orderly.
  • The Right: To recourse according to prescribed judicial procedures against anyone who unduly infringes upon one’s rights or property.
  • The Right: To participate in the process of self-governance, i.e. through the Student Senate.

Student Responsibilities

In line with any other system of rights is the responsibility, then, to not infringe and violate others’ rights. Thus, in accordance with the aforementioned rights come the following responsibilities.

  • The Responsibility: To control noise and other distractions that inhibit the exercise of study or sleep by another person.
  • The Responsibility: To modify recreation so that it does not interfere with the rights and safety of others in or around the Residence Halls and Apartments.
  • The Responsibility: To respect the personal privacy of others in the Residence Halls and Apartments. To also recognize and respect the personal privacy of roommate(s).
  • The Responsibility: To assist in the keeping of the University environment clean, healthy, safe, and orderly.
  • The Responsibility: To conduct oneself in a manner that does not infringe on the rights of others.
  • The Responsibility: To be active in the process of self-governance and to insure voicing of one’ opinion or ideas.

Housing and Meal Plan Refund Policy

Balance of housing and meal plan fees per semester, upon withdrawal from housing:

  • 100 percent refund prior to the first day of classes
  • 90 percent refund during the first week of classes
  • 75 percent refund during the second week of classes
  • 50 percent refund during the third week of classes
  • 25 percent refund during the fourth week of classes
  • No refund after the fourth week of classes
  • Telecommunication fee is non-refundable
  • Students who sign up for housing after the fourth week of school will be prorated for housing and meal plan. No refund upon withdrawal from housing.
Other Housing Charges:
  • Room changes are subject to a fee after the fourth week of classes. A $100 fee for Founders' Woods Apartment rooms and a $50 fee for Residence Hall rooms. Room changes are only permitted on the dates specified by the Residence Life Office.
  • A cancellation fee will be charged to residents if an exemption is requested from their housing contract. A $300 fee for Founders’ Woods and a $200 fee for Residence Hall housing.
  • Failure to check-out correctly will result in a $150 improper check-out fee. Please see Move Out Procedure for more detail.

Student ID

The ID Card system at Benedictine University plays an integral role in the safety and security of the students who live on campus. Each student’s ID allows them access to their residence hall only. Students are responsible for their individual IDs and the loaning of a student’s ID is strictly prohibited and may be followed up with severe sanctions due the fact that other students’ safety has been compromised. If a student loses their ID, they are responsible for contacting Campus Police to purchase a new ID card for $50 and have their old card deactivated.

Important Dates and Times

Fall Move-in
  • New students check-in on Thursday, August TBD 9:00 a.m. - 1:00 p.m. in Krasa (Residence Life Office).
  • Founders' Woods returning students check-in on Friday , August TBD from 10:00 a.m. - 4:00 p.m. in Krasa (Residence Life Office).
  • Residence Hall returning students check-in on Saturday August TBD in the Residence Halls from 10:00 a.m. - 2:00 p.m. on the first floor lounge.
  • Student-athletes check-in will be arranged with the Athletic Department
Thanksgiving Closing
  • Residence Halls Close at 6:00pm on Tuesday, November 22th.
  • Residence Halls Open at 1:00pm on Sunday, November 27th.
Winter Break Closing
  • Residence Halls Close at 6:00pm on Friday, December 16th
Spring Move-in
  • New/Transfer Students: 10:00am - 2pm on Sunday, January 15th.
  • Residence Halls open for Returning Students at 1:00pm on Sunday, January 15th.
Spring break
  • Residence Halls close at 6:00pm on Friday, March 17th
  • Residence Halls open at 1:00pm on Sunday, March 26th
Easter break
  • Residence Halls close at 6:00pm on Thursday, April 13th 
  • Residence Halls open at 1:00pm on Monday, April 17th
Housing Selection
  • TBD
Spring Move-out
  • Residence Halls and Founders Woods close at 9:00pm on Friday, May 12th. Please read the move-out procedures.

Residence Life staff members are available to check residents into their rooms. Along with receiving keys, residents are required to sign a Room Condition Form. (This involves reviewing the room and noting on the form any details regarding the condition of the room. It is important to fill out the form thoroughly, as the resident may be held responsible for any damage other than normal wear and tear not recorded on the check-in portion of the form.)  The resident is responsible for the room and its contents and signing the Room Condition Form indicates the resident is in agreement with the information recorded. This responsibility for the room extends to any damage done by guests or as a result of chances taken by the residents; such as leaving the room unlocked and unattended.

Move Out Procedure

When a student moves out of the apartments or residence halls, whether at the end of a term or during the year, an appointment for checkout must be made with the RA. At this time, the checkout section of the room condition report must be completed. Again, the resident indicates agreement with the information listed on the form by signing the checkout line. Keys should not be left with another student. At the end of the academic year, each student must checkout within 24 hours of his/her last final exam. Students must have all of their belongings removed from the room prior to the scheduled checkout appointment with the RA. Failure to observe the checkout procedures will result in a $150 fine. Students who have withdrawn from the University or who have been asked to leave for disciplinary reasons must follow proper checkout procedures and leave within 48 hours (or earlier, if specified).

Break Periods

Only Founders’ Woods residents are permitted to stay in their assigned apartments during Thanksgiving, Holiday, and Spring Breaks. However, residents are expected to abide by all university/residence hall policies, as well as state and federal laws.

Housing Assignments

Incoming students are assigned to rooms based on their housing preference form submitted prior to the start of the academic year. Specific instructions are distributed to all returning residents in the spring. In order to make arrangements for housing, a student must have housing priority until the first of May for the following year. After May 1, housing priority is given to new incoming students.


Although the Office of Residence Life will work to accommodate students’ requests for specific rooms, an approved housing contract only assures a student a space in the halls. The Office of Residence Life reserves the right to move any student, if needed, to a different, but comparable space.

Temporary Relocation

Role of Residence Life and Facilities Management

When maintenance, repairs and/or health and safety issues require the temporary relocation of a student, the University, through the Offices of Residence Life and Facilities Management, will make every effort to do the following:

  • Provide the student with a Statement of Student Rights and Responsibilities during Temporary Housing Assignment, which is attached to this document as an Appendix.
  • Identify temporary housing that is substantially similar to that which the student has been regularly assigned and for which the student has been billed. For purposes of this policy, substantially similar refers to a comparable room or apartment located within the residential community to which the resident is assigned that is of a similar size and containing similar amenities as the regularly assigned space. If more than one substantially similar location is available at the time of the event, the student will be presented all available options.
  • Communicate an anticipated work plan that includes an estimated time for the completion of the maintenance work or repair, based upon the information available at the time of the communication.
  • Notify the student when the relocation must be completed to facilitate the maintenance work or repair.
  • Offer the student assistance in moving personal articles to the temporary location.
  • Provide ongoing communication as to the progress of the work project and the identification of the day and time when the student can return to his/her assigned space.
  • Ensure that the area impacted by the maintenance or repair is in a clean and safe condition upon the student's return.

If the University is able to provide a substantially similar space on campus for circumstances covered by the Housing Agreement, no form of compensation, billing adjustment, inconvenience fee or other benefit will be provided to the student.

When Substantially Similar Housing is Not Available:

If the University is unable to identify substantially similar space that is available at the time of the necessary repair, one or more of the following courses of action will be discussed with the resident:

  1. If available, the student may be offered an upgraded temporary location at the same rate as the student's regular assignment. For example:
    • If an Ondrak resident cannot be accommodated in another space within the facility, but there is space available in an apartment in Founders Woods, the resident may be offered a temporary assignment to the available apartment.
    • If a resident of a four bedroom apartment cannot be accommodated in another four bedroom unit, but space is available in a two bedroom apartment, the student may be offered a temporary assignment in that space, provided that no more than two students reside in the unit at that time.
  2. If the only space in campus housing available at the time of the displacement is considered a downgrade from the student's assigned space, the student will be offered a temporary assignment in that space with a reduction in billing to reflect the rate difference for the period of the temporary relocation, or as close as such an arrangement can be made. For example:
    • A resident of Founders Woods cannot be accommodated in another apartment within the Founders Woods community, but is accommodated in Ondrak Hall for a period of five days. A billing adjustment would be made to reflect the difference in cost between the per diem Founders Woods rate and the double occupancy rate of Ondrak Hall for five days.
    • Residents of a four bedroom apartment in Founders Woods are temporarily accommodated with double occupancy in a two bedroom apartment for seven days. A billing adjustment would be made to reflect the difference in the cost between the per diem Founders Woods rate and the rate of double occupancy of Neuzil Hall for the seven day period.
    In cases where a student may be temporarily relocated from an apartment with kitchen facilities to a residence hall where no meal preparation facilities are available, the University may provide the student with additional meals through Dining Services at the rate of two meals per day. No additional adjustments will be made to the student's account.
  3. If the University is unable to accommodate a student anywhere in campus housing due to availability of gender-appropriate facilities, the student may be offered a room at a local hotel for a time period associated with the repair, the arrangements for and the cost of which is covered by the University. The period of the hotel stay will be evaluated based upon facts and circumstances of the repair. The University may provide the student with additional meals through Dining Services at the rate of two meals per day. If the hotel provides courtesy transportation, the University will assist students in working with the hotel to arrange for reasonable transportation accommodations. However, the University will not reimburse a student for the cost of mileage for travel between the university and the hotel during the stay, meals taken at the hotel or incidental expenses (including room service, mini bar expenses, pay-per-view movies or personal services) that are not included in the regular room rate.

Note: The University reserves the right to identify options other than those listed above as circumstances merit.

Student Refusal of Housing Options:

The duty of the University is to provide a substantially similar housing arrangement orprovide an alternative option in the event that substantially similar housing is not available. If a student is offered a temporary housing accommodation, but either denies the options offered or states a preference to commute from home or make an alternative housing arrangement, the student may not request and will not be provided any form for compensation in exchange for denying the temporary housing assignment.

Student Appeals:

Only students who have been directly impacted by the provisions of this policy may submit an appeal of any term or condition specified herein. Appeals must be submitted in writing to the Financial Appeals Committee at FinancialAppealsCommittee@ben.edu. The University will proceed with completing required maintenance or repairs regardless of the student's intention to appeal.

Statement of Student Rights and Responsibilities During Temporary Housing Assignment

The University maintains the right to temporarily relocate residents for the purpose of conducting maintenance, repairs or in instances where health and safety issues require temporary relocation. When a temporary relocation is necessary, however, the University is committed to minimizing the impact of the relocation.

Student's Rights:
  • The student has the right to know the nature of the issue that serves as the basis of the relocation. That information may be conveyed either verbally or in writing by either Facilities Management or the Office of Residence Life.
  • The student has the right to receive an estimated work plan prior to vacating his/her assigned space, either verbally or in writing, which provides a known scope of work and a projected completion date. The work plan is intended as an estimate only; the scope of work and projected completion date may be modified as the work commences and more information is gained.
  • The student has the right to a substantially similar temporary housing assignment or to an alternative space in the event that a substantially similar space is not available, according to the Policy on Temporary Housing Relocation due to Maintenance, Repair or Health and Safety Issues. For purposes of this statement, the terms and conditions of that policy are incorporated into this provision.
  • The student has the right to assistance in moving personal items to the temporary housing location. Students wishing to exercise that right should speak to a Resident Assistant or a member of the Residence Life staff.
  • The student has the right to ongoing communication about the progress of work being done on his/her assigned space, including notification of any adjustments to the estimated timeframe for the student to be able to return to his/her space.
  • The student has the right to return to his/her assigned space in a reasonable timeframe after the work has been completed. The student also has the right to return to a space where the area subject to the maintenance or repair work has been amply cleared of debris and is in a clean and functional condition.
Student Responsibilities:
  • The student is responsible for relocating to a temporary housing assignment no later than the instructions provided by the Office of Residence Life.
  • In the event that the student is requested to temporarily submit his/her key to Residence Life, the student will do so by the stated date and time.
  • The student is responsible for either taking items of value to the temporary location or securing them safely in a locked space that is not involved in the scope of the required work.
  • The student is responsible for following any and all verbal or written instructions that apply during the completion of the maintenance or repair. These may include:
    • Requiring the student not to enter the space during the repair process unless accompanied by a member of University Police and/or Residence Life staff.
    • Refraining from interfering with the maintenance or repair work being conducted in any way.
    • Acknowledging receipt of any updates or other information provided by Facilities Management or Residence Life.
  • The student is responsible for returning the key to the temporary space to the Office of Residence Life in a timeframe that the office indicates.
  • The student is responsible for promptly reporting any problems or concerns associated with maintenance work or repair observed or experienced upon moving back to the assigned location.

Staff Right To Enter

The Benedictine University Housing Agreement is contained within the online housing application. By completing an application for housing, a student is made aware of the terms and conditions associated with residential living, and the student provides consent to the terms and conditions as part of that process.

The residence halls and apartment buildings used for campus housing are under the direct and ongoing control of the University, and the University maintains the right at all times to conduct routine inspections, to perform requested repairs and preventative maintenance and to respond to emergency situations with or without the presence of the resident(s). The relevant language of the Housing Agreement states:

I. Upkeep

C. The University, its officers, employees and agents shall have the right to enter upon said assigned premises at reasonable times for the purpose of inspection and repair, preservation of health, safety and quietude and recovery of University-owned property.

Circumstances Requiring Entry by Staff:

University staff and/or agents working under their direction (including specialists in building trades, repairs and extermination)may need to enter residence rooms and apartments in any of the following circumstances:

  1. Inspection: Visual inspections of physical space, mechanical elements, university-owned furniture, appliances and fixtures are considered routine, preventative measures and may occur periodically throughout the year. The purpose of such inspections is to ensure that students maintain their living space in a clean, sanitary and orderly manner to ensure the health and safety of residents and the protection of University-owned property. Inspections may be conducted by either Residence Life and/or Facilities Management staff, depending upon the nature and purpose of the inspection.
    • During periods of occupancy, Residence Life will provide residents with advance notice of scheduled inspections, including inspections that may occur during holiday breaks, via electronic communication. Such communication constitutes constructive notice of inspections. The University reserves the right to enter student rooms or apartments to complete inspections with or without students present when prior notice has been given.
    • The University reserves the right to conduct inspections of individual rooms or apartments on a non-scheduled basis for health and safety purposes when there is reason to believe that either the physical space or resident conduct creates a hazard or potential harm to residents or university-owned property. Typically, 24-hour notice will be given to residents of these inspections, unless the risk to property or health is considered imminent, constituting an emergency. (See below.)
  2. Requested Repairs: Repairs and/or replacement ofuniversity-owned property are routinely performed in response to work orderssubmitted at the request of a resident or by a member of the Resident Assistantor professional staff.
    • For purposes of this policy, the submission of a work order constitutes student permission to enter the space for the purpose of attending to the request. Work orders will be completed as staff and circumstances allow. Facilities Management reserves the right to access a resident's room or apartment to complete the work order with or without students present.
  3. Routine Maintenance: Routine maintenance includes work that is systematically performed throughout a residential community during periods of resident occupancy. An example of routine maintenance is the replacement of filters in HVAC units.
    • For purposes of this policy, routine maintenance is treated in a manner similar to scheduled inspections. Residence Life will provide residents with advance notice of routine maintenance, including work that may occur during holiday breaks, via electronic communication. Such communication constitutes constructive notice of the completion of routine maintenance. The University reserves the right to enter student rooms or apartments to complete routine maintenance with or without students present when prior notice has been given.
  4. Emergency Repairs/Circumstances: To protect university and/or students' personal property, ensure the health and safety of residents or to silence a disruptive noise, the University reserves the right to enter occupied rooms or apartments to attend to emergencies, with or without students present and without prior notice.

When possible, once the emergency has passed residents who are not present at the time of the emergency will be notified by University personnel from either University Police, Facilities Management or Residence Life.

Scheduling of Repairs or Maintenance:

The completion of requested repairs and routine maintenance work is typically performed on weekdays between 8:00AM and 5:00PM, depending upon the availability of those whose skills are needed to complete the task. Whenever possible, the onset of work in Jaeger Hall will be delayed until 10:00AM to allow for privacy for female residents. If work needs to begin prior to that time, Jaeger residents will be notified so that they can make adjustments in their morning routine.

Student Responsibilities:

In both routine and emergency circumstances, students have the duty to allow the completion of the required repair or maintenance work to take place in a timely manner and without interference. Specifically, student responsibilities include:

  • Checking university email on a regular basis for official University communications which may include information about inspections and routine maintenance
  • Demonstrating compliance with expectations of cleanliness, food storage, trash removal, treatment of university owned property, instructions related to heating and air units and standards related to fire code, local ordinances and state and federal law
  • Securing personal items of value prior to the completion of an inspection or routine maintenance work
  • If present at the time of a repair, providing reasonable access to the area where a repair is to occur, including the removal of personal belongings, to allow for the maintenance or repair work to be completed efficiently
  • Accurately responding to questions raised by Facilities Management staff or others working under their supervision
  • Acknowledging instructions given and recommendations made by University personnel and/or their agents during or after the completion of the maintenance work or repair
University Responsibilities

University officials are responsible to students in the following ways:

  • Residence Life will communicate with residents in advance of any scheduled inspections and routine maintenance, providing a minimum 72 hour notice of such work.
  • When arriving at a resident room or apartment to perform inspections, routine maintenance work or requested repairs, Facilities Management and/or Residence Life staff will knock on the door, announce themselves and wait for a resident to answer. After a reasonable delay, the staff member may key into the resident room or apartment.
  • Facilities Management staff will be identifiable by apparel and Benedictine University ID. Vendors and agents working under the supervision of Facilities Management will be identified by guest identification containing an effective date.
  • While in a resident's space, Facilities Management and/or Residence Life staff or their agents will make a good faith effort not to disturb residents' personal property or any area not impacted by the inspection, maintenance or repair.
  • Facilities Management staff or their agents will leave the space in a reasonably clean condition and will secure the room or apartment upon completion of the work.
Student Grievance:

Students who feel that a University staff member or someone performing work under supervision of a staff member has unnecessarily or inappropriately entered or accessed their assigned space should notify their RA or a member of the Residence Life staff or they may complete an official Student Complaint Form available at http://www.ben.edu/student-life/student_complaint_form.cfm.

Eligibility for Housing

Only full-time students (at least 12 credit-hours for undergraduates and 6 credit-hours for graduates) at Benedictine University may live in campus housing. Students may be denied housing for appropriate reasons as determined by the Office of Residence Life.

Room Changes in the Residence Halls and Founders’ Woods Apartments

There are instances when roommates come in conflict with one another. When this occurs, the Residence Life staff will help students work through their difficulties and explore solutions such as mediation, compromise or roommate agreements. Residents must approach their RA to mediate the conflict before any other option is considered. If no solution is reached after extensive effort on the part of the roommates and staff, a room change may be considered. All room changes will originate with the Office of Residence Life.

No room changes will take place until after the two week freeze period at the beginning of the semester. Unauthorized room changes, for any reason, will result in a $100 fine for residents of Founders' Woods and a $50 fine for Residence Hall residents, the student will then be required to move back to his/her original room. Room changes based upon race, color, age, religion, sexual orientation, national origin or disability will not be approved. Room changes after the fourth week of the semester are subject to a $100 fee if living in Founders' Woods and a $50 fee for all other Residence Halls.

Injury or Illness

Any accidents occurring in the residence halls resulting in injury should be reported to the RA or the Area Coordinator; who may, depending on the circumstances, assist the person in obtaining medical treatment and notifying appropriate family and/or University personnel. An accident report will be filled out by the University agent. Any medical emergencies or extended illnesses should also be reported to the Office of Residence Life. Arrangements may be made with the Food Service director to obtain a sick tray for a resident confined to his/her room. Residents are ultimately responsible for their own health care.

Locks and Keys

All residents, upon check-in to their assigned space, are issued a room key, which locks both the resident’s main door and the bedroom door, and a mailbox key. A charge will be assessed if the keys are lost or not returned at the announced deadline. Residents must notify the Luba Baranivsky within 48 hours of losing keys. A resident’s checkout will not be considered complete until the key is returned. Duplicate keys are not permitted. Disciplinary action will be taken in this situation. Legal action may also be taken against the vendor providing the duplicate.

If a student is locked out of his/her room, Campus Police has access to a master key to open the room. Identification is required and there will be a charge for this service. Unauthorized locks may not be placed on room doors. Any change or addition of locks must be performed by Campus Services and have prior authorization by the appropriate University personnel.

Non Compliance

Students must comply with orders from University personnel at all times. Failure to do so will result in the violation of both the non-compliance policy and any suspected violations involved with non-compliance.


For the safety and protection of your personal belongings, always lock your room and apartment door before sleeping or whenever you leave your room or apartment, even if it is only for a brief period of time. Any thefts, even minor ones, should be reported promptly to a Residence Life staff member and/or Campus Police.

Fine System

A fine system shall be placed that pairs various policy violations with a monetary fine. These fines will be severe enough to have an impact on negative behaviors, but not high enough as to be unusual or prohibitive. Please also note that providing alcohol to minors will result in addition fines. While the monies can be used for various projects, they must be used to better the lives of on-campus students and/or the mission of Residence Life. The following is a list of incidents and fines:

  • Underage consumption/possession of alcohol: $100 fine for each offense. After the third offense, there will be a physical arrest. All alcohol incidents will involve a meeting with Residence Life staff. This meeting is an effort to help curb behaviors that may be considered hurtful, unhealthy, and/or dangerous. It is at the discretion of the Office of Residence Life to issue sanctions in addition to fines received. 
  • Littering: When excessive trash is spotted outside a residence a fine will be issued. The initial fine is $10 per resident. The resident(s) will be fined $25 each day that the trash is not removed after the first fine is issued. The Office of Residence Life has the discretion to issue additional fines if deemed necessary. 
  • Excessive noise/over occupancy: A warning will be issued when it is prudent. Severe and/or repeated disruptions will result in an incremental fine system of $100 for each disruption.
  • Guests of the opposite gender (Jaeger and Ondrak only): If prudent, warnings will be issued and meetings will be scheduled for regular violations. Severe violations (guests staying for several 24 hours periods) will result in a $10 fine for each night to protect student costs as well as a meeting with the Residence Life staff. 
  • Smoking: Illinois law prohibits smoking in virtually all public places and workplaces, which includes educational institutions and their properties. This includes all residence halls and Founders Woods apartment complex. If a resident is spotted smoking within 15 feet of a prohibited area, including public balconies of the Founders’ apartments, a warning will be first issued. From that point the student will be charged $75 for each subsequent occurrence. If the violator is not a student, then the resident responsible for them will be fined.

Fines will be automatically assessed to the student’s account.

Override Policy:

In an effort to protect these funds and the interests of the students, should the monies be assigned to a project that is viewed to violate the mission of Residence Life or is believed to be misused in other forms, an unanimous override vote can take place from the Assistant Vice-President of Student Life, Associate Dean Area Coordinator(s) of Residence Life.

Annoying or Harassing Phone Calls

Any calls of an obscene or nuisance nature should be reported to the Residence Life staff. The Office of Residence Life, with the assistance of Campus Police, can arrange to have incoming calls screened as they come in. If the calls persist or are threatening, Campus Police should become involved.

Room Furnishings

All room furnishings (furniture including, but not limited to beds, tables, desks, chairs, and couches) provided by the University must remain in the residents’ assigned room. Beds are provided by the University. Lofts are not permitted. Pressure system bunk beds may not be used. Waterbeds are not permitted in resident rooms because of the possible damages from leaks or flooding. If any furniture is removed from the apartment, is found missing, damaged or placed out on apartment balconies, the resident will be charged for the entire piece of furniture and may also be subject to disciplinary action.


Pets, other than fish in an aquarium, are not allowed to visit or reside in Residence Halls or Founders’ Woods apartments because of health and nuisance problems. Fish aquariums may not exceed 10 gallons. If any unauthorized pets are found and/or are not removed resident may be subject to a fine and/or disciplinary action.

Illegal Appliances

For fire safety halogen lamps, toasters, hot plates and any other open coil appliances are not permitted in any of the Residence Halls.

Only Halogen lamps are not permitted in Founders’ Woods apartments due to the high risk of room fires.

Candles and Incense

These items are not permitted in any of the Residence Halls and Founders' Woods apartment. Open flames are fire hazards. Many students have allergic reactions to incense.


Antennas are prohibited outside the windows of the Founders’ Woods apartments. Radio transmissions from rooms are also prohibited.

Windows and Screens

Window screens may not be removed and must cover the windows at all times. For safety reasons, residents may not lean out of the windows or sit on window ledges. Removal of the window screen and/or throwing items from windows will result in a fine and/or appropriate disciplinary action. The removal of window screens will result in a $200 fine. Windows are not to be opened when the air conditioning is operating.

Students may not use windows to exit or access their rooms

Displays in windows which are deemed inappropriate and not removed by the resident(s) will be removed by the Residence Life staff.

Throwing objects from windows may result in terminating your housing contract.


Residents may not leave personal belongings during the summer months. The University does not have facilities to store student property. Please make the necessary arrangements to remove all of your belongings before the time of checkout. Personal belongings left behind will be discarded after 72 hours of the official checkout date. Students found in violation of this policy will be charged $200 for the removal of their belongings.


Decorations to help personalize your living space are encouraged so long as they are in good taste and are not considered a safety hazard. The Residence Life staff reserves the right to ask students to remove decorations deemed offensive, unsafe or as viewed as damaging to University Property.

Adhesives may be used to attach decorations as long as they can be fully removed when the resident moves out without damaging walls.

Students should be cautious when placing items on room and/ apartment main doors and ceilings because they might present a fire hazard or remove the finish.

Decorations on room doors and windows should also be in good taste (i.e. not lewd, indecent or obscene).

  • No device which penetrates or damages the door, walls, or furniture may be used in any way.
  • Holiday decorations are permitted so long as they do not present a fire hazard. Real trees are not permitted in the halls.

Guest Responsibilities

Guests are permitted so long as they conform to the visitation policy and roommates agree that the frequency and duration of the visits is acceptable.

A resident may host an infrequent and occasional overnight guest (The Office of Residence Life reserves the right to define “infrequent and occasional”), provided that such does not interfere with the rights of the roommate and does not violate the visitation policy (i.e. Jaeger and Ondrak cannot have overnight guests of the opposite sex). Residents must walk their guest to the Campus Police department and register their guest for purposes of campus and guest safety. Guests may not stay longer than two nights in a row. Guest registrations must be completed before 10 p.m. on the first night the guest is staying. The host is responsible for the observance of University housing policies and the behavior of their guest at all times. The guest must be in the presence of the host at all times.

In the case of a disciplinary issue, action will be taken against the host if the guest is a non-Benedictine student. Guests are discouraged during the week due to the inconvenience to roommates and other residents.

Residence hall guests are expected to sign in at the Campus Police department. Guests who have not signed in and/or are unescorted in the building will be subject to detainment and identification. Consideration for privacy and rights of roommates and other residents must be respected. A resident may have up to three guests visit his/her assigned room at any one time.


Cohabitation is defined as an un-wed person physically living with someone of the opposite gender; it does not matter whether either party is a student or a non-student. Benedictine University does not support cohabitation and thus it is not allowed within the residence halls or Founders’ Woods.


Founders’ Woods residents have the privilege of observing 24-hour visitation, so long as courtesy is used when in contact with roommates and other residents and all University policies and State and Federal laws are abided.

Quiet Hours

In an effort to reduce the amount of noise, specific minimum quiet hours have been established. These quiet hours are in effect for all Resident Halls as well Founders Woods.

  • Quiet hours should be observed from 10:00 p.m. to 8:00 a.m. on weekdays (Sunday through Thursday) and 12:00 a.m. until 8:00 a.m. on weekends (Friday and Saturday). 
  • Courtesy hours are in effect at all times. 
  • Noise to an excessive degree at any time of the day is a serious offense in a building where others might require quiet for study or sleep. 
  • Stereos, radios, televisions, musical instruments and conversations should be kept at levels that will not interfere with other residents. 
  • Amplifiers and loud musical instruments may not be used in student rooms.

If you encounter a noise problem, ask the responsible parties to be quiet. If they persist and/or are unresponsive to your requests, contact your RA, the Residence Life staff member on duty, or Campus Police.  

Repeated noise violations might result in loss of the privilege to use equipment and/or other disciplinary action.


Any games or sports (including, but not limited to, bouncing basketballs, throwing Frisbees or balls, golfing, using skateboards, roller blades, bicycles or skates) are prohibited in the halls because they may pose a safety hazard or cause excessive noise. Recreational activities outside of the halls should be done at a distance far enough to eliminate the possibility of breaking windows or in appropriate areas where there will be no damage done to any other University property (ex: golfing will leave divots in the grass)


Bicycles may not be stored in common areas (sidewalks, under stairs, etc.) of the apartments. Students are encouraged to take bicycles home during the inclement winter months. Under no circumstances may bicycles be chained to stairwells or be stored in hallways, stairwells, etc. Such violations will lead to immediate impounding of the bicycle and possible disciplinary action.

Motorbikes or Motorcycles

Motorbikes or motorcycles may not be brought into or stored near the apartment buildings. Motorcycles are considered motor vehicles and may be operated only on campus roads, not on sidewalks or other areas normally used by pedestrians. Motor vehicles need to be registered with the University Police department and parked in parking lot areas only.


Littering from, in, or around the apartments will not be tolerated as it destroys the appearance of our campus and can create a health hazard. Littering carries with it an automatic fine and the possibility of disciplinary actions, including the possibility of removal from on-campus housing.

Common Area Damage

Common area (including, but not limited to, the hallways, laundry rooms, lounges of the residence halls, the living room, kitchen, bathrooms, and balcony) damage is the responsibility of all residents in the apartment or residence hall. Prevention is the first step and all residents are urged to be aware of the happenings within their apartment or residence hall. Be alert to intruders or residents who may damage your apartment or residence hall. When damage occurs in common areas of your apartment or residence hall, the individual responsible will be billed for the cost of repairs. If the damage is the result of an act of vandalism, the person responsible might also be assessed a fine and/or be subject to additional disciplinary action, including removal from on-campus housing. If the University is unable to determine who is responsible for the damage, the residents sharing the common area will be billed for the repairs.

The procedure will be as follows:

  • When damage is discovered, the Area Coordinator will issue a verbal or written notice to the residents describing the problem. 
  • The residents will then have 72 hours to identify the person(s) responsible. If, at the end of the 72-hour period, no responsible party has been identified, the cost of repairs and/or replacement will be assessed appropriately among the population affected. 
  • All residents will receive a notice of the amount due. Charges will be applied to the resident’s bill and are payable in Benedictine Central. 
  • If, at some point in the future, the responsible party is identified, the resident will be asked to provide restitution to those residents who were charged for the damage.


Solicitation is not permitted. Salespeople and representatives of religious or political groups are not allowed without specific permission of the person they are coming to see. No resident may use a room as a base for any personal business, including serving as an agent for any line of products. Any advertisement for a product or event outside the University must be sent though U.S. mail and be addressed individually to each resident.

Bulletin Boards

While it is highly desirable to obtain maximum publicity for campus events, materials should be posted in a manner as to be pleasing and effective as communication items, and must be posted in appropriate locations. All announcements should be submitted to the Director of Residence Life for approval before being posted, and may be placed only on bulletin boards authorized for such use. For policies covering posting, please see the Student Handbook. If any items posted by Residence Life staff are torn down or damaged, a fine will be issued to the responsible parties.

Personal Property

The University shall not be liable, directly or indirectly, for any loss of personal property by theft, vandalism or mischief to students or their guests, or for the damage or destruction of such property by fire, water or any other cause.* All incidents of personal loss should be reported to Campus Police. Theft does occur. Valuables and large sums of money should be protected by the owner. Residents are encouraged to keep their apartment door and bedroom door locked at all times when there is no one present.

*Under no circumstances can Benedictine University reimburse students for any losses or damages of personal property. Therefore, residents are strongly urged to obtain personal property insurance. Students are encouraged to review family or personal homeowners/renters and health insurance and to obtain adequate coverage.

Possession of stolen property will result in disciplinary action through the University and possible referral to the Lisle Police Department.


Signs removed from University, city, county or state property are not permitted in resident apartments. Residents in violation of this policy will face disciplinary action through the University, with possible referral to appropriate city, county or state authorities.


Benedictine University prohibits the possession or storage of a "deadly weapon" or "destructive device." The University also prohibits any Carbon Dioxide (CO2) and spring propelled guns. Individuals found in possession will be subjected to disciplinary action, including dismissal from the University and likeliness of being criminally prosecuted.

Deadly Weapons and Destructive Devices: A deadly weapon is defined as an instrument of offensive or defensive combat, something to fight with, and is any device capable of projecting a ball, pellet, arrow, bullet, missile, shell or other material.

Ammunition: Any material capable of being projected by a weapon and makes the weapon operational.

Deadly weapons include but are not limited to:

  • Guns and firearms, whether loaded or unloaded
  • Pellet, flare, tranquilizer, air, stun, spear, paintball, and dart guns
  • Hand instruments designed to cut or stab another by being thrown, including but not limited to: knives with a blade larger than that of a folding pocket knife (about three inches), swords and epees (fencing swords), stilettos, bowie knives, switchblades, machetes, daggers
  • Striking instruments including clubs, truncheons, baseball bats, blackjacks, metal knuckles, and sap gloves
  • Martial arts weapons including nunchakus, tonfas, staffs, and throwing stars
  • Bow and arrow combinations
  • Sling shots
  • Destructive devices including hand grenades, explosive, incendiary, and poison gas bombs, mines, rockets, missiles or similar devices and includes the unassembled components from which such a device an be made.

This policy does not apply to the possession and/or use of disabling chemical sprays when used for self defense. These items include things such as mace and pepper spray. (Training in the use of defensive sprays is strongly encouraged. Vendors should be able to provide this training and Material Safety Data Sheets.)

Weapons and Ammunition Prohibition:
  • Weapons and Ammunition Prohibition: No weapon or ammunition shall be worn, displayed, used or possessed in or outside of the residence halls.
  • Any non-resident individual invited to the campus with an instructional purpose must obtain permission in writing from the Chief of Police for weapon possession while on campus

The University recognizes that there may be activities related to education or research that may appear to be in violation of this policy (e.g. physical fitness activities and the School of Drama theatrical productions). In these cases, the department or organization that is coordinating the activity is then responsible for obtaining written approval (annually) from the Chief of Police or designees in advance, in order to follow through with the activity.


Any person found in possession of deadly weapons on campus in violation of this policy will be required to remove the weapon and/or themselves from the University's property. Any university student shall be subject to further disciplinary action in accordance with the university’s disciplinary policies and procedures for students. Further, any possession of a deadly weapon that is in direct violation of federal, state or local news will be referred to Campus Police (or any other deemed appropriate law enforcement authorities) and may result in legal sanctions.

Call Campus Police for any violation or suspected violations of this policy at x6122 (emergency: x6666).


Drugs are strictly prohibited in the residence halls or the apartment complex. The possession, use, sale or distribution of illegal drugs is a violation of state and federal law as well as the regulations of the University. Students who are found to be involved with illegal drugs will face an immediate two-week suspension, severe disciplinary action, and the possibly of removal from on-campus housing and/or resulting in expulsion from the University. In some cases, information and evidence may be turned over to local law enforcement agencies. See the Student Handbook for more information.

For further information, please refer to the Drug Free Campus/Workplace Policy posted on the Benedictine Web site at www.ben.edu/student_life/handbook/.

Smoking and Tobacco

In consideration of the health risks to community members, environmental impact and community member feedback, all smoking, vaping and tobacco product use is prohibited on Benedictine University grounds effective August 1, 2017. Individuals desiring to smoke may do so in private vehicles only. Cessation programs for employees and students will be announced regularly.

Noxious Odors

A noxious odor is any aroma of such intensity that it becomes apparent and/or offensive to others. Some examples are: perfume, air freshener, dirty laundry, etc. When a noxious odor can be localized to a particular apartment and/or bedroom, the resident(s) and/or guests of that room may be in violation of this policy and will be asked to improve the situation. If the situation is not improved, disciplinary actions may result.

Student Life

Jon Miller, Associate Dean
Luba Baranivsky, Assistant to the Vice President of Student Life
Karl Constant, Assistant Director
Monica Miller, Assistant Director

Phone: (630) 829-6124
Fax: (630) 829-6601

Krasa Student Center
5700 College Road Lisle IL, 60532
9:00 a.m. - 5:00 p.m