The Benedictine University Housing Agreement is contained within the online housing application. By completing an application for housing, a student is made aware of the terms and conditions associated with residential living, and the student provides consent to the terms and conditions as part of that process. The following terms regarding residents and their rooms should be emphasized:
Since a residence hall is made up of a group of individuals in a “living-learning environment,” each person possesses certain rights that must be held in high regard. Mutual respect and consideration coupled with an awareness of and a sensitivity to the needs of other individuals must be the standard for group living. This statement is intended to suggest minimal expectations of rights of hall residents, in actualizing their freedom, without placing constraints upon such rights of other residents. The following is offered as a framework for discussion and consideration:
In line with any other system of rights is the responsibility, then, to not infringe and violate others’ rights. Thus, in accordance with the aforementioned rights, come the following responsibilities:
Balance of housing and meal plan fees per semester, upon withdrawal from housing:
The BenCard plays an integral role in the safety and security of students who live on-campus. Each BenCard allows students access to their residence hall only. Students are responsible for their BenCard. Loaning a BenCard out to another student is strictly prohibited as this may compromise the safety of other students. Students who share their BenCard with others may face severe sanctions. If a student loses their BenCard, they are responsible for contacting University Police to deactivate their BenCard and purchasing a new one for $50.
Residence Life staff members are available to check residents into their rooms. Along with receiving keys, residents are required to complete a Key Card, Emergency Contact Card and Room Condition Form, returning all by a specified date. (This involves reviewing the room and noting on the form any details regarding the condition of the room. It is important to fill out the form thoroughly, as the resident may be held responsible for any damage other than normal wear and tear not recorded on the check-in portion of the form.) Failure to do so will result in a $50 fine and the resident will be financially responsible for any damages discovered in their room at the time of check-out. The resident is responsible for the room and its contents. Signing the Room Condition Form indicates that the resident is in agreement with the information recorded. This responsibility for the room extends to any damage resulting from a guest or carelessness on the part of the resident; such as leaving the room unlocked and unattended.
When a student moves out of a room in Founders’ Woods or one of the residence halls, (either at the end or in the middle of a term) a check-out appointment must be made with your resident assistant to complete the check-out section of the room condition report. Again, the resident indicates agreement with the information listed on the form by signing the check-out line. Keys should not be left with another student. At the end of the academic year, each student must check-out within 48 hours of their last final exam. Students must have all of their belongings removed from the room prior to the scheduled check-out appointment with the resident assistant. Failure to observe check-out procedures will result in a $50 fine. Students who have withdrawn from the University or who have been asked to leave for disciplinary reasons must follow proper check-out procedures and leave within 48 hours (or earlier, if specified).
Only Founders’ Woods residents are permitted to stay in their assigned apartments during Thanksgiving, holidays and winter and spring breaks. Residents are expected to abide by all University and residence hall policies, as well as state and federal laws.
Incoming students are assigned to rooms based on their Housing Preference Form submitted prior to the start of the academic year. Specific instructions are distributed to all returning residents in the spring. Returning students are given housing priority up until May 1 for the following year. After May 1, housing priority is given to incoming students.
Although the Office of Residence Life will work to accommodate students’ requests for specific rooms, only an approved housing contract can assure a student’s space in a residence hall. The Office of Residence Life reserves the right to move any student (if needed) to a different, but comparable space.
When maintenance, repairs and/or health and safety issues require the temporary relocation of a student, the University, through the Offices of Residence Life and Facilities Management, will make every effort to do the following:
If the University is able to provide a substantially similar space on campus for circumstances covered by the Temporary Housing Agreement, no form of compensation, billing adjustment, inconvenience fee or other benefit will be provided to the student.
If the University is unable to identify substantially similar space that is available at the time of the necessary repair, one or more of the following courses of action will be discussed with the resident:
Note: The University reserves the right to identify options other than those listed above as circumstances merit.
The duty of the University is to provide a substantially similar housing arrangement or provide an alternative option in the event that substantially similar housing is not available. If a student is offered a temporary housing accommodation, but either denies the options offered or states a preference to commute from home or make an alternative housing arrangement, the student may not request and will not be provided any form of compensation in exchange for denying the temporary housing assignment.
Only students who have been directly impacted by the provisions of this policy may submit an appeal of any term or condition specified herein. Appeals must be submitted in writing to the Financial Appeals Committee at FinancialAppealsCommittee@ben.edu. The University will proceed with completing required maintenance or repairs regardless of the student’s intention to appeal.
The University maintains the right to temporarily relocate residents for the purpose of conducting maintenance, repairs or in instances where health and safety issues require temporary relocation. When a temporary relocation is necessary, however, the University is committed to minimizing the impact of the relocation.
Students who feel that a University staff member or someone performing work under supervision of a staff member has unnecessarily or inappropriately entered or accessed their assigned space should notify their Resident Assistant or a member of the Residence Life staff or they may complete an official Student Complaint Form.
Only full-time students (at least 12 credit hours for undergraduates and 6 credit hours for graduates) at Benedictine University may live in campus housing. Students may be denied housing for appropriate reasons as determined by the Office of Residence Life.
Occasionally, there are instances when roommates come in conflict with one another. When this occurs, Residence Life staff members will help students work through their difficulties and explore solutions such as mediation, compromise or roommate agreements. Students must first approach their resident assistant to mediate the conflict before any other option is considered. If no solution is reached after extensive effort on the part of the roommates and staff, a room change may be considered. All room changes are handled by the Office of Residence Life.
Room changes cannot take place until after the two-week freeze period at the beginning of the semester. Unauthorized room changes (for any reason) will result in a fine of $100 (for Founders' Woods residents) or $50 (for residence hall residents) and will require students to move back into their original rooms. Room changes based upon race, color, age, religion, sexual orientation, national origin or disability will not be approved. Room changes after the fourth week of the semester are subject to a fee of $100 (for Founders' Woods residents) and a $50 (for residence hall residents).
Any accidents occurring in the residence halls resulting in injury should be reported to the resident assistant or the area coordinator who, depending on the circumstances, may help the injured person(s) obtain medical treatment and notify appropriate family and/or University personnel. An accident report will be filled out by the University agent. Any medical emergencies or extended illnesses should also be reported to the Office of Residence Life. Arrangements for students who are confined to their room to receive a sick tray may be made with the director of Dining Services. Residents are ultimately responsible for their own health care.
Upon check-in, all residents are issued a room key which locks the resident’s main door and bedroom door. They will also receive a mailbox key. A charge will be assessed if the keys are lost or not returned at the announced deadline. Residents must notify Luba Baranivsky within 48 hours of losing their keys. A resident’s check-out will not be considered complete until the key is returned. Duplicate keys are not permitted and will result in disciplinary action. Legal action may also be taken against the vendor who provides the duplicate key.
If a student is locked out of their room, Benedictine University Police can access a master key to open the room. Resident identification is required and there will be a charge for this service. Unauthorized locks may not be placed on room doors. Any change or addition of locks must be performed by Facilities Management and Planning and have prior authorization by the appropriate University personnel.
Students must comply with orders from University personnel at all times. Failure to do so will result in the violation of the noncompliance policy and any suspected violations involved with noncompliance.
Always lock your room and apartment door before sleeping or whenever you leave your room or apartment (even for a brief period of time) to keep your personal belongings safe and protected.
Any theft (even minor theft) should be reported promptly to a Residence Life staff member and/or Benedictine University Police.
The University has established a system of monetary fines for policy violations in an effort to deter negative behavior.
Note: Fines will be automatically assessed to the student’s account.
Money collected from these fines can be used for various projects, but must be used to better the lives of students living on campus or the mission of Residence Life.
Should the monies be assigned to a project that is viewed in violation of the mission of Residence Life or believed to be misused in other forms, the designation may be overturned by unanimous vote by the assistant to the vice president for Student Life, associate dean for Student Life and area coordinators of Residence Life.
Any calls of an obscene or nuisance nature should be reported to Residence Life staff. The Office of Residence Life, with the assistance of Benedictine University Police, can arrange to have incoming calls screened as they come in. If the calls persist or are threatening, Benedictine University Police may intervene.
All room furnishings (furniture including, but not limited to, beds, tables, desks, chairs and couches) provided by the University must remain in the residents’ assigned room. Beds are provided by the University. Lofts are not permitted. Pressure system bunk beds may not be used. Waterbeds are not permitted in resident rooms due to the possibility of damage from leaks or flooding. If any furniture is removed from the apartment or is missing, damaged or placed out on apartment balconies, the resident will be charged for the entire piece of furniture and may be subject to disciplinary action.
Other than aquarium fish, pets are not allowed to visit or reside in University residence halls or Founders’ Woods apartments because of health and nuisance problems. Fish aquariums may not exceed 10 gallons. If any unauthorized pets are found and/or are not removed, a resident may be subject to a fine and/or disciplinary action.
Halogen lamps, toasters, hot plates and any other open-coil appliances are not permitted in any of the residence halls.
Only halogen lamps are not permitted in Founders’ Woods apartments due to the high risk of room fires.
These items are not permitted in any of the residence halls or Founders’ Woods apartments. Open flames are fire hazards. Many students have allergic reactions to incense.
Antennas are prohibited outside the windows of the Founders’ Woods apartments. Radio transmissions from rooms are also prohibited.
Window screens may not be removed and must cover the windows at all times. For safety reasons, residents may not lean out of the windows or sit on window ledges. Removal of the window screen and/or throwing items from windows will result in a fine and/or appropriate disciplinary action. The removal of window screens will result in a $200 fine. Windows are not to be opened when the air conditioning is operating.
Students may not use windows to exit or access their rooms.
Displays in windows which are deemed inappropriate and not removed by the resident(s) will be removed by Residence Life staff.
Throwing objects from windows may result in the termination of a student’s housing contract.
Residents may not leave personal belongings during the summer months. The University does not have facilities to store student property. Please make the necessary arrangements to remove all of your belongings before check-out time. Personal belongings left behind will be discarded after 72 hours of the official check-out date. Students who are in violation of this policy will be charged $200 for the removal of their belongings.
Decorations to help personalize your living space are encouraged as long as they are in good taste and are not considered a safety hazard. Residence Life reserves the right to ask students to remove decorations deemed offensive, unsafe or as viewed as damaging to University property.
Adhesives may be used to attach decorations as long as they can be fully removed without damaging walls when the resident moves out. Students should be cautious when placing items on room and apartment main doors and ceilings because they might present a fire hazard or remove the finish. No device which penetrates or damages the door, walls or furniture may be used in any way.
Decorations on room doors and windows should also be in good taste (i.e., not lewd, indecent or obscene).
Holiday decorations are permitted so long as they do not present a fire hazard. Real trees are not permitted in the halls.
Guests are permitted so long as they conform to the visitation policy and roommates agree that the frequency and duration of the visits is acceptable.
A resident may host an infrequent and occasional overnight guest (The Office of Residence Life reserves the right to define “infrequent and occasional”), provided that such does not interfere with the rights of the roommate and does not violate the visitation policy (i.e., Jaeger and Ondrak Halls cannot have overnight guests of the opposite sex). Residents must walk their guest over to the University Police Department and register their guest for purposes of campus and guest safety. Guests may not stay longer than two nights in a row. Guest registrations must be completed before 10:00 p.m. of the guest’s first overnight visit. The host is responsible for the observance of University housing policies and the behavior of their guest at all times. The guest must be in the presence of the host at all times.
In the case of a disciplinary issue, action will be taken against the host if the guest is a non-Benedictine student. The University discourages guest during the week because it can become an inconvenience to roommates and other residents.
Residence hall guests are expected to sign in at the University Police Department. Guests who have not signed in and/or are unescorted in the building will be subject to detainment and identification. Consideration for the privacy and the rights of roommates and other residents must be respected. A resident may have up to three guests visit their assigned room at any one time.
Cohabitation is defined as two un-married persons of opposite gender physically living together. It does not matter whether either party is a student or a nonstudent. Benedictine University does not support cohabitation and thus it is not allowed within the residence halls or Founders’ Woods apartments.
Founders’ Woods residents have the privilege of 24-hour visitation rights, so long as courtesy is used with respect to roommates and other residents. Residents must also abide all University policies and state and federal laws.
The University has established specific minimum quiet hours in an effort to reduce noise in the residence halls and Founders’ Woods during early and late hours.
Stereos, radios, televisions, musical instruments and conversations should be kept at levels that will not interfere with other residents. Amplifiers and loud musical instruments may not be used in student rooms.
Excessive noise at any time of the day in a building where others might require quiet for study or sleep is a serious offense.
If you encounter a noise problem, ask the responsible parties to be quiet. If they persist and/or are unresponsive to your requests, contact your resident assistant, the Residence Life staff member on duty or University Police.
Repeated noise violations may result in loss of equipment use privilege and/or other disciplinary action.
Any games or sports (including but not limited to bouncing basketballs, throwing Frisbees or balls, golfing, using skateboards, roller blades, bicycles or skates) are prohibited in the residence halls and Founder’s Woods because they may pose a safety hazard and/or cause excessive noise. Recreational activities should be done outside at a distance far enough to eliminate the possibility of breaking windows or in appropriate areas where there will be no damage done to any other University property (ex: golfing will leave divots in the grass).
Bicycles may not be stored in common areas (sidewalks, under stairs, etc.) of the apartments. Students are encouraged to take bicycles home during winter. Under no circumstances may bicycles be chained to stairwells or be stored in hallways, stairwells, etc. Such violations will lead to immediate impounding of the bicycle and possible disciplinary action.
Motorbikes or motorcycles may not be brought into or stored near the apartment buildings. Motorcycles are considered motor vehicles and may be operated only on-campus roads, not on sidewalks or other areas normally used by pedestrians. Motor vehicles need to be registered with the University Police Department and parked in parking lot areas only.
Littering from, in or around the apartments will not be tolerated as it destroys the appearance of our campus and can create a health hazard. Littering carries with it an automatic fine and the possibility of disciplinary actions, including the possibility of removal from on-campus housing.
Common area (including but not limited to hallways, laundry rooms, residence hall lounges, living rooms, kitchens, bathrooms and balconies) damage is the responsibility of all residents in the apartment or residence hall. Prevention is the first step and all residents are urged to be aware of happenings within their apartment or residence hall. Be alert to intruders or residents who may damage your apartment or residence hall. When damage occurs in common areas of your apartment or residence hall, the individual responsible will be billed for the cost of repairs. If the damage is the result of an act of vandalism, the person responsible might also be assessed a fine and/or be subject to additional disciplinary action, including removal from on-campus housing. If the University is unable to determine who is responsible for the damage, the residents sharing the common area will be billed for the repairs.
The procedure will be as follows:
Solicitation is not permitted. Sales people and representatives of religious or political groups are not allowed without specific permission from the person who they are coming to see. No resident may use a room as a base for any personal business, including serving as an agent for any line of products. Any advertisement for a product or event outside the University must be sent though U.S. mail and be addressed individually to each resident.
While it is highly desirable to obtain maximum publicity for campus events, materials should be posted in appropriate locations and in a manner that is pleasing and effective as a communication item. All announcements should be submitted to the assistant director of Residence Life for approval before being posted and may only be placed on authorized bulletin boards. Please see the Student Handbook for more information on these policies.
If any items posted by the Office of Residence Life are torn down or damaged, a fine will be issued to the responsible parties.
The University shall not be held liable (directly or indirectly) for any loss of personal property by theft, vandalism or mischief to students or their guests, or for the damage or destruction of such property by fire, water or any other cause.* All incidents of personal loss should be reported to Benedictine University Police. Theft does occur. Valuables and large sums of money should be protected by the owner. Residents are encouraged to keep their apartment door and bedroom door locked at all times when there is no one present.
*Under no circumstances can Benedictine University reimburse students for any losses or damages of personal property. Therefore, residents are strongly urged to obtain personal property insurance. Students are encouraged to review family or personal homeowners/renters insurance and health insurance options and obtain adequate coverage.
Possession of stolen property will result in disciplinary action through the University and possible referral to the Lisle Police Department.
Signs removed from University, city, county or state property are not permitted in resident apartments. Residents in violation of this policy will face disciplinary action through the University, with possible referral to appropriate city, county or state authorities.
Benedictine University prohibits the possession or storage of a deadly weapon* or destructive device. The University also prohibits any carbon dioxide (CO2) and spring-propelled guns. Individuals found in possession of such will be subject to disciplinary action, including dismissal from the University and possible criminal prosecution.
*A deadly weapon is defined as an instrument of offensive or defensive combat, something to fight with, and is any device capable of projecting a ball, pellet, arrow, bullet, missile, shell or other material.
Ammunition: Any material capable of being projected by a weapon and makes the weapon operational.
Deadly weapons include but are not limited to:
This policy does not apply to the possession and/or use of disabling chemical sprays when used for self-defense. These include such items as mace and pepper spray. (Training in the use of defensive sprays is strongly encouraged. Vendors should be able to provide this training as well as Material Safety Data Sheets.)
The University recognizes that there may be activities related to education or research that may appear to be in violation of this policy (e.g., physical fitness activities and theatrical productions). In these cases, the department or organization coordinating the activity is then responsible for obtaining written approval (annually) from the University’s chief of police or designees in advance before following through with the activity.
Any person found in possession of deadly weapons on-campus in violation of this policy will be required to remove the weapon and/or themselves from University property. Any University student shall be subject to further disciplinary action in accordance with the University’s disciplinary policies and procedures.
Any possession of a deadly weapon in direct violation of federal, state or local laws will be referred to University Police (or any other appropriate law enforcement authority) and may result in legal sanctions.
Call University Police for any violation or suspected violations of this policy at ext. 6122 (emergency: ext. 6666).
Drugs are strictly prohibited in University residence halls and apartments. The possession, use, sale or distribution of illegal drugs is a violation of state and federal law as well as the regulations of the University. Students who are found to be involved with illegal drugs will face an immediate two-week suspension, severe disciplinary action and the possibility of removal from on-campus housing and/or expulsion from the University. In some cases, information and evidence may be turned over to local law enforcement agencies. For more information, consult the Student Handbook.
In consideration of the health risks to community members, environmental impact and community member feedback, all smoking, vaping and tobacco product use is prohibited on Benedictine University grounds effective August 1, 2017. Individuals desiring to smoke may do so in private vehicles only. Cessation programs for employees and students will be announced regularly.
A noxious odor is any aroma of such intensity that it becomes apparent and/or offensive to others. Some examples are perfumes, air fresheners, dirty laundry, etc. When a noxious odor can be localized to a particular apartment and/or bedroom, the resident(s) and/or guests of that room may be in violation of this policy and will be asked to improve the situation. If the situation is not improved, disciplinary actions may result.